CHABOT COLLEGE ACADEMIC/FACULTY SENATE
R e g u l a r Meeting
Board Room, Building 200
Thursday, October 11, 2007 – 2:15 p.m. to 4:30 p.m.
A P P R O V E D M I N UT E S
Submitted by Dara Greene and Ming Ho
Senators
Applied Technology & Business — Michael Absher
Arts & Humanities — Bill Johnson
Counseling — Rachel Aziminia & Dara Greene
Health, Physical Education, & Athletics — Nancy Cowan
Language Arts — Susan Gill & Francisco Zermeño
Library — Jim Matthews
Science & Mathematics — Dave Fouquet & Ming Ho
Social Sciences — Michael Thompson & Susan Tong
Part-time Faculty — Anne Brichacek
Ex-Officios
ASCC — Jove Meyer, Vice President
CLPFA — Shari Jacobsen, Membership Coordinator
Academic/Faculty Senate Immediate Past President — Chad Mark Glen
Guests
Ron Taylor, Vice President of Academic Services
Christina Ruggiero and Yvonne Wu-Craig, Co-chairs of IPBC
Presiding Officer
President Diane Zuliani
ITEM
1.0 GENERAL FUNCTIONS
1.1 Call to Order: President Zuliani called the meeting to order at 2:25 p.m.
1.2 Approval of the Minutes: M/S/C (Brichacek/Ho) that the minutes of September 27, 2007, as
amended, be approved.
2.0
REPORTS
2.1 Senate President: President Zuliani’s prepared statement is below:
Board Workshop: Board passed “adoption budget” for fiscal year July 1, 2007, ending June
30, 2008 approving $43,472,510 for Chabot.
District Curriculum Council: The terms occupational education and vocational education are
being dropped in favor of “career technical education.” This field is burgeoning, and responding
to market demands by creating innovative new programs like the Concrete Management
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Program at Chico State, Ranch Management at Texas A&M, Viticulture at UC Davis and now
LPC. One thing Senate needs to remain vigilant about, however, is that any apprenticeship
classes, work experience programs, or internships offered need to go through the same
curriculum approval process as any other classes taught. Somehow an idea was offered at LPC
that all apprenticeship courses are automatically CSU transferable. Not true.
Curriculum software was discussed, with an LPC faculty rep saying that Miramar and San
Joaquin Delta both use the product CurricuNet and have had serious technical problems. The
Los Rios District, on the other hand, has designed its own curriculum software, which they give
to any college for free, but it doesn’t come with any tech support at all. DCC agreed to send
Curriculum Chairs, IT reps, and articulation officers to user group demos (as opposed to vendor
demos) of CurricuNet and other products.
First Meeting of the Presidential Search Committee: District-hired search consultant Pam
Fisher stated up front that she was aware, from talking to Joel, that we had had little to no
opportunity to shape the position announcement, and that we were feeling burned by that. She
said she has no answer for why the District chose to do it that way. As I promised, I hit hard on
the issue of “earned doctorate,” and while she said that that means basically Ph.D, Ed.D., and
J.D., she did say, after I pushed on it, that if, for example someone who is ABD looks great and
we want to lobby for the person, that is our prerogative. She didn’t seem to want to go for
multiple MAs.
Apparently Joel had intended for us to keep the names of committee members confidential.
Unfortunately he forgot to tell us that. He was given this advice by Charlotte Lofft and possibly
others. Apparently, there have been problems on campuses, including here, where internal
candidates were put in awkward positions because their colleagues were privy to their personal
information, and also that committee members, once they are identified, were hassled for
information and persuaded to vote certain ways. None of us knew Joel wanted to keep the
names confidential, so I named the folks representing Senate here and in my division, and
others named other reps, so we all decided that at this point all names need to be in the open.
As a result, in the recent “search committee progress report” email we recently received, all the
committee members’ names were published.
From this point forward all internal matters of the presidential search committee are
completely confidential.
College Council: Security officers gave a summary report of a recent fire drill they conducted,
and they remarked that the coverings on our office windows prevented them from conducting an
efficient building evacuation. So once again we are being asked to remove these coverings.
The request is actually coming from two sources apparently; not just Campus Safety but also
OSHA, which cited us recently for having paper in our windows, and also for having stuff on our
office heaters. I am a firm believer in the need for faculty privacy. I want us to come up with a
creative solution to this problem once and for all.
Security Report: As you requested, I contacted MacGreagor Wright and Dr. Carlson to
discuss the carjacking incident that took place on Monday 9/24, and, more importantly, the
subsequent handling of the incident. According to Mac, the incident itself was not part of a
pattern, and was not preventable. The real problem was the issue of timely notification, and the
nature of the notice we received when we were notified.
