PART VIII
DOCUMENTS, EXHIBITS AND
OTHER ATTACHMENTS
SECTION
TITLE
T
Exhibits
U
List of Attachments
58
RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
SECTION T
EXHIBITS
SECTION
TITLE
The following information is provided to assist Offerors with the preparation of
the Proposal package.
T.1
Resume Summary for Proposed Key Personnel
T.2
References
T.3
Subconsultants
T.4
VRE/PRTC Insurance Coverage Requirements
T.5
Proposal Preparation Checklist
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RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
T.1
RESUME SUMMARY FOR PROPOSED KEY PERSONNEL
(Offerors shall make additional copies of this form.)
1. Name: _________________________________________________________________
2. Project Role: ____________________________________________________________
3. Name of Firm Where Employed:___________________________________________
4. Degree(s) Earned:________________________________________________________
Year Completed: ________________________________________________________
Curriculum or Area of Specialization: ______________________________________
5. Applicable Technical Skills:___________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
6. Professional Registration/License:______________________________________
Issuing State, Number: _______________________________________________
7. Number of Years of Experience Performing Tasks Similar to This Project:______
8. Estimated Availability to Devote to this Project:___________________________
Identity Potential Competing Commitments: ________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________
(Prime Consultant)
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RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
T.2
REFERENCES (PAST AND PRESENT EXPERIENCE)
(Offerors shall make additional copies of this form.)
1. Firm:___________________________________________________________________
2. Address:________________________________________________________________
Point of Contact:_________________________________________________________
Title:___________________________________________________________________
Telephone No.:__________________________________________________________
Fax No. or Email Address:________________________________________________
3. Contract Title/Contract No.:___________________________________________
4. Original Contract Value:______________________________________________
5. Contract Value at Completion:_________________________________________
6. Contract Commencement Date:________________________________________
7. Contract Completion Date: ___________________________________________
8. Description of the Work:_________________________________________________
_______________________________________________________________________
_______________________________________________________________________
____________________________________________________________
(Prime Consultant)
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RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
T.2 REFERENCES (PAST AND PRESENT EXPERIENCE) (Continued)
Terminated Contracts
List below any contracts within the past five (5) years, if any, on which
failure to complete the services within the specified time frame resulted
either in the assessment of liquidated damages, penalties or contract
termination.
(Offerors shall make additional copies of this form.)
Check if not applicable (
)
1. Firm:___________________________________________________________________
2. Address:________________________________________________________________
Point of Contact:_________________________________________________________
Title:___________________________________________________________________
Telephone No.:__________________________________________________________
Fax No. or Email Address:________________________________________________
3. Contract Title/Contract No.:___________________________________________
4. Original Contract Value:______________________________________________
5. Contract Value at Completion:_________________________________________
6. Contract Commencement Date:________________________________________
7. Contract Completion Date: ___________________________________________
8. Description of the Work:_________________________________________________
_______________________________________________________________________
_______________________________________________________________________
___________________________________________________________
(Prime Consultant)
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RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
T.3 SUBCONSULTANTS
(Offerors shall make additional copies of this form.)
 No Subconsultants will be utilized.
1. Firm Name: _________________________________________________________
2. Address: __________________________________________________________
3. Contact: __________________________ Title: __________________________
4. Phone No.: _______________ Fax No. or Email Address: _________________
5. Certified DBE?  No  Yes If “Yes”, identify certification number and
entity certified by: __________________________________________________
6. Small Business Enterprises
Indicate by checking () the appropriate block that applies to the
Subconsultant:
Annual Gross Receipts:
 Less than $500,000
 $500,000 - $1,000,000
 $2,000,000 - $5,000,000
 $1,000,000 - $2,000,000
 More than $5,000,000
7. Type of work to be performed by the Subconsultant: ______________________
__________________________________________________________________
8. Location of work:__________________________________________________
9. Estimated dollar amount of the work: ___________________________________
NOTE: The following certifications included herein must be attached for each
Subconsultant:
1) Certification of Primary Participants Regarding Debarment, Suspension, and Other
Ineligibility and Voluntary Exclusion
2) Certification of Restrictions on Lobbying
3) Non-Collusion Affidavit
___________________________________________________________
(Prime Consultant)
63
RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
T.4 VRE/PRTC INSURANCE COVERAGE REQUIREMENTS
“X” denotes that
coverage is
required.
Applicability
X
X
X
X
X
X
Description
1. Worker’s Compensation and Employer’s Liability
(Rev. 1-28-15)
Coverage
Limits as required by the Workers’ Compensation Act of
Virginia. Employers Liability - $100,000.
YES
Statutory
Statutory
Statutory
Admitted in Virginia
All States Endorsement
USL&H Endorsement
Voluntary Compensation
2. General Liability shall be Commercial General Liability endorsed
as broad form to include minimum limits:

