Inter-Club Council Special Meeting Agenda
Tuesday, September 11, 2012
12:00 PM
Building 700, Room 758
1.0
1.1
1.2
1.3
Organizational Items
Call to Order
Roll Call
Recognition of Quorum
At the end of last year there were 28 ASCC-approved clubs in good standing. As of this
meeting, there are 7 ASCC-approved clubs in good standing. Quorum is recognized as at least
50% +1 of the ICC representatives being present; therefore, quorum for this meeting is
recognized as 4 ICC Representatives from the following clubs in good standing:
American Martial Arts Club
Chabot Science and Engineering Club
For The Cross (FX)
International Club
Striving Black Brothers Coalition
Students for Social Justice
School of the Arts Art Club (SoTA Art Club)
All clubs on campus are invited to attend the ICC meetings and to participate in discussions
and events.
2.0
Adoption of the Agenda
3.0
Approval of the Minutes
No Items.
4.0
Public Comments
The Council requests that the public speak at this time. Any person wishing to address the
Council on any matter of concern not stated on the agenda is requested to complete a “Request
to Address the Council” card and file it with the ICC Secretary prior to the start of the
meeting. The law does not permit any action to be taken, nor extended discussion of any items
not on the agenda, except under special circumstances as deemed by the presiding officer. The
Council may briefly respond to statements made or questions posed, however, for further
information, please contact the ICC Chair for the item of discussion to be placed on a future
agenda.
5.0
Special Orders
No items.
6.0
Consent Agenda
No items.
7.0
Oral Reports
7.1 ICC Chair
7.2 ASCC Advisor/OSL Administration
8.0
Unfinished Business
8.1 Constitution and Bylaw revisions from 2011-12
S. Ontiveros
9.0
New Business
9.1
SOTA Art Club Funding Request
SoTA
9.2
SBBC Club Funding Request
SBBC
9.3
Set official ICC meeting times
S. Ontiveros
9.4
Events Table
S. Ontiveros
9.5
Club Rush Day
S. Ontiveros
Discussion/Action
Discussion/Action
Discussion/Action
Discussion/Action
Discussion/Action
Discussion/Action
10.0
Written Reports
10.1 Club Reports
No items.
10.2 Committees
No items.
11.0
Good of the Order: Items for the next meeting’s agenda
12.0
Adjournment
Next ICC Meeting:
To be determined.
Next ASCC Meetings:
The 1st, 3rd, and 5th Wednesdays of the month from 3-5 PM, Chabot College, Building 200,
Room 200.
Any person with a disability may request this agenda be made available in an appropriate
alternative format. A request for a disability-related modification or accommodation may be
made by a person with a disability who requires a modification or accommodation in order to
participate in the public meeting to the Office of Student Life, Room 2355, 25555 Hesperian
Boulevard, Hayward, CA 94545, between 9:00 AM and 5:00 PM at least 48 hours before the
meeting
ASSOCIATED STUDENTS OF CHABOT COLLEGE
Inter-Club Council Meeting
Tuesday, September 11, 2012
Agenda Item: 8.1
DISCUSSION/ ACTION
From:
ICC
Subject:
Constitutions and Bylaw revisions form 2011-12
BACKGROUND: Below is the bylaws that were approved last year, however were never
publicly recorded. And for that reason it is necessary we decide whether to approve them
again or not.
I.
II.
PURPOSE OF THE BYLAWS
a.
These bylaws are established to define specific procedures for the
orderly conduct of business of the Inter-Club Council (ICC)
DUTES OF THE VARIOUS MEMBERS OF ICC
a.
The Chairperson shall:
i. Generate each meeting's agenda
ii. preside over all meetins.
iii. Have the per to appoint the Vice- Chairperson, Secretary and
sub committees with a two-thirds (2/3) vote of the ICC.
iv. Have the power to call emergency or special meetings.
v. Report on the Activities of the ICC to the Associated Students of
Chabot College.
vi. Not cast votes. In the event of a voting tie, the Chair shall be
allowed a "Chairman's vote".
viii. Maintain a minimum of seven and one half (7.5) hours a week
in pursuance of Inter Club Council business. The hours shall count
as ASCC officer requirements.
b.
The Vice-Chairperson shall:
i. Preside in the absence of the Chairperson and shall become ICC
Chairperson if present Chairperson resigns or leaves for any
reason other than end of term.
ii. Be limited to the same voting privilege when acting as
Chairperson as the Chair.
iii. Keep the financial records of the ICC and give a monthly report.
iv. Maintain a minimum of three (3) hours a week in pursuance of
Inter Club Council Business.
c.
The ICC Secretary shall:
i. Keep all minutes at ICC meetings.
ii. Assist with general preparation and programming of ICC
activities.
d.