Here is Mac’s description of the events: Monday, September 24, at 8:45 a.m., a male student
was robbed at gun point in student parking Lot G. Victim called 911 on his cell phone, call was
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routed to Hayward P.D. When Hayward P.D. dispatch gets any calls regarding incidents at
Chabot, a screen instructs them to contact Chabot Security. They did not.
Sometime around 10:15 or 10:30, a Chabot Security Officer sees Hayward Police in G,
taking a statement from the victim, and learns about the incident. Officer does not immediately
notify Mac, probably because Mac was on a personal leave day, and also possibly because,
based on the report from the Hayward P.D. officer, the gunmen were heading south on
Hesperian, away from campus, probably onto Jackson/92 Fwy. The officer calls Mac at 10:45,
and at that time Mac was on his way to campus to pick up his daughter, a Chabot student. Mac
gets the details from his officer, goes personally to speak with his staff, goes personally to speak
with Farhad, then contacts Hayward Police Department for further details, and to ask for a copy
of the incident report. He is unable to speak to the Shift Sergeant because Hayward PD has
received a call regarding a gunman at Hayward High School. Mac gives instructions to
dispatcher Sarah Black to distribute the incident report when it does come in. He leaves campus
to continue personal day activities. The police report is sent at 2:58, and Sarah distributes it
campus wide. Unfortunately it is written in “police-ese,” and Mac says it was his mistake not
instructing Sarah to translate it into regular English before distributing it. It is questionable if
Sarah could have done this and gotten the report out at all, since her shift ends at 3:00.
The incident, Mac says was handled in a flawed way. As a result of the fact that notification
did not go out in a timely fashion or in a clear fashion, the Security Department is developing two
things, a new procedure for timely notification, which will become part of the standard operating
procedures, and an emergency notification template for security staff to use for all safety
bulletins, which will ensure that communications come in English, not police-ese.
Dr. Carlson addressed the issue at College Council, saying he believes Mac has taken
responsibility for any mistakes made and is working to correct them.
Chalkboard/Whiteboard Update: I have an email from Doug Horner saying “if a mix of
boards in the desired solution in 300/500 please give me a list showing which type of board goes
in which space. We have to hurry.” I had thought 300 was entirely chalk. 500 I believe is to be
a mix, and solutions suggested have been upstairs one type, downstairs another type, or twothirds chalk, one-third white. Michael, Susan and Susan, please confer with your colleagues and
let me know as soon as possible.
Lab Coverage Update: I contacted all the deans but the only lab I got any real data on so far
was 2207, former HIT lab, but currently ceded to Geography during remodel. I learned 3112 is
overseen by Connie Gerton, and currently ceded to English Learning Skills during remodel, but
still being shared with Nursing students when English students are not using it.
[End of prepared statement.]
Regarding the presidential search, Senator Absher asked if HR screen candidates.
Immediate Past President Glen believes that HR does not, so that they are not liable for
mistakes. Glen suggested that ABD candidates should have a target date for completion.
Regarding College Council meeting on the fire drill, Senator Gill wondered if the office door
window can be covered only three-fourths of the way so that firefighters can look in during an
emergency. Senator Ho suggested using a clear sheet protector to cover the windows and
inserting a piece of paper into the sheet protector when privacy is desired. Senator Absher
reminded the Senate that any covering is a violation of fire code. President Zuliani will express
Senate’s understanding of the gravity of the issue to those concerned.
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IP President Glen asked if there was a discrepancy between what Dr. Carlson said and what
Mr. Wright said about the distribution of security report. President Zuliani responded that there
appears to be, but she would go with Mr. Wright’s version.
Regarding chalkboards/whiteboards, Senator Fouquet stated that in case of a split, choosing
one type of board over another in a smart classroom may be limiting the options. He asked at
Facilities Committee meeting if the floor plans in renovated buildings will change? He also asked
if a small number of rooms in a building could have the other type of board to provide flexibility,
and the committee concurred. Buildings 800 and 900 are scheduled to be all whiteboards while
Building 300 will be chalk. IP President Glen asked if boards could be raising boards, of which
chalkboard and whiteboards can coexist. Fouquet said it depends on how one teaches.
Everyone has different ideal scenarios for chalk vs white. Senator Gill wanted to know if smart
classrooms preclude the installation of chalkboards, and the answer is NO. Fouquet relayed
that in the Math Subdivision, scheduling classrooms takes into instructor’s preference for the
type of board. Senator Absher suggested that this discussion is really for the future, 5-10 years
later; during construction, room availability is tight, and we really don’t have the rooms to
accommodate preferences except for health reasons.
2.2 ASCC: Jove Meyer reported that, some time ago, ASCC raised prices of books by 3% and have
been using the extra money to give book scholarships. Recently, Dr. Carlson came to an ASCC
meeting and unilaterally gave the ASCC two options for the money: Give it all out in book
scholarships or reduce the price of books by 3%. [Clarification question for Jove: What’s Dr.