General Aggregate

Products & Completed Operations Aggregate

Personal & Advertising Injury

Each Occurrence
Contractual Liability
Personal Injury
Independent Contractors
XCU Property Damage Exclusion Deleted
$2,000,000
$2,000,000
$1,000,000
$1,000,000
3. Automobile Liability (Coverage sufficient to cover all vehicles
owned, used, or hired, by the Bidder/Offeror, his agents,
representatives, employees or subconsultants.)
Minimum limits:

Combined Single Limit

Medical Expense Limit
4. Professional Errors and Omissions
5. Builder’s Risk
$1,000,000
$
5,000
$1,000,000
Contract Value
6. Installation Floater
Contract Value
7. Garage Liability
8. Garage Keeper’s Legal Liability
9. Fire Legal Liability
10. Railroad Protective Liability Insurance. VRE shall be named
as insured. The language shall read as follows:
“Northern Virginia Transportation Commission and the Potomac and
Rappahannock Transportation Commission, together known as
Virginia Railway Express.”
X
X
X
X
X
$5,000,000 per occurrence; $10,000,000 aggregate
11. Railroad Protective Liability Insurance. An additional
certificate shall name Norfolk Southern Railway Company as
insured. Furnish a copy of the Certificate to VRE, prior to entry on
VRE property or any other railroad property upon which VRE
operates.
$5,000,000 per occurrence; $10,000,000 aggregate
12. Pollution Liability.
13. VRE shall be named as additional insured on General Liability
Policy. This coverage is primary to all other coverage VRE may
possess. The language shall read as follows: “Northern Virginia
Transportation Commission and the Potomac and Rappahannock
Transportation Commission, together known as Virginia Railway
Express”
14. PRTC shall be named as additional insured on General Liability
Policy. This coverage is primary to all other coverage PRTC may
possess. The language shall read as follows: “Potomac and
Rappahannock Transportation Commission”
15. Best’s Guide Rating – A:VI or better or Equivalent
16. The Certification must state: RFP No. 016-015 Diesel Fuel
Price Risk Management Consulting Services
17. Umbrella Liability
Contract Value
64
RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
$5,000,000
T.5 PROPOSAL PREPARATION CHECKLIST
This checklist is provided to assist the Offeror in the preparation of the proposal package.
DO NOT include the checklist with your submission. Its use is OPTIONAL.
Notwithstanding this checklist, it is the Offeror’s responsibility to ensure that a complete
proposal package has been submitted to satisfy the requirements described in this RFP.
()
Completed
DESCRIPTION
Submit written questions to VRE.
Submit one (1) signed original and four (4) copies of the “Technical
Proposal, Volume 1” in one (1) sealed package separate from the Cost
Proposal.
Submit one (1) signed original and four (4) copies of the “Cost
Proposal, Volume 2” in one (1) sealed package separate from the
Technical Proposal.
Submit two (2) CDs/DVDs or USB memory devices containing one (1)
continuous electronic copy of the Technical Proposal.
Proposal valid for 120 calendar days.
Identify trade secrets or proprietary information (if applicable).
Proposal Content:
1. Table of Contents
2. Title Page
3. Transmittal Letter
4. Point of Contact
5. Understanding of the Scope of Services
6. Overall Project Approach
7. Management Plan
8. Capability and Expertise of the Proposed Firm(s)
9. Knowledge and Qualifications of the Proposed Project Manager
10. Resumes for Proposed Key Personnel
11. References (Past and Present Experience)
12. Subconsultants
13. Exceptions to the Solicitation
14. Acknowledge Receipt of Addenda Issued
15. Representations and Certifications
16. PRTC RFP Submission Form
17. Financial Statements on one (1) CD/DVD separate from the
Technical Proposal CD/DVD
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RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express
SECTION U
LIST OF ATTACHMENTS
ATTACHMENT NO.
TITLE
NUMBER OF PAGES
The following documents are incorporated in the solicitation and resulting
Contract by this reference:
U.1
General Terms and Conditions
U.2
VRE Safety and Security Guidelines
May 1, 2014
39
- Exhibit A – Rules to Live By
- Exhibit B – Critical Safety Roles for VRE Projects
34
4
U.3
Representations, Certifications and Other Statements
of Offerors/Bidders
12
U.4
PRTC RFP Submission Form
3
U.5
Cost Proposal and Schedule of Costs
4
U.6
PRTC Sample Services Contract
10
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RFP No. 016-015
Diesel Fuel Price Risk Management Consulting Services
Virginia Railway Express