FIRM NAME: _____________________
RFQ NO. 2015-R0025
REQUEST FOR QUALIFICATIONS
DESIGN AND CONTRACT ADMINISTRATION OF THE CAMPUS-WIDE EXTERIOR
SECURITY CAMERA PLAN
FOR
FACILITIES DEPARTMENT
COLLEGE of DuPAGE
COMMUNITY COLLEGE DISTRICT NO. 502
Statement of Qualification Due: APRIL 22, 2015 at 2:00PM CST
In the event of office closure due to inclement weather, bid deadline will be extended to the next business
day at the same time.
DELIVER TO:
COLLEGE of DuPAGE
PURCHASING DEPARTMENT
BID/PROPOSAL BOX
BIC ROOM 1540
425 FAWELL BLVD.
GLEN ELLYN, ILLINOIS 60137
ISSUED BY THE
PURCHASING DEPARTMENT
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RFQ No. 2015-R0025
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2217
FAX
(630) 942-3750
April 6, 2015
Request for Qualifications
Statements of Qualification for DESIGN AND CONTRACT ADMINISTRATION OF THE CAMPUS WIDE
EXTERIOR SECURITY CAMERA PLAN for the Facilities Department will be received by the College of DuPage,
District 502, at the office of the Purchasing Manager, Berg Instructional Center (BIC) Building, Room 1540, 425
Fawell Blvd., Glen Ellyn, IL 60137, until 2:00 PM, Wednesday, April 22, 2015, at which time they will be reviewed
for consideration. In the event of office closure due to inclement weather, the deadline will be extended to the next
business day at the same time.
Any Qualifications received after the date and time stated above will be returned unopened. College of DuPage
shall not be responsible for responses that are not received at the specific office location indicated above by the
stated deadline. It is solely, the Respondent’s responsibility, to ensure that adequate time is allowed for timely and
accurate delivery.
No cost proposals are to be submitted with the qualifications. Cost proposals will be requested only after a
consultant selection is made
REQUESTS FOR INFORMATION/CLARIFICATION
If any Respondent submitting a statement of qualifications for this project is in doubt as to the true meaning of the
specifications or other documents or any part thereof, Respondent shall request clarification from the Buyer, Kelly
Froehlich. Questions must be submitted in writing and be directed via email to the Buyer at: Purchasing@cod.edu
no later than Thursday, March 8, 2015 at 5:00pm. Questions for which answers are provided will be communicated
to interested vendors via addendum.
EQUAL EMPLOYMENT OPPORTUNITY
In the hiring of employees for the performance of work under the Contract and any subcontract thereunder, no
Contractor or Subcontractor shall, by reason of race, color, sex, religion, national origin, ancestry, age, marital
status, disability, unfavorable military discharge or sexual orientation discriminate against any citizen of the United
States, in the employment of Labor or workers, who are qualified and available to perform work to which the
employment is related. Neither shall any Contractor or Subcontractor, or any person on behalf of either,
discriminate against or intimidate any employee hired for the performance of work under this Contract on account
of race, color, sex, religion, national origin, ancestry, age, marital status, disability, unfavorable military discharge
or sexual orientation.
SUBMISSION OF PROPOSALS
Respondents shall submit:
TWO (2) copies of this entire RFQ, including the Statement of Qualifications, and Certifications pages
are to be submitted, in an envelope, to Bid Proposal Box located at: College of DuPage, Room BIC
1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137, attention Purchasing Manager, no later than the
date and hour for the shown in these documents. The envelope submitted by the firm shall carry the
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following information on the face of the envelope: Firm's name, address, RFQ number and name,
advertised date of RFQ Closing and the hour designated for RFQ Closing as shown in the legal
advertisement. When hand delivering proposals, Vendors will need to allow sufficient time to locate available
parking and report to the stated location. The college will not be responsible nor make allowances for any delays
in delivery of proposals
In lieu of the above, you may also submit an electronic proposal by emailing the Buyer, Kelly Froehlich at
purchasing@cod.edu no later than 2:00p.m. April 22, 2015. Please include the RFQ number and title in the
subject line of the electronic submission.
