Chabot College Classified Senate
Minutes
2011-12
2010-11
Classified Senate
Governing Council
EXECUTIVE BOARD
Yvonne
Gordon
Wu
Watt
Craig
President
Chabot
Computer
Support
Grant
Development
Yvonne
Wu-Craig
Gordon
Watt
Vice President
Grant
Development
Computer
Support
Isabel Braunstein
Ginger
Ripplinger
Secretary
Media
Social Services
Science
Rosie Mogle
Treasurer
Administrative Services
Kari McAllister
ADVISOR - SEIU
Immediate Past
President
Celia
Barberena
Performing
Arts
Center
Chabot
College
President
Catherine Powell
A DSchool
V I S OofRthe
- Arts
SEIU
Catherine Powell
SENA
O RArts
S
School
ofTthe
ACADEMIC SERVICES
S E N AGentiluomo
TORS
Catherine
Health & Natural Sciences
ACADEMIC SERVICES
Debra Kling
Catherine
Gentiluomo
Language Arts
Health & Natural Sciences
Cheryl Sannebeck
Debra Kling
Social Sciences
Language Arts
Bella Witt
Cheryl Sannebeck
President’s Office
Social Sciences
ADMINISTRATIVE
Bella Witt
SERVICES
President’s Office
Moore
ANate
DMINISTRATIVE
Campus Safety
SERVICES
Tatiana Diaz
Nate
Moore
Mail Room
Campus Safety
Gregory Correa
Tatiana Diaz
Maintenance & Operations
Mail Room
Vacant
Shirley
Dazhan
open
Campus Safety
STUDENT SERVICES
Gregory Correa
Vacant
Maintenance
& Operations
open
STUDENT
SERVICES
Stacy Moore
Trisha
Avila
Counseling
Financial Aid
Sylvia Ramirez
StacyEOPS
Moore
Counseling
Karen Metcalf
Sylvia
Ramirez
Counseling
Friday, October 21, 2011,
12:00 PM – 2:00 PM
Room 455
Welcome/Call to Order
Meeting Called to order 12:10
Present: Yvonne Wu Craig, Debra Kling, Chasity Whiteside, Lisa Carlson,
Gordon Watt, David Rigunay – ASCC representative, Bella Witt, Rachel
Ugale (guest), Catherine Powell, K. Metcalf, Nate Moore, Catherine
Gentiluomo, Cheryl Sannebeck
Approval of Minutes
The September 16, 2011 minutes were approved via email vote.
President’s Report
Yvonne Wu Craig reported that the Chancellor’s Council is looking over
faculty hiring procedures. Most criteria will remain the same. They are
currently working on language to enable sending only one faculty
forward to second level interview.
The District Budget Study Group went over redistricting for trustee
service areas reflecting the 2010 census. Population shifts make some
districts too small. They are in the process of adjusting trustee service
areas accordingly. This will go into affect during the next election.
The Bookstore Committee approved award of contract to Follett for the
future operation of the Bookstore. The current staff will be kept. The
transition may take up to six weeks to complete. As part of the contract,
Follett is renting the space. At this time there are no details on how the
transition process will be integrated. Follett currently has the contract
for UC Berkeley. The RFP requested 400 thousand per year in income for
the college from annual sales.
It was suggested that Rita Brown and/or Sujoy Sarkar be invited to the
next senate meeting to give details on transition expectations for the
bookstore.
EOPS
Judy Wright
R EAdmissions
P R E S E N&T A
TIVES
Records
Katrin Field
R E P R Assessment
ESENTATIVES
Chasity Whiteside
Katrin Field
Math & Science
Assessment
Lisa Carlsen
Rajinder
Samra
Learning Research
Skills
Institutional
ChristieWhiteside
Verarde
Chasity
Early
Childhood
Language
Arts
ASCC
Karen Metcalf
David Rigunay-Senator
Language Arts
Sara Thompson did a presentation on the Student Task Force Study
Report. It is important that everyone take a look at it to see if classified
workload will be affected.
Vice President’s Report
Web page has been updated. Judy Wright will be replacing Trisha Avila
as senator.
Secretary/Treasurer’s Report
Rosie Mogle sent in written report. She has contacted Erna De Nu at the
district foundation. She recommended that we leave the funds at
Chabot in a co-curricular account as she was unable to determine Erna
De Nu’s accounting system. Chabot President, Celia Barberena, gave the
Senate a line item budget of $1,000 for operations.
The District Foundation has money to reimburse college employees for
college classes.
MOTION
Motion by Debra Kling to approve moving Classified Senate funds to a
Co-Curricular account
Seconded by Gordon Watt
Motion Passed
ACTION: The senate needs to set the budget after it has been loaded before
it can be spent. A Line item for travel is needed.
SEIU Report
Chabot SEIU met on Monday for negotiations. There’s a tentative
agreement with faculty. The next meeting will be on October 31st.
Committee Reports:
Academic Policy Council
No Report at this time
ASCC
David Rigunay reported that ASCC will be putting on several Halloween
events. They are holding a Costume contest and pumpkin carving
contest in the cafeteria. Twelve ASCC representatives will attend the
State SSCC in November.
Basic Skills Committee – Vacant
College Budget Committee – Kari McAllister, Rosie Mogle
No Report
College Council- Yvonne Wu Craig, Cheryl Sannebeck, Gordon Watt
Next meeting November 15th 1-2 PM
Committee On Online Learning
K. Metcalf presented the COOL Committee Minutes
There is now an app on smart phones to access Black board. There is a
map on the Computer support website of all the WiFi hotspots.
District Budget Study Group – Yvonne Wu Craig
See President’s report
Facilities – Gordon Watt & Nate Moore
The remodel of building 1800 is starting. Building 1400 is six months
behind. Construction is affecting parking lot E, