College Council
Friday, September 16th, 2005
2 p.m.
MINUTES
The meeting was called to order by President Carlson at 2:06 p.m.
1) Mercury News College Readership Program: Bill Johnson spoke about
the current newspaper boxes for the Spectator. With a $5,000 deficit in the
publication fund, they could not purchase new boxes. Some boxes are
coming from the Mercury News Program. Essentially the Mercury wants to
increase circulation. They will deliver to this campus a program that is
successful in Knight-Ridder papers across the campus. It’s successful at
Evergreen, DeAnza, Stanford, etc. They will set up a limited number of
distribution stands that four days a week or five days a week, will bring a
quantity of papers to Chabot or eight cents each if we go with the
program. It’s a trial program costing nothing for one month. They will
distribute on campus with 4 or 5 boxes on campus with students for free to
them will pick up a paper and we will assume this it will be borne by the
ASCC after the 30-day trial. The education person, Sandy Marin, likes our
campus because it’s cozy and contained. They are not worried about theft;
papers delivered early by 6 or 7 a.m. The price per issue would be
nothing. We would assume the cost of 8 cents per paper. If they stay in
the box we are not charged for those. One concern raised was pilfering of
newspapers for profit purposes. The cost for one year is estimated at $6 to
$7,000 a year. ASCC is seriously considering taking on this expense,
although there is concern with the cost. Dayne Nicholls stated that if
students had more newspapers to read, they might be more productive
and apt to use the cafeteria. To find out if there have been any drawbacks
on any campus – it would be good to find out if there is a downside. Dr.
Carlson said we are not afraid to say no, and we could try it for one month
at no cost to the college. Anthony Gutierrez would be the primary person
for the campus. This would be a project of the ASCC and as a service of
the ASCC providing the boxes show that they show proper advertising
constraint. It would probably have to go to the Board as a consent item.
This ASCC shows that they are here for the students. Dr. Carlson
suggested that Bill Johnson that he contact other companies
what other boxes are needed and what do they cost.
2) Disaster Relief Committee: The first day we made $500, and about
$1,500 at the end of the first week. We had a BBQ and netted 800 people
and we had a band from Santa Barbara and we netted $600. We did a
clothing drive with Glad Tidings Church from Hayward. We are at $2,700
to $2,800 currently. We had an article in the Daily Review. We didn’t want
ot be labeled MECHA or ASCC. We were strictly students who care about
what is going on. It was confusing for some, so we labeled ourselves the
Disaster Relief Committee. We want to use that money that we collected
to donate to three different charities on behalf of Chabot. I am here to get
your permission. The charities Red Cross, Direct Relief, and People’s
Committee Out of Massachusetts (they are a group who have direct
connection with people in Louisiana and give money and clothing handson. Some of the concerns to look at include accountability, funds go
directly to those who are affected, etc. I was faced with a lot of opposition
leaning towards the BBQ. Being a student leader at Chabot, it was a
question blow. We weren’t allowed to do it on Thursday, it was unjust and
not fair. Without Melinda, Bob Curry, and Bob Carlson, we couldn’t have
pulled it off. Students should not have to face that opposition or stress
that I go through as a student. Dr. Carlson doesn’t think you need
permission to send the money that was raised. You raised it, and you
have the choices. Nacho wanted to thank Dr. Carlson with his support and
help. Dr. Carlson commended Nacho for taking a leadership role and
recognized him for his taking a stance and putting this on. It was a great
idea. Some of the bureaurcracy exists for a reason.
3) RFP Process: Bob Curry reported that a committee of ten students, staff,
faculty, and administrators have met and have begun the review process
for the Food Service Selection Committee. The RFP is going to the Board
of Trustees meeting on Tuesday, September 20th, 2005 for approval to
proceed, and a deadline to submit a bid is October 21st. The evaluation
process will take place in late October to early November, and the Board
will select the new vendor at their meeting on Tuesday, December 13th.
The first day of service will be January 22nd, 2006.
4) Strategic Plan Input (Sally Jahnke): Sally spoke about the IPBC and the
development of a new strategic plan during September and October 2005.
