College Council
Chabot College - Board Room
Monday, November 24, 2014
1:00 p.m. – 3:00 p.m.
MINUTES
Council Members Present:
Susan Sperling, President
Stacy Thompson, Vice President of Academic Services
Connie Willis, Vice President of Administrative Services
Matthew Kritscher, Interim Vice President of Student Services
Marcia Corcoran, Dean At Large
Andrew Pierson, Faculty Association Representative
Gordon Watt, Classified Senate President
Chasity Whiteside, Service Employees International Union (SEIU) Representative
Jesse Esquire, Student Senate President
Deonne Kunkel, Planning, Review and Budget Council (PRBC) Chair
Council Members Not Present:
Kathy Kelley, Academic Senate President
Participants:
Vanessa Cormier, Jim Matthews, Catherine Powell
Minute Taker:
Kirti Reddy, Executive Assistant to the Office of the President
A. Meeting Called to Order
President Sperling called the meeting to order at 1:10 p.m.
B. Approval of Minutes
The Council approved the September 24, 2014 minutes with no changes.
C. Reports

Faculty Prioritization – Stacy Thompson, Vice President of Academic Services
Vice President Thompson requested that this item be moved to an Action Item in order to
gain consensus from the Council. The Council approved to move the item. Vice
President Thompson outlined the revised Faculty Prioritization Committee charge.
[Attachment 1] There was a collegial discussion with the committee. The only change
was to have four instead of two representatives from SOTA. Everything else is the same.
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The main change in the process is that the committee is able to convene on a needed basis
and not just in the fall. Dr. Pierson liked the addition of representatives for the Social
Science Division. The issue of committees would be discussed at the Shared Governance
Workshops in November and December. President Sperling commented that this was a
positive change.
The Council approved the revised charge of the Faculty Prioritization Committee.
Vice President Thompson requested approval for the revised Process for Prioritization of
New and Replacement Full-Time Faculty Positions. [Attachment 2] The committee
moved forward as part of their charge to align with the Faculty Senate prioritization
process since the two processes were similar. Vice Presidents Thompson and Kritscher
met with Academic Senate President Kathy Kelley to incorporate changes and streamline
the process. The conversations were collaborative and it should be less stressful moving
forward. They will be moving the proposal later in the day. The summary of changes is
to reduce the back and forth of committee lines. Now it is more streamlined. Faculty
spoke to deans about what positions they would like to have. Timeline to be concluded
in September so can promote advertise. Decisions a week before the end of the term. It
will be posted once approved.
The Council approved the revised charge of the Faculty Prioritization Committee.
The process will be distributed electronically. Faculty Prioritization Committee does not
have a place on the website. There are also agendas and minutes to upload. The
documents are to be posted to the Academic Services site with an added link.
D. Action Items
1. Presentation and Council Recommendations of Equity Proposals to be submitted to
the Board of Trustees – Matthew Kritscher, Interim Vice President of Student Services
Vice President Kritscher presented data and the recommendations of the Equity Council
on the proposals. [Attachment 3] President Sperling praised the committee for their
work. The process included a call for proposals last spring on how to engage with
student equity and access of funding. The plan was approved by the President and Vice
Presidents and Academic Senate with the Vice President of Student Services to serve as
the site coordinator. Over twenty people attended. They focused on building on what
has been working and expanding to scale up areas.
Some of the budget can be used from SSSP for outreach with in depth information related
to equity. There were $1.4 million worth of proposals for a $.5 million budget. The
funding is until September 30, 2015. Since there is only seven months left, the focus on
this year is for temporary staff which will help determine permanent staff for next year.
The Equity Council distilled in a collaborative way of what can be done in years two and
three. What can be used in the General Fund growth doesn’t go into the schedule and
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other sources of funding. The request is to support the basic conceptual framework
which will have finalized for the Board of Trustees December 9th meeting.
President Sperling, Ms. Vanessa Cormier, Dean Corcoran acknowledged the Equity
Council for their work, specifically, Vice President Kritscher and Dr. Carolyn Arnold,
Coordinator of the Office of Institutional Research.
There will be a continued process to request funds. The process next year will be more
complex. There will be issues with HR in getting temporary hires. There is the
possibility of hiring an outside consultant to facilitate the conversation for long term
recommendations. The recommendation is to present as part of Staff Development in
February and in College Forums. Vice President Kritscher is to work with Dr. María
Ochoa, Executive Director of the Office of Development and the Foundation on media
coverage.
The Council approved the recommendations of the Equity Council.
2. Approval of Classified Staff Prioritization Process – Gordon Watt, Classified Senate
President; Chasity Whiteside, SEIU Representative; Catherine Powell, Senator
Classified representatives presented the Classified Prioritization One Year Process.
[Attachment 4] This is not a new process, but a refinement of the pilot process adopted
in 2009/2010. The pilot was never fully implemented on a yearly basis, due to budget
constraints and limited hiring. The current revision started in PRBC, in which a
subcommittee was formed to review and update the pilot process on file. They have
had faculty and administrator participation in the creation of this one year process.
Paulette Lino stepped in as the administrator when Tram Vo-Kumamoto left, and
Donna Gibson participated as faculty. They have been working on the process for the
last two semesters. The committee did research on what other colleges are doing (e.g.,
basing ratios of staffing levels to students served).
The revision adds more loops to facilitate administrative and classified discussions
regarding the prioritization of classified hiring. When Grants funded positions come in,
the mid-cycle language will apply. Replacement positions will not be put on hold but
rather have the ability to move forward immediately, based on department needs. Once
classified provide the first round of feedback, the administration will provide a
prioritized list for additional feedback, with the number 1 position listed being the
highest priority. The committee will continue to review this process each year, until a
more formal process is adopted.
President Sperling thanked the senate leadership for the process and how it could enhance
lines of communication and strategic planning.
The Council approved the revised charge of the Classified Prioritization Committee with
the edits to the Provisions for Mid-Cycle Vacancies.
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E. Discussion Items
1. Grants Advisory Committee
President Sperling discussed the situation that has arisen regarding the Grants
Advisory Committee on what the committee is, how it operates and who it reports to.
When she became President, there was no functional committee. There was a need of
a consultation and approval process. Formally in documents it has been a
subcommittee of PRBC. Only change by President Sperling was getting it up and
running again. There was no intention to move it. Whether it stays at a
subcommittee needs discussion. It could work in different ways. Discussion item for
future agenda. Part of the discussion is the reporting needs and how does it best
function grant proposals. PRBC Chair Deonne Kunkel should add to the Shared
Governance discussion items.
F. Other Business
It was confirmed that revised charters of committees need to be approved by College
Council.
G. Meeting Adjournment
The meeting adjourned at 2:55 p.m.
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