Graduate Council Meeting Minutes
May 4, 2011
GBB 202, 12:10-1:00 p.m.
Members Present: A. Borgmann, L. Economides , M. Ehrman, D. Erickson, J. Hirstein,
J. Hodgin, R. Judd M. Mayer, N. Moisey, H. Naughton, J. Olson, C. Palmer, W. Shields, ,
G. Quintero
Members Absent/Excused: R. Shortbull
Ex-officio members Present: S. Sprang, S. Ross
The meeting was called to order at 12:12 p.m.
The 4/27/11 minutes were approved.
Communication Item:

Chair Hirstein thanked the Council members for all their hard work. He was also
thanked by the Council.

Members were provided with the link to the Teaching Assistant / Research Assistant
Tuition site (TARA). It provides definitions that parallel the policy. It was noted that
the site does not include information regarding the exception clause added to the
policy. The site information should also indicate that the baseline rates are
minimums. Associate Dean Ross will update the site. There will be an information
meeting for employees that process TA/RA contracts. Students that receive the instate tuition according to the new policy may not be added or dropped after the third
week.

There are inconsistencies in some of the Graduate School policies that will require
review early in the fall.
Business Items

The curriculum deadline is September 23rd for forms to be submitted to the Faculty
Senate Office. The deadline memo includes a copy of the co-convening guidelines.
The course form has been updated to accommodate the procedure (appended below).

The Council discussed the appropriate number for the Teaching Assistants / Research
Assistants Tution Policy Exceptions Procedure. The title for the third category will
be changed to “ Tuition, Awards, and Scholarships” and the procedure will be
numbered 303.50. Associate Provost Sprang indicated that the Provost has some
concerns regarding the procedure. These will be reviewed in the fall.

The program review document for Philosophy was edited and approved. Since the
review, the department has been allocated two additional teaching assistants.
The reviews for Business Administration and Accounting were both approved. In
both cases the accrediting agency noted the varying degrees of faculty productivity.
This issue is identified in the School’s strategic plan. The review of Modern and
Classical Languages and Literature is pending.

The Bertha Morton Distribution list was reviewed. The list needs to be consistent in
terms of whether programs or departments are listed. Only programs that
interdisciplinary should be listed. Camie will work on a revised list and send it
electronically for comments.

The annual deadline for Bertha Morton applications was approved for the first Friday
in March.

Professor Moisey briefly reported on the IIP students. There were 17 in the program
and two have withdrawn. The average GPA ranges from 3.0 to 4.0. This year one
applicant was admitted and one was rejected. The admissions committee will be
meeting again finals week to review another application.
The proposal for the half-time director is included in Academic Affairs
recommendations that ate going forward to the Budget Committee. The IIP
Oversight Committee will still be a function of the Council. He recommends that a
member of this committee be on the search committee for the director if the position
is funded.
Good and Welfare:
The meeting was adjourned at 1:02 p.m.
III: To Add a New Course Syllabus and assessment information is required (paste
syllabus into section V or attach). Course should have internal coherence and clear focus.
Common Course Numbering Review (Department Chair Must Initial): YES
NO
Does an equivalent course exist elsewhere in the MUS? Check all
relevant disciplines if course is interdisciplinary.
(http://mus.edu/transfer/CCN/ccn_default.asp)
If YES: Do the proposed abbreviation, number, title and credits align with existing
course(s)? Please indicate equivalent course/campus. 
If NO: Course may be unique, but is subject to common course review. Be sure to include
learning outcomes on syllabus or paste below. The course number may be changed at the
system level.
Exact entry to appear in the next catalog (Specify course abbreviation, level, number, title,
credits, repeatability (if applicable), frequency of offering, prerequisites, and a brief
description.) 
Justification: How does the course fit with the existing curriculum? Why is it needed?
Are there curricular adjustments to accommodate teaching this course?
Complete for UG courses. (UG courses should be assigned a 400 number).
Describe graduate increment
(http://umt.edu/facultysenate/committees/grad_council/procedures/gradIncrement.aspx)
Complete for Co-convented courses
Companion course number, title, and description (include syllabus of companion course in
section V) See procedure 301.20
http://umt.edu/facultysenate/committees/grad_council/procedures/default.aspx. 
New fees and changes to existing fees are only approved once each
biennium by the Board of Regents. The coordination of fee submission
is administered by Administration and Finance. Fees may be requested
only for courses meeting specific conditions according to Policy 940.12.1
http://mus.edu/borpol/bor900/940-12-1.pdf . Please indicate whether
this course will be considered for a fee.
If YES, what is the proposed amount of the
fee?
Justification:
YES
NO
IV. To Delete or Change an Existing Course – check X all that apply
Deletion
Title
Course Number Change
From:
Level U, UG, G
From:
Co-convened
To:
To:
Description Change
Change in Credits
From:
To:
Prerequisites
1. Current course information at it appears in
catalog (http://www.umt.edu/catalog) 
Repeatability
Cross Listing
(primary
program
initiates form)
Is there a fee associated with the
course?
2. Full and exact entry (as proposed) 
3. If cross-listed course: secondary program
& course number
4. If co-convened course: companion level course number, title, and description
(include syllabus of companion course in section V) See procedure 301.20
http://umt.edu/facultysenate/committees/grad_council/procedures/default.aspx.