The ICC Representatives shall:
i. Attend all meetins.
ii. Vote on issues concerning the ICC and its members.
iii. Report to their clubs pertinent information received at the ICC
meetings.
iv. Any approved officer of a club - as defined by each Club's
constitution - may act as an Alternate Representative.
**OPTION 1: "v. Any individual Representative (or Alternate) may represent and
vote on behalf of no more than two clubs in any given meeting."
**OPTION 2: "v. Any individual Representative (or Alternate) may represent and
vote on behalf of only one club in any given meeting."
e.
The Alternate ICC Representative shall:
i. Assume the duties of the representative in his/her absence.
III.
ACTIVITES
a. The ICC shall serve as a means of expression for the clubs in
any matter considered to be important to the clubs.
b. The ICC shall approve:
i. Chartering new clubs
ii. All membership status and constitutional changes.
iii. Decide ICC financial decisions
iv. Host ICC sponsored activities
v. Hold fund raising events
IV.
MEETINGS AND VOTING PROCEDURES
a. The meeting agenda shall follow Roberts Rules of Order.
b. The ICC shall meet twice per month.
c. Every club gets one vote in the ICC.
d. Three (3) delegates representing active clubs of the ICC may
petition the Chairperson of the ICC to call a special session at any
time.
e. Fifty one percent (51%) of the active club ICC representatives
OR alternate representatives shall constitute a quorum. A quorum
must be maintained to conduct official business.
V. ICC ATTENDANCE POLICY
a. Active clubs are those that have bend approved by the ICC and
ratified by the ASCC. All active clubs must send an ICC
representative OR an alternate to attend all ICC meetings. Active
clubs are eligible for start-up and matching funds.
b. Each club may be allowed to miss only one meeting. After the
second consecutive absence, that club and all of its members are
on inactive status. A club and its members may be reinstated to
active status after attending two consecutive ICC meetings.
c. A second attendance infuriation or missing 5 meetings in any
given semester will result in clubs losing their active status for the
remainder of that semester. Attendance records reset each
semester.
d. Clubs that lose their active status will need to re-apply the
following semester for ICC/ASCC approval.
VI. NOMINATIONS AND ELECTIONS
a. Nomination by the ICC Chairperson for Vice-Chair and Secretary
take place no later than the third ICC meeting of each academic
year.
b. Term of office for the Vice-Chair and Secretary shall be one (1)
year.
RECOMMENDED ACTION: That the ICC approve the bylaws from last semester.
Moved by:
Disposition:
Seconded by:_______________________________________________
PASS
FAIL
POSTPONED
Other:________________________
ASSOCIATED STUDENTS OF CHABOT COLLEGE
Inter-Club Council Meeting
Tuesday, September 11, 2012
Agenda Item: 9.1
From:
SoTA Art Club
Subject:
SoTA Art Club Funding Request
DISCUSSION/ ACTION
BACKGROUND: The Art 9 Colloquium is participating in the CCACA ceramic
conference in Davis from April 27th – 29th 2012. Mr. Thiel is requesting financial help
in supporting the ceramic art students in this event. The cost for the conference for the 15
students is $1875.
The fundraiser SoTA Art Club has been doing is to help pay for the Art students
of Chabot to attend the California Conference of the Advancement of Ceramics in
downtown Davis, CA. The money raised is to help pay for conference fees and hotel
rooms for students to attend the 3-day conference. The cost of the conference is $125 per
student and the rooms are $119 + tax per night. There are 10 rooms reserved and 8 rooms
will be occupied with 2 to 3 students of Chabot.
2 of the rooms are for 3 nights Thursday – Sunday, because the set up crew and curator
go up the day before opening day to set up the gallery with the artwork of the students.
The rest of the rooms are for 2 nights Friday and Saturday night.
The money raised goes towards equipment for setting up the gallery in Davis,
food for the reception held at the gallery on Friday night. Chabot College is one out of 40
colleges, UC’s and High schools' art departments that participate in this conference and
there are many who would like to participate in this event that has been happening for the
past 22 years. This will be the 23rd Annual for this event and Chabot has participated in it
for the past 4 years. In the past years the club has spent $1,200 - $2,000 in operation cost.
This does not include the cost the students have put out of their own pocket for
conference and lodging. The Club is hoping to rectify this with the funds it has raised this
year. The operation cost is lower this year due to the fundraising efforts the past 4 years
has provided all the equipment needed to put up the gallery for this event.
RECOMMENDED ACTION: The SoTA Art Club is requesting $1012.32- $2,230.64 to
attend this event.
Moved by:
Disposition:
Seconded by:_______________________________________________
PASS
FAIL
POSTPONED
Other:________________________
ASSOCIATED STUDENTS OF CHABOT COLLEGE
Inter-Club Council Meeting
Tuesday, September, 2012
Agenda Item: 9.2
DISCUSSION/ ACTION
From:
SBBC Club
Subject:
Approval for request for funds $1,000 to attend the Southern California
College Tour.