INSURANCE
GC-15 INSURANCE REQUIREMENTS
1)
2)
3)
Prior to the commencement of work the Successful Offeror will provide, at its sole cost and expense,
Certificates of Insurance which shall remain in force throughout the term of the agreement, or any extension
thereof. The Contractor shall require all policies of insurance that are in any way related to the work and are
secured and maintained by Contractor and all tiers of subcontractors to include clauses providing that each
underwriter shall waive all of its rights of recovery, under subrogation or otherwise, against College of DuPage,
Board of Trustees and employees of the College.
The Contractor shall waive all rights of recovery against College of DuPage, Board of Trustees, employees of
the College and other Contractors and Subcontractors which Contractor may have or acquired because of
deductible clauses in or inadequacy of limits of any policies of insurance that are in any way related to the work
and that are secured and maintained by Contractor.
The Contractor shall require all tiers of Subcontractors to waive the rights of recovery against College of
DuPage and all tiers of Subcontractors.
Insurance Requirements of the Contractor
Prior to the effective date of this Contract, the Contractor, at its cost, shall secure and maintain at all times, unless
specified otherwise, until completion of the term of this Contract the insurance specified below.
Nothing contained in these insurance requirements is to be construed as limiting the extent of the Contractor's
responsibility for payment of damages resulting from its operations under this Contract. The insurance purchased
and maintained by the Contractor shall be primary and not excess or pro rata to any other insurance issued to the
College.
The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's liability.
The limits of liability shall be as stated below, unless, prior to the effective date of this Contract, written approval is
granted by the College of DuPage Department of Risk Management for variance from those limits.
1.
Coverages
(a)
Workers Compensation Insurance
Workers' Compensation shall be in accordance with the laws of the State of Illinois or any other
applicable jurisdiction.
The Workers Compensation policy shall also include the following provisions:
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(1)
Employers' Liability coverage with a limit of
$500,000 each Accident
$500,000 each Employee
$500,000 Policy Limit for Disease
(2)
Broad form all states coverage
(b)
Commercial General Liability Insurance
(1)
The Commercial General Liability shall be on an occurrence form basis to cover bodily
injury and property damage including loss of use.
General Liability limits shall not be less than $1,000,000 per occurrence and
$2,000,000 aggregate combined single limit for bodily injury and property
damage. The General Liability policy shall include, without limitation the
following coverages:
(e)
(c)
(a)
All premises and operations;
(b)
Broad Form Blanket Contractual Liability;
(c)
Products/Completed Operations;
(d)
Broad Form Property Damage Liability;
Cross Liability.
Comprehensive Automobile Liability Insurance
Comprehensive Automobile Liability to cover all owned, non-owned and hired automobiles, trucks
and trailers. The Comprehensive Automobile Liability limits shall not be less than the following:
1)
2)
(d)
Liability - All Autos: Bodily Injury & Property Damage - $1,000,000 per Occurrence
Uninsured/Motorists: Per Illinois Requirements
Umbrella/Excess Liability Insurance
In addition to the coverages and limits specified above, Contractor and Sub-Contractors of any
tier shall secure and maintain a limit of liability no less than:
1)
2)
2.
$2,000,000 each occurrence for all liability
$2,000,000 in the aggregate per policy year separately with respect to products and
completed operations
Additional requirements
(a)
Additional Insured
College of DuPage, its officials, employees and agents shall be named as additional insured
under the Commercial General Liability policy.
(b)
Qualification of Insurers
All insurance companies providing coverage shall be licensed or approved by the Department of
Insurance, State of Illinois, and general rating of "A", and shall be a Class V or higher in the
financial size category as listed in A.M. Best's Key Rating Guide, current edition or interim report.
Companies with ratings lower than “A”, V will be acceptable only upon written consent of the
College of DuPage Department of Risk Management.
(c)
Insurance Notices
All policies of insurance which may be required under terms of this Contract shall be endorsed to
provide that the insurance company shall notify the Purchasing Manager, College of DuPage
Room BIC 1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137 at least 30 days prior to the effective
date of any cancellation or modification of such policies. When required in the Special
Conditions, the successful Bidder shall furnish prior to the date on which Contractor commences
performance of the contract, Certificates of Insurance maintained by Contractor.
In no event shall any failure of the College to receive Certificates of Insurance required hereof or
to demand receipt of such Certificates of Insurance be construed as a waiver of Contractor's
obligations to obtain insurance pursuant to these insurance requirements.