Carlson’s motivation for this?] Dr. Carlson’s attitude was not kind—he was sharp and told the
ASCC Senators to shape up and start to listen to him. Dr. Carlson did not show respect for
ASCC and even shook his fingers twice at ASCC’s faculty advisor during this exchange, which.
Meyer found unpleasant. ASCC have decided to spend this money for co-curricular activities
and book scholarships. Nina Kiger researched past practices and saw that past money earned
that wasn’t used for book scholarships has not been given to ASCC. The ASCC now wonders
what the college administration has done with that $150K.
Two student executives have stepped down, leaving a total of 10 Senators for 2007-2008
academic year. Nonetheless, this is still more student participation than previous year. The
Student Trustee election was postponed, but it will happen soon with 3 candidates.
On behalf of ASCC, Meyer apologizes for the unannounced cancellation of the financial aid
presentation. The presenters failed to show, including the student who was organizing the event.
Nina Kiger wasn’t aware that the event was cancelled until a disgruntled teacher, who took her
class to the nonexistent event, called her. Perhaps the event will be rescheduled. Senator
Johnson said that Linzmeyer in Financial Aid Office is organizing some debt relief
presentations. He also raised the issue that the free books given to students are sold at the end
of the semester by the beneficiaries of the program, who then keeps the cash. This seems like
money wasted. Johnson reported that the bookstore would like to develop a book loan program
that would reduce book cost to students, and he felt that Kathleen Kaser from the bookstore is a
bit upset that ASCC is not more supportive of the idea. There seems to be a miscommunication
about the extra 3% funds that haven’t been used yet. Meyer clarified that the ASCC does
support the idea but feels they first need to understand the funding support for the program.
ASCC asked Dr. Carlson for a record of the accounting of the 3%-fund before making a
decisions about the book load program, and the response from President Carlson was that “he is
the record,” according to Meyer. Without clear accounting from the administration on how a book
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loan program can be supported, ASCC has decided that they money will be given to book
scholarship program, from which 150 students will benefit.
2.3 CLPFA: Senator Fouquet raised that issue that a new provision in the prescription coverage by
BlueCross is not being honored. Prescription can only be filled for 30 days at a time when done
at the pharmacy, and a co-pay is assess every time. With the negotiated mail order provision,
BlueCross supposed to fill the prescription for 90 days for only one co-pay, but it apparently is
not being honored. CLPFA is working with HR Benefits to enforce this provision, in which the copay is $5 for generic and $15 for brand. President Zuliani found the mail order system online is
very cumbersome to use.
Senator Fouquet reported that, at a Facilities Committee meeting, Dr. Carlson mentioned
that Buildings 1700-1800 have been moved out of Measure B to the top of the list of state
funding budgets. Dr. Carlson revealed that the state matches the amount the District invests, but
the District hasn’t budgeted the amount for which it is responsible under the matching grant.
Buildings 1700 and 1800 are affected by this lack of planning. Questions were raised whether
this information was known before Convocation and why wasn’t it presented earlier. President
Zuliani suggested asking Carlson for clarification on this issue. Senator Absher hypothesized
that the disconnect in communication has to do with the current district budget process.
2.4 Senators
Senator Absher reported that the Budget Committee is moving towards a compliance of
Chabot account codes with state codes. A tentative budget is under review, but Absher is not
comfortable with it because he is not able to get the information he needs from the District.
Absher doesn’t feel he know what’s happening, and he is the co-chair of the Budget Committee.
He feels that there is a lack of transparency and that the District is not supporting the
committee’s work.
Senator Gill wishes the Senate to respond to the recent fury over e-mail on various topics.
She will draft a letter promoting civility on campus and distribute for comments.
IP President Glen wished to clarify that he sent out the e-mail regarding faculty participation
in the accreditation process on behalf of the Accreditation Committee.
2.5 Public Comments
Diane Zuliani’s prepared statement follows:
I am speaking not as the President of the Faculty Senate, or even as a Senator, but as a
faculty member with serious concerns about the two power plants slated to be built in our
neighborhood, and in particular, concerns about the impression in the Hayward community that
our college seems to endorse the plants. I spoke with Hayward Mayor Mike Sweeney, a
member of the Chabot Foundation, about how the community is interpreting Chabot’s position
on these plants. He told me that the way he understands it is that, if Chabot has any opinion at
all, it endorses the plants. This is because the College has been completely silent on the
matter—knowing almost nothing of the proposals—while members of the Chabot Foundation,
some of whom know a great deal about these plants, have spoken to the press endorsing the
Eastshore Energy Center. The Vice Chair of the Chabot Foundation, Gordon Galvan, who
works for the Texas-based Tierra Energy Center as the project’s chief representative, and
Foundation CEO Heidi Finberg have both spoken to the press in support of the Eastshore
Energy Center. I attended a Foundation meeting this past week to express my concerns about
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what I perceive as a situation in which, because of the College’s silence on the matter, it
appears to some that the Foundation is speaking for the College.
