Pennsylvania State System of Higher Education
KUTZTOWN UNIVERSITY
MINUTES OF THE COUNCIL OF TRUSTEES
October 25, 2012
The Council of Trustees met on Tuesday, October 25, 2012, at 4:05 p.m. in Stratton Administration
Building, room 301
PRESENT:
Dr. Charles Blocksidge .................................................................................. Mckees Rocks
Ms. Nicole Hawxhurst ………………………………………………………… Allentown
Mr. Thomas H. Heck ........................................................................................ Wyomissing
Ms. Dianne Lutz ..............................................................................................Wernersville
Mr. Richard Orwig, Chairperson ............................................................................. Reading
Mr. Guido Pichini ………………...…………………………………….Wyomissing Hills
Ms. Ramona Turpin ... ............................................................................................. Reading
Mr. John Wabby ................................................................................................... Pottsville
ABSENT:
Mr. Jacob Sayshen..... ........................................................................................... Kutztown
Mr. Roger Schmidt, Secretary …………………………………………………….Leesport
ALSO PRESENT:
Mr. Toye Akinjiola, Student Government Board
Dr. F. Javier Cevallos, President
Ms. Elsa Collins, Chief of Staff to the President
Mr. Sean Dallas, University Relations
Mr. Matthew Delaney, Senior Director of Budget and Business Services
Dr. William Dempsey, Dean, College of Business
Mr. John Green, Associate Vice President, Advancement
Mr. Jeffrey Grimm, Assistant Vice President, KU Facilities
Mr. Paul Keldsen, Student Government Board
Mr. Jason Ketter, Executive Director, KU Foundation
Mr. Ken Long, Assistant Vice President for Administration and Finance
Ms. Cathleen McCormack, Legal Counsel
Ms. Sarah Moore, Student
Dr. William Mowder, Dean, College of Visual and Performing Arts
Mr. Jesus Peña, Esq., Associate Vice President for Equity and Compliance
Mr. Matthew Santos, Director of University Relations
Mr. Gerald L. Silberman, Vice President for Administration and Finance
Dr. Carole Wells, Vice Provost
Dr. John White, Art Education and Crafts
Dr. Anne Zayaitz, Dean, College of Liberal Arts and Sciences
1.
Call to Order
Chairperson Orwig called the meeting to order; a quorum being present.
2.
Remarks by the Council Chairperson
Mr. Orwig welcomed Trustees to the meeting; he was pleased to note Dr. Cevallos was
recognized by Mayor of the City of Reading, for his influence in establishing the SBDC Latino
Business Resource Center.
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Mr. Orwig also welcomed Attorney Cathleen McCormack, who is Kutztown University’s legal
counsel and will be attending an executive session with the trustees to discuss legal matter, with
no official action to take place.
3.
Remarks by the Student Government Association President
Mr. Paul Keldsen, President of the Student Government Association, mentioned that SGB slots
on University Senate Committees should be filled by now. The Board is ensuring those students
are attending the meetings.
Mr. Keldsen mentioned that the executive committee attended the Student Government National
Conference in Washington DC, where they learned about new initiatives that can be implemented
on campus.
Mr. Keldsen thanked Provost Vargas and Ms. Natalie Snow for meeting with the board to discuss
the enrollment issue affecting the university.
4.
Remarks by the University President
Dr. Cevallos reminded the Council that the next meeting is scheduled on December 13, which
will be followed with a reception with the Foundation and the Alumni Boards.
Dr. Cevallos mentioned that the University is proud of former student Ryan Vogelson who is
playing the World Series game on Saturday.
The President noted that we have included on Trustees packets a copy of Senator Toomey’s letter,
congratulating Kutztown University for its selection to participate in the PennSERVE Ameri
Corps program Community Fellows, which addresses community needs in the areas of college
access and success, while developing college students as active citizens.
Additionally, Dr. Cevallos mentioned that a copy of the latest Moody’ Report for PASSHE is also
included in their packets.
Dr. Cevallos shared the good news that professor of Social Work, Dr. Janice Gasker has been
named Pennsylvania's Social Worker of the Year by the Washington, D.C.-based National
Association of Social Workers (NASW).
The President noted that the Latino Business Resource Center in Reading has been engaging the
community by teaching entrepreneurial courses for the Latino community, and this week received
from National Penn Bank a $50,000 check to help achieve these initiatives.