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OBJECTIVE
The College of DuPage is accepting statements of qualifications from firms to provide services to evaluate and
design a exterior security camera system utilizing existing networks and infrastructure. This RFQ is a solicitation for
qualifications and is not a contract or an offer for a contract.
Any agreement resulting from this RFQ will be at the discretion of the College of DuPage. The ultimate goal of a
selected respondent is to furnish a design package for solicitation of an exterior security camera system on the
Glen Ellyn campus.
EVALUATION OF RESPONSES
This Request for Qualifications shall be used in the selection of a designer for an exterior security camera system.
The evaluation of Responses will be based on the total qualifications submittal of the respondent’s design firm. All
properly submitted qualification packages will be reviewed, evaluated, and ranked by a committee of College of
DuPage representatives. College of DuPage may, at its option, request additional information or an interview with
one (1) or more of the top respondents prior to final selection.
Qualifications shall not include any information related to the Respondent’s fees, pricing, or compensation.
College of DuPage reserves the right to reject any and all responses and re-solicit for new Qualifications. College of
DuPage makes no representations, written or oral, that it will enter into any form of an agreement with any
Respondent of this RFQ.
By submitting its Qualifications in response to this RFQ, Respondent accepts the evaluation process and
acknowledges and accepts that determination of the “most qualified” respondent will require subjective judgments
by College of DuPage.
PROPOSED PROJECT SCHDULE

RFQ Due: April 22, 2015

Contact Short List Firms: April 29, 2015

Interview Short List Firms: May 4, 2015

Board Award Design Firm: June 25, 2015

Design development start: July 1, 2015
GENERAL INSTRUCTIONS
1.
Submittals shall be prepared simply and economically, providing a straightforward description of the
Respondent’s Qualifications as related to the questions and ability to meet the requirements of this RFQ.
2.
Emphasis shall be based on quality, completeness, clarity of content, responsiveness to the questions and
requirements, and an understanding of project needs for College of DuPage.
3.
Respondents are requested to submit (4) copies of qualifications to be received by College of DuPage
Purchasing Department on specified date and time.
4.
Qualification and any other information submitted by respondents in response to this RFQ shall become
property of the Owner.
5.
Failure to comply with all requirements contained in this Request for Qualifications may result in rejection
of Qualifications submittal
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STATEMENT OF QUALIFICATIONS
Statements of Qualifications must be typewritten, single-spaced separate, single, single-and-a-half, or doublespaced, using both sides of the paper. Please include the following categories, in order.
A. Company Profile
1.
Company Name:
2.
Company Address:
3.
Contact Name:
4.
Phone Number:
5.
Email Address:
6.
Number of Years in Business:
7.
Number of Employees
B. Relevant Experiences and Capabilities
1.
List Colleges and Universities where firm has provided design services.
2.
List and describe past and present exterior security camera system projects.
3.
List security camera and network manufacturers and/or firms that your firm has worked with on past
projects.
4.
Provide 3 (three) references, including pertinent contact information of all references.
C. Organization of Design Team
1.
List organization of team members, Electrical Engineers, Civil Engineers, Plan Design Engineers, CAS
Designers, etc. which will be assigned to potential project for the College of DuPage. For each Team
Member, List:
a.
Job title
b.
Years’ experience
c.
Educational and professional qualifications of each team member (Degree/Certification)
d.
Experience and any applicable past project list of each team member
D. Respondent Approach
1. State briefly what you to be the most pertinent considerations and challenges of this specific project
2. Identify what is unique about your approach to design the services that your company will bring to the
College of DuPage.
3. Detail why your firm is currently the best available to provide the requested services to the College of
DuPage.
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E.
Milestones
Using May 1, 2015 as a start date for design, identify a time schedule with detailed processes and milestones
that you would submit to the College of DuPage for completion of a design package, in the below format:
Description of Project Phase
Estimated Date of Completion
DISQUALIFICATION
Under no circumstances are respondents to contact or discuss this RFQ with any College of DuPage employee,
other than using the methods outlined in this RFQ, any of the information contained herein or about this project in
general. Respondents are strictly forbidden from visiting the College’s locations or approaching any College
employee, vendor, contractor or subcontractor for any information related to this RFQ or this project without the
direct knowledge and authorization in writing in advance from the Purchasing Manager or Buyer. Violation of
these provisions may subject the respondent to immediate disqualification.