We will develop a 3-year plan for 06-09 and a one year plan for 06-07. We
have been using several avenues to gain background information and
ideas for our process, so the plan we develop will reflect the needs of the
College as seen by a broad constituency. Sally asked the College Council
to record their responses to five questions: what are the new and
emerging areas and needs that you see in the next 15 years that the
College will need to respond to; what are the problems the college needs
to resolve; what are things the college needs to do to recover from its
financial condition; what are the areas where the college needs to
improve; and what else is important to achieve in the next 15 years?
Council members shared their responses. Some issues discussed
included parking, inaccessible public transportation to the campus
(suggestion made to share shuttle with CSUEB); high cost of textbooks;
quarter system vs. semester system; ineffective college website; internal
view of Chabot as “Hesperian High School” (not necessarily known in the
external community); traffic problems; start classes later in the day (to help
alleviate traffic and parking problems); widening curriculum and programs
to include new hobbies that are turning into careers; incorporate Email
more in daily college activities and classes; increase on-line courses (i.e.,
Distance Ed and classes in other languages); clear understanding of the
governance structure; need to provide written policies/procedures for new
staff; more help with speakers of other languages; Strategic Cost
Management process – how will that be implemented; trends – people’s
expectations of having things on demand (i.e,. Education – how is it
needed, flexible schedules, shorter terms, providing education on
demand); people’s needs for retraining for jobs that might pay something –
how do we respond to occupational training needs and increase degree
programs to help community meet those needs; meeting the college deficit
– evaluate the current programs and services departments provide – are
we being a full-service college?; shared purpose across the campus –
vision – disseminate it out to everyone; increase communication campus
wide; renovation process (Measure B) – how do we do that without losing
students – how do we maintain our level of services without
inconveniencing students; fastest growing segment needing training are
recent immigrants or children of recent immigrants, according to a local
area economist – we need to address this; we need to improve our
process for becoming a learning-centered college; financial and
sociological – need better district and college fiscal relationships – and
with LPC; the colleges have an I attitude and is behavioral; district has a
you attitude and we don’t have a we attitude – need fundamental change
in behavior that needs to start at the top; we can’t resolve problems until
this change takes place; we have to redefine our role and responsibilities
to the community – we have to constantly redefine it and how we do this
through vocational and occupational training; we need better industry
partnerships; we need to continue to improve our image in the community;
within that we need to continue to look at reinforcing what we are doing
and run the gamut of our service area and the needs of the whole
community and not just one community; assessment – there is a need to
better assess students (i.e., problem identified about Machine Tool
Technology not being effectively assessed); everyone needs to be
assessed, including Math and English – it will help us understand how we
can better serve our students and community; we have duplications of
effort, LPC, within Chabot (i.e., inventory vs. construction); our students
are now registering on line in large numbers – but when they get done,
they have to stay in line at the Bookstore for many hours – why can’t they
buy the books at the Bookstore and have them shipped; the bottleneck is
the opening of the door; the new software program to be implemented
this Spring will be tied into Banner that will help students purchase books
on line and have them shipped; Mike mentioned assessment of students –
- we don’t assess students very well, but we don’t assess our own
operations very well; how can and do we work on process improvement if
we don’t assess our own operations and looks at our own institution;
collecting data and the other half is taking that data and assessing it
effectively to improve us; purchasing system – one of the targets for
improvement – we need a credit card system to be implemented; some
colleges have rolling curriculum that can be started on any particular day
of the week; webpage – we have a marketing meeting a few day sago and
we talked about doing something with the web page; Dr. Carlson said he
has difficult navigating his way through the Chabot web page and he is a
novice, but he feels if he can’t do it, a lot of others can’t do it; the web
page takes too much time to read; the state of the college will change
over the next decade due to the bond measure; KH stuff – reminder today
that we passed out things at the last administrative staff meeting – we
were going to get off this week to do some thinking – be prepared next
Friday, 9/23 to converse about what you see at the KH data – must be
ready to converse – read the documents; RE: Hesperian High – Dr.
Carlson said he came here four years ago and he has never heard that in
the community; it’s an image that doesn’t exist; Thank you, Sally, for
implementing this project.
5) Proposed Tuition Increase for the Children’s Center: The Center
currently serves 125 children in the day program and 50 children in the
evening program. I have requested an increase of $100 a month per child.