I am distributing a map, created by a senior scientist at the CEC, showing that Chabot
College is will be the maximally impacted receptor (receiver) center of the pollutants and
particulates off-gassed by these two plants. There certainly is much more research to be done,
but on the face of it this seems like a terrible thing to do to our faculty, staff and students. The
fact that our college President, Dr. Carlson, has known of the plan to build a power plant in our
neighborhood for at least nine months, but said nothing of this matter to the college community,
seems an abrogation of his commitment to protect the college, and has caused us, the faculty
and staff, to abrogate our basic mission of educating our students to become citizenry.
Unfortunately, the College is now waking up to these power plants only to realize that it is too
late to join the public debate.
[End of prepared statement.]
3.0
ACTION ITEMS
3.1 None.
4.0
DISCUSSION ITEMS
4.1 Cameras in Labs; Banner Chart of Accounts: Tabled as Farhad Javaheripour cannot attend
this meeting.
4.2 New IPBC Planning Timeline
IPBC Co-Chairs Ruggiero and Wu-Craig gave Senators a handout of a planning timeline
from Fall 2006 to Spring 2011. The big news on chart is that new unit plans will be completed
every 2 years in the spring semester. The unit plans done in Spring 2007 will cover 2 years. In
Spring 2008, one would update and revise the unit plan. IPBC wanted to incorporate people’s
concerns that every part of the plan doesn’t need to be updated annually, hence the 2 year cycle
for new unit plans. Spring was chosen because of the work load concerns in the Fall semester.
If done in spring, then processes can feed into other campus processes the following Fall.
There will be division area overviews. At each level, there is an evaluative summary. Division
area heads would complete the overviews of division priorities. This would feed into strategic
plan and larger processes. Ideally this would be a collaborative process between each division
and its dean.
Backside of the handout includes explanatory notes. IPBC is aware of the criticism of the
lack of transparency of use of plans, so the handout was created to help clarify. There was an
error on the handout regarding the due date for Classified Staff Requests, which should be
ongoing instead of the stated March 1, 2008. The approximate due date for unit plans will be the
Friday of the 8th week of the Spring semester. IP President Glen asked about arrow on chart
leading to Budget Committee from the unit plans. The answer was that a big part of unit planning
is resource allocation, which is why the arrow is leading to Budget Committee. Senator Gill asks
how a practical utilization will take place of this unit plan. IPBC would use them to feed into
planning process. They are also important for reference purposes and transparency. The info in
unit plan is used at various committees. Glen asked if a standardized form will be used. The
answer is yes, because then we will all be on the same page. IPBC is tweaking the forms to
make it clearer and to demonstrate that this work is valuable. Senator Ho remarked that since
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the Budget Committee plans for the following year using the unit plan from previous spring,
planning essential is for two years later. IPBC affirmed that, indicating that the idea is to get
people to start thinking more long term.
Senator Absher asked, what is the next step? IPBC responded that they are going to
College Council for final approval. Senate would like to have time to digest this info and bring it
back to the divisions before it goes to College Council. Senate will report back to IPBC on the
November 8, 2007. IPBC will forward handout to President Zuliani so divisions can have it.
Senator Fouquet posed the question, when was there ever a time that something positive
happened as a result of completing unit plans? The response from IPBC was that they hope to
make the effort more collaborative within the division, so information is distributed with greater
clarity. Wu-Craig added that the grants office gets Part 6 of the unit plan, and they try to contact
all divisions whenever grants are possible. Senator Ho pointed out that the strategic plan is a 3year cycle and the division plan is a 2-year cycle. IPBC responded that this process is being
revisited but that the approach has been to start with lowest level and get that straightened out
and move through the other levels as time passes.
5.0
REPORTS II
5.1 Senate Committees: No report.
6.0 GOOD OF THE ORDER
6.1 Future Agenda items
6.1.1 Cameras in Labs; Banner Chart of Accounts — Farhad Javaheripour
6.1.2 Title V Curriculum Updates & AS Degree Report — Nolly Ruiz
6.1.3 New Directions for IPBC — Christina Ruggiero and Yvonne Wu-Craig
6.1.4 The “Greening” of Chabot — Francisco Zermeño
6.1.5 Textbook Expense — Kathleen Kaser
6.2 Adjournment at 4:30 PM. Next Meeting: October 25, 2007
6.3 Fall Meetings: 2nd & 4th Thursdays.
November 8 & 15*, December 6* & 20*.
(*Special Meetings not on 2nd or 4th Thursday)
DG/MLH/DZ
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