USE OF THE COLLEGE OF DUPAGE NAME
Vendors will not use the College of DuPage name or logo in any form or any manner whatsoever without prior
written permission from College of DuPage.
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CERTIFICATIONS
THE UNDERSIGNED IS CAUTIONED TO CAREFULLY READ THESE CERTIFICATIONS PRIOR TO SIGNING THE SIGNATURE
PAGE. SIGNING THE SIGNATURE PAGE SHALL CONSTITUTE A WARRANTY BY THE UNDERSIGNED THAT ALL THE
STATEMENTS, CERTIFICATIONS AND INFORMATION SET FORTH WITHIN THESE CERTIFICATIONS ARE TRUE, COMPLETE
AND CORRECT AS OF THE DATE THE SIGNATURE PAGE IS SIGNED. THE UNDERSIGNED IS NOTIFIED THAT IF THE
COLLEGE LEARNS THAT ANY OF THE FOLLOWING CERTIFICATIONS WERE FALSELY MADE, THAT ANY CONTRACT
ENTERED INTO WITH THE UNDERSIGNED SHALL BE SUBJECT TO TERMINATION.
A. Prevailing Wage Act. To the extent required by law, Contractor shall not pay
less than the prevailing wage as established pursuant to an Act Regulating the Wages of
Laborers, Mechanics, and Other Workman employed under Contract for Public Workers
820 ILCS 130/1 et seq. Our company certifies that it is eligible for proposalding on public contracts
and has complied with section 11a of the Prevailing Wage Act, 820 ILCS 130.01-12. Yes_____
No_____
B. Human Rights Act. To the extent required by law, Contractor shall aproposale by
the Illinois Human Rights Act, 775 ILCS 10/0.01 et seq.
C. Drug Free Workplace. To the extent required by law, Contractor shall aproposale
requirements of the Drug Free Workplace Act 30 ILCS 580.1 et seq.
with the
D. Sexual Harassment Policy. Contractor represents by the signing of this agreement that it has a written
sexual harassment policy that is in accordance with 775 ILCS 5/2-105 (A) (4).
E.
Non-debarment. By executing this agreement Contractor certifies that it has not been debarred from
public contracts in the State of Illinois for violating either 33E-3 or 33E-4 of the Public Contracts Act,
720 ILCS 5/33E-1 et seq.
F.
Fair Employment Practice: Companyr is in compliance with all State and Federal laws regarding Fair
Employment Practice as well as all rules and regulations. Yes______
No________
G. Our company has an Equal Employment Opportunity and Affirmative Action Program which complies
with Executive Order 11246, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, and the
Rehabilitation Act of 1973.
Yes _______ No _______
H
Our company certifies that it is eligible for proposalding on public contracts and is not in violation of
either paragraph 33E-3 or 33-E-4 of Public Act 86-150, 720ICLS 5 with regards to proposal
rigging/proposal rotating.. Yes_______ No_______
I
When required by law, the proposal and all proposal’s subcontractors must participate in applicable
apprenticeship and training programs approved by and registered with the United States Department
of Labor’s Bureau of Apprenticeship and Training as required by Illinois Public Act 093-0642.
ADVICE
MINORITY/WOMAN-OWNED, DISADVANTAGED BUSINESS? YES_____ NO_____. If yes, please attach copy
of certification and advise certification number and expiration date below:
STATE NEGOTIATED PROPOSAL/ COOPERATIVE AGREEMENT: YES _____ NO _______ Contract No.
___________
Name of Certifying Entity: _________________________________________________________
Certification #: ________________ _____________
CE-1
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Expiration Date:
_____
SIGNATURE PAGE
Check One:
 SOLE PROPRIETOR  PARTNERSHIP (and/or JOINT VENTURE)  LIMITED LIABILITY COMPANY
 CORPORATION
The undersigned acknowledges receipt of a full set of Contract Documents and Addenda Numbers
__________________ (None unless indicated here). The undersigned makes the foregoing Proposal subject to all
of the terms and conditions of the Contract Documents. The undersigned certifies that all of the foregoing
statements of the Vendor Certifications are true and correct. The undersigned warrants that all of the facts and
information submitted by the undersigned in connection with this Proposal are true and correct. Upon award and
execution of this Contract by the College of DuPage Board of Trustees, the undersigned agrees that execution of
this Proposal shall stand as the undersigned's execution of this Contract.