Dr. Cevallos mentioned that Dr. Steve Justham, an Emeriti Professor in Geography passed away
on Sunday. Some of the Trustees may remember him as he briefly served in the Provost’s office
on an interim basis.
Finally, Dr. Cevallos shared that he has been elected to the Board of Directors of the American
Association of State Colleges and Universities (AASCU) Board, along with Chancellor
Cavanaugh.
5.
Public Comments
No public comments were presented.
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6.
Approval of Minutes, September 20, 2012
Upon motion duly made by Dr. Blocksidge, seconded by Ms. Hawxhurst and carried, the minutes
of the September 20, 2012 meeting were approved as distributed.
7.
Summary of Discussions-Council Committee on Human Diversity
Ms. Turpin reported on committee discussions. She noted that a meet and greet for the veterans
on campus organization has been scheduled on November 8th. She was pleased to report that
faculty who are veteran are getting more involved with this organization.
Ms. Turpin mentioned that Disability Services have become more challenging this year than it
has been in the past, as more students are requesting support. This office is working hard to help
students understand their role in advocating for themselves.
Ms. Turpin shared that the Office of Social Equity is assisting the provost’s office in their search
for an enrollment manager position.
8.
Summary of Discussions-Council Committee on University Relations and Advancement
Ms. Lutz reported on committee discussions. Ms. Lutz mentioned that University Relations and
marketing division had a busy month, with many initiatives to market events and programs on
campus, like the Science Technology Open House, which greeted 300 students.
Ms. Lutz also mentioned that the KU Foundation website is in the final development stages, and
now patrons will be able to view a special format when accessing on their smartphones.
Ms. Lutz shared that the Foundation has started to mail endowment reports to contributors on an
annual basis, receiving positive feedback from donors.
Ms. Lutz distributed a folder with information about the Foundation, which includes information
to sponsor a chair in Schaeffer Auditorium, which can be paid over four years.
9.
Summary of Discussions-Council Committee on Academic and Student Affairs
Dr. Blocksidge reported on committee discussions. Dr. Blocksidge mentioned that the committee
met with Mr. Bernard McCree, Director of the Financial Aid Office, who described the role and
responsibility of this office.
10.
Student Presenter: Ms. Sarah Moore, College of Business
Dr. William Dempsey, Dean of the College of Business, introduced Ms. Sarah Moore, a senior
student graduating in December. Ms. Moore mentioned that she has been very challenged in KU.
She currently holds two internships, one in a Human Resources company in Pottstown, and
another one with the Philadelphia Film Festival, working with the event staff. Ms. Moore
mentioned that she has been inspired with this internship as this is a great opportunity to apply
what you are learning in the classroom.
11.
Faculty Presenter: Dr. John White, College of Visual and Performing Arts
Dr. William Mowder, Dean of the College of Visual and Performing Arts, introduced Dr. John
White, Chair of the Art Education and Crafts Department. Dr. White shared that one of his main
goals is to build professional community within the department
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12.
Internship Agreements with Various Institutions and Kutztown University
These agreements were presented for information purposes only; however, the chair proposed to
move these for action.
 Coolbaugh Soccer Association, Mount Pocono, PA – all disciplines – new
 Edenton National Fish Hatchery, Edenton, NC – all disciplines – new
 Fairless Hills YMCA, Fairless Hills, PA – all disciplines – new
 Northampton Community College, Northampton, PA – all disciplines – new
 Philadelphia Wings, Philadelphia, PA – all disciplines – new
 VA Department of Fish and Game, Forest, VA – all disciplines – new
These agreements establish a relationship whereby students may participate in practical
experience outside the traditional classroom setting.
Dr. Blocksidge moved to approve the Internship Agreements as presented. Mr. Wabby seconded
the motion and it carried. (Exhibit A)
13.
Affiliation Agreements with a Health Agency and Kutztown University
These agreements were presented for information purposes only; however, the chair proposed to
move these for action.
 Allentown Art Museum, Allentown, PA – renewal
 Berks County Intermediate Unit #14, Reading, PA – renewal
 Coatesville Area School District, Coatesville, PA – renewal
 Girard Academic Music Program, Philadelphia, PA – new
 Kidspeace, Bethlehem, PA – renewal
 Lehigh Christian Academy, Allentown, PA – renewal
 North Penn School District, Lansdale, PA – renewal
 Northampton School District – renewal
 Pottsville Area School District, Pottsville, PA – renewal
These agreements establish a relationship whereby its students may participate in a practicum or
student teaching experience.