BACKGROUND:
In efforts designed to combat the rising attrition rates of African
American males at Chabot College. The members of SBBC are requesting your assistance to
help fund our transfer event that will consist of visiting Southern California Colleges during
the month of April 11th through April 14, 2012, to attend this event we must request funds
from the Associated Students of Chabot College to help cover transportation,
accommodations, and admissions to certain events. We are requesting your financial
assistance of $1,000 for this event.
The Striving Black Brothers Coalition is a support system designed to help African
American males understand their purpose in the collegiate arena and in life, by developing an
authentic sense of self, committing to a purpose and building meaningful relationships with
peers, family, and Chabot College faculty and staff.
These college tours are designed to enhance the students understanding of four year college
and university systems. The three day Southern California college tour (See attachment for
itineraries) will include campus visits to a private college, a UC and a California State
University.
Our hope is that these interventions will assist more Chabot College students in
accomplishing their goals of successfully graduating from Chabot College and transferring to
four year colleges and universities. These campuses tours and are designed to help reinforce
the students understanding of the transfer process and motivate them to continue making
strides in their community college career.
Anything you can do to assistant us, will be greatly appreciated. We will again acknowledge
your generosity in our end of the year program, which will be distributed to all guests, and in
our newsletter that goes out to numerous community professionals.
Thank you for any consideration, you may give our request.
RECOMMENDED ACTION: That the ASCC Senate approve our proposal for $1, 000 for
our Southern California college tour on April 11th to April 14th, 2012, this will be a successful
opportunity for our members and the Chabot College community to improve our
underrepresented transfer rate. Also give the members that have never had the opportunity to
experience an event like this. (See next page)
Attachments: Agenda and Financial Proposal
Transportation (Enterprise Car Rental) Van
$1,000
Embassy Suites Hotel (4 Rooms)
$1,975
Conference Fees/Food/Gas/Misc. Items
SBBC Fundraised
$2,100
$5,075
-3,590
1,485
Donations
-400
Short
Moved by:
Disposition:
$1,085.
Seconded by:_______________________________________________
PASS
FAIL
POSTPONED
Other:________________________
ASSOCIATED STUDENTS OF CHABOT COLLEGE
Inter-Club Council Meeting
Tuesday, September, 2012
Agenda Item: 9.3
From:
ICC Chair
Subject:
Time of Meetings
DISCUSSION/ ACTION
BACKGROUND: Traditionally ICC had met every first and third Thursday of the month,
however due to time conflicts of last semester, meeting times were switched around. There are
many events that ICC as a unit can support, so in order to hit the ground running it might be
best to return to the traditional meeting times. However keeping in consideration that many
events will be held this semester, we should consider being flexible with switching the days
between Tuesday and Thursday.
RECOMMENDED ACTION: That the the ICC approve the official meeting times to be the
first and third Tuesday or Thursday of every month.
Moved by:
Disposition:
Seconded by:_______________________________________________
PASS
FAIL
POSTPONED
Other:________________________
ASSOCIATED STUDENTS OF CHABOT COLLEGE
Inter-Club Council Meeting
Tuesday, September 11, 2012
Agenda Item: 9.4
DISCUSSION/ ACTION
From:
ICC
Subject:
Approval to to partner with the ASCC in support through volunteering, an
Events table.
BACKGROUND:
Clubs are such a vital part of our campus and pull together the active
students that create a culture of community on our campus. Being that clubs naturally draw
out students willing to get involved in their school, many come to ICC for help in advocating
for events, programs exc. So it' only natural to come to ICC for man power, in order to support
an Events Table. An Events Table would be a table, in front of the Cafeteria, ( and possibly
other places), that would be a hub for important student resources, club meetings, and events.
RECOMMENDED ACTION: That the ICC partner and staff an Events Table.
Moved by:
Disposition:
Seconded by:_______________________________________________
PASS
FAIL
POSTPONED
Other:________________________
ASSOCIATED STUDENTS OF CHABOT COLLEGE
Inter-Club Council Meeting
Tuesday, September 11, 2012
Agenda Item: 9.5
From:
ICC
Subject:
"Ad Hoc" committee for Club Rush Day
DISCUSSION/ ACTION
BACKGROUND:
Every semester we have club rush day. The the best thing ICC can do
now is pick a date, and establish a committee that can work out the logistics in time for that
date.
RECOMMENDED ACTION: That the ICC staff an "ad hoc" committee for Club Rush day,
and pick a date and time.
Moved by:
Disposition:
Seconded by:_______________________________________________
PASS
FAIL
POSTPONED
Other:________________________