We last did this 1-1/2 years ago. This increase will not be passed on to
those who are receiving subsidized care. State rates will be $19 per child
per day for children attending part-time less than 6 hours a day; full-time it
will be $24. per child per day at 226 days a year. 125 children total and
there are 13 families currently paying tuition; About 90% are now
subsidized. Dr. Carlson asked why don’t we include less subsidized
families and include more who can pay the full price; suppose we make it
$225 a week, and ask those on subsidized programs to pay the difference;
subsidized children have to fall into an income range less than a certain
amount of money to qualify; we would lose a lot of children; it’s hard to find
head start children due to the income level that is required; their income is
so low that they couldn’t come up with the difference; do you turn away
individuals who can pay – they do we get state funding and head start
funding for one children; the tuition family is paying full price; the proposed
increase will only affect 13 families; the hourly rate only pertains to
evening children who pay by the hour; the enrollment fee might scare
some people away, but it takes over two hours to enroll one child; the day
program will stop at 4, and the evening program starts at 5.
6) Institutional Research – Student Survey Topics – Dr. Arnold reviewed
the draft questions and asked the Council for feedback; topics include
financial aid – have people applied for it and if not, why not; will the
information be used and how? If there are scheduling changes due to
construction – asking students telling them if we have to move morning
classes, how many would be able or willing to take classes at different
times? We might lose students as a result. Council suggested that “we will
be moving classes due to construction; what hours will you be willing to
take for classes? Would you take a class in 2 or 3-hour blocks? Textbook
sources – would it be useful to know if students get their books on line or
how do students get their books? If you were able to buy your textbooks
on line through Chabot, would you? Have you bought your textbooks on
line from the Chabot Bookstore is the question that was suggested. Have
you bought on line from someone besides Chabot? Transportation – is the
issue of free Bart shuttle still alive?
7) Other Business: SLOACS Steering Committee has started and is meeting
on Room 1102, Tuesday, September 27th at College Hour.
8) Searching Intranet and Internet – there is nothing on Program Review on
the intranet and internet – Chad Mark Glen stated. Tom DeWit has been
asked to put the Program Review on there, and Dr. Carlson will ask Bella
to ensure that Program Review is included on the website.
9) Tom Clark said some committees are posting minutes on the intranet site
and some are posting on the internet site; it is not consistent, and it is
creating confusion. The issue is Bella is supposed to keep nagging and
organize so all minutes are on the intranet for review; she needs to
provide consistent follow-up with governance groups.
10) Jane Church – Sadie Ashraft has volunteered to take on the international
counseling role –0 she has met with key people on campus, and is
reaching out to other colleges to learn about their international student
program; we want to include activities that we can accomplishing within
our budget this year for international students. We have been missing a
counselor dedicated to international students. Sadie also has additional
roles and responsibilities.
11) Dr. Carlson wanted to meet presidents and chairs of all the governance
groups – my original goal for governance was to have these committees
be formed in April, meet in May once, then in August start their work. This
hasn’t gotten done or accomplished last Spring; my goal was through
Convocation to get the committees together. We don’t know the
committee make-up, we don’t know if the committees are meeting, nor do
we know what is going on with them. We want to review the consent
model to reach decisions. I am at lost with our governance structure. We
need to get it done in Spring 2006, and if not, we will form a meeting at
Convocation 2006. I need to know now and a list of who are the members
and they are represented. Provide the information from each committee,
who is chairing it, when is the meeting, and all the basic stuff. Until you
provide me with something, I will know it then. Karen will collect it over the
next week, and Bella will correlate the information with the website to see
what is and isn’t missing. I appreciate that Rachel Ugale and Chad Mark
Glen are on top of it, but because the communication is not there and I
haven’t been involved, I need to know. Dr. Arnold said staff may not be
aware that these committee websites exist, and we need to include a
communication to staff. We need to include a weekly meeting calendar
that advises staff about upcoming week-long meetings so they know what
governance groups are meeting week by week. The Hayward Chamber
weekly Email posts a 10-day forecast that advises the community about
upcoming events. Can you sort me out so I can get the websites right so
we can disseminate information to staff about committees.
12) Homecoming – if you can come to the Homecoming, try to come and
attend. A lot of people have done a lot of hard work
The meeting adjourned at 4:27 p.m.