Dr. Blocksidge moved to approve the affiliation agreements as presented. Mr. Wabby seconded
the motion and it carried. (Exhibit B)
14.
Strategic Planning Update
Dr. Blocksidge mentioned that the President and the University continue to update and implement
the strategic plan. Updates will be presented to the Council on a regular basis.
15.
Summary of Committee Discussions -- Committee on Finance, Property and Audit
Mr. Orwig reported on committee discussions.
16.
Consent Agenda Items
Mr. Orwig reported that the committee thoroughly reviewed the consent agenda items.
Purchases and Contracts under $50,000
Mr. Wabby moved that the Council approve the Purchases and Contracts under $50,000 as
presented. Mr. Heck seconded the motion and it carried. (Exhibit C)
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Purchases and Contracts $50,000 and Over
2013-04
Projector Replenishment Project-classrooms
2013-05
Electronic Access System Maintenance & Support Services
2013-06
Facilities Vehicle Replacements
Dr. Blocksidge moved to approve the contracts over $50,000. Ms. Hawxhurst seconded the
motion and it carried. (Exhibit D)
17.
Additional Action Items
No additional action items were presented.
18.
Graduate Advance Registration Fee
This item was presented for information purposes only; however, the Chair proposed to present
this item for approval.
To approve a required non-refundable Advanced Registration Deposit of $100 for new incoming
graduate students.
Mr. Orwig moved to approve the Graduate Advance Registration Fee. Mr. Heck seconded the
motion and it carried. (Exhibit E)
19.
Summer Abroad Program Fees
This item was presented for information purposes only; however, the Chair proposed to present
this item for approval.
To approve the fees for the 2013 Summer Abroad Programs, which include destinations to
Austria/Germany; Ecuador; Jamaica; Spain; and Turkey.
Mr. Wabby moved to approve the Summer Abroad Program Fees. Mr. Pichini seconded the
motion and it carried. (Exhibit F)
20.
Athletic Camps & Conference Services Fees
This item was presented for information purposes only; however, the Chair proposed to present
this item for approval.
To approve a $1.00 increase in internal and external camps and conferences rates for summer
2013.
Dr. Blocksidge moved to approve the Athletic Camps & Conference Services Fees as presented.
Ms. Hawxhurst seconded the motion and it carried. (Exhibit G)
21.
Budget Amendment One
This item was presented for information purposes only. Action will be taken at the next meeting.
In June, 2012, the Council of Trustees approved the Educational and General budget for fiscal
year 2012-2013. As a result of a decrease in fall 2012 enrollment and other minor adjustments,
the University is revising its budget to reflect the latest financial projection.
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22.
Electrical Substation Capital Project
The Electrical Substation Project will provide the University with its own 69KV substation with
power incoming from MetEd over its main generation power distribution line. Construction is
anticipated to begin sometime in the Summer/Fall of 2013.
Mr. Orwig moved that the Council approve the Electrical Substation Capital Project as
presented. Ms. Lutz seconded the motion and it carried. (Exhibit H)
23.
PACT Update
Mr. Pichini mentioned that the PACT meeting was held last week in Millersville University, with
Mr. Wabby, Ms. Turpin, Dr. Cevallos and Ms. Collins as attendees. Mr. Pichini mentioned that
the topic was Technology and Higher Education, and had excellent keynote speakers. Mr. Pichini
also mentioned that the attendees enjoyed a presentation with a Yamaha piano, connecting pianos
in Millersville, Kutztown and Manhattan. Mr. Pichini stated that this type of technology opens the
door to many possibilities with distance education.
The next PACT conference will be held in Dixon Center, in Harrisburg, on April 16-17, 2013.
24.
As May Arise
Mr. Orwig mentioned that the Council will be conducting the presidential annual review in
January, 2013, with Trustees Wabby, Heck and Blocksidge as committee members. Mr Wabby
will serve as Chair.
Additionally, Mr. Orwig mentioned that since student trustee Nicole Hawxhurst is graduating in
May, 2013, a search for a new student trustee must start soon. Ms. Hawxhurst will serve as a nonvoting Chair, and Mr. Orwig appointed Trustee Turpin as a representative from the Council in the
Search Committee.
The meeting was adjourned at 5:12 p.m.
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