BUSINESS NAME:__________________________________________________________________________
BUSINESS ADDRESS:
____________________________________________________________________________________________
BUSINESS TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
CELLULAR TELEPHONE NUMBER:
FEIN/SSN:
AUTHORIZED SIGNATURE:
_______
PRINT NAME:
TITLE: _____________________________________________________________________________________
DATE:
Subscribed to and sworn before me this
day of
, 2015.
My commission expires:
X
Notary Public Signature
Notary Seal
*
Attach hereto a partnership resolution or other document authorizing the individual signing this
Signature Page to so sign on behalf of the Partnership.
**
If the LLC is not registered in the State of Illinois, a copy of a current Certificate of Good Standing from
the state of incorporation must be submitted with this Signature Page.
*** Attach either a certified copy of the by-laws, articles, resolution or other authorization demonstrating
such persons to sign the Signature Page on behalf of the LLC.
*** If the corporation is not registered in the State of Illinois, a copy of the Certificate of Good Standing
from the state of incorporation must be submitted with this Signature Page.
***** In the event that this Signature Page is signed by any persons other than the President and Secretary,
attach either a certified copy of the corporate by-laws, a resolution or other authorization by the
corporation, authorizing such persons to sign the Signature Page on behalf of the corporation.
Page | 9
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2813
FAX
(630) 942-3750
2015-R0025 Design and Contract Administration of Campus-Wide Exterior Security Camera
Plan
Qualifications due Wednesday 4/22/2015 at 2:00pm CST
ADDENDUM
4/16/2015
This addendum is issued to address questions.
1. Do you know how many cameras are estimated to be installed?
Approximately 30.
2. What video management software is used currently?
Exaqu
3. How many copies of RFQ should be submitted?
Please submit 2 (two) printed copies or one email Bid by the due date.
4. What is the actual due date for questions?
Questions were due April 15, by 5:00pm. However due to a typo in the documents, questions will be
accepted until 4/17/2015 at 3:00PM CST.
5. We would not typically hire the electrical engineer, civil engineer, etc. These other
disciplines are sometime brought on by the Owner. Is that an option for this project or is it
required that we list other designers / engineers as part of our team?
The College is requiring that the winning Firm bring on their own Engineers.
6. Can the College of DuPage tell us which designers/engineering firms have performed work
for the College in the past and which firms have performed satisfactorily?
It is the responsibility of the bidding Firm to make these decisions. Firm should not limit themselves
to only C.O.D. recommendations, and therefore will not be able to provide a list.
If you have not yet submitted your qualifications, please sign this addendum and include with your submission. If you
have already submitted your qualifications,, please sign and return to Kelly Froehlich at purchasing@cod.edu
purchasing@cod.edu prior to the bid opening, even if you have not bid on this particular item. You also have the option
of withdrawing your bid if necessary. Please contact Kelly Froehlich with further questions.
I HAVE RECEIVED ADDENDUM #1 _________________________________
Authorized Signature
FIRM NAME & ADDRESS:
__________________________________
__________________________________
___________________________________
Sincerely,
Purchasing Department
College of DuPage
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2813
FAX
(630) 942-3750
2015-R0025 Design and Contract Administration of Campus-Wide Exterior Security Camera
Plan
Qualifications due Wednesday 4/22/2015 at 2:00pm CST
ADDENDUM #2
4/17/2015
This addendum is issued to address questions.
Under A. Milestones, Firms are asked to use “May 1, 2015 as a start date for design, identify a time
schedule with detailed processes and milestones that you would submit to the College of DuPage for
completion of a design package…”
Explanation: This is a sample timeline of how you would plan milestones, and not intended to be a proposal.
The contract date will begin July 1, 2015, at which time the actual milestones will be planned.
If you have not yet submitted your qualifications, please sign this addendum and include with your submission. If you
have already submitted your qualifications,, please sign and return to Kelly Froehlich at purchasing@cod.edu
purchasing@cod.edu prior to the bid opening, even if you have not bid on this particular item. You also have the option
of withdrawing your bid if necessary. Please contact Kelly Froehlich with further questions.
I HAVE RECEIVED ADDENDUM #1 _________________________________
Authorized Signature
FIRM NAME & ADDRESS:
__________________________________
__________________________________
___________________________________
Sincerely,
Purchasing Department
College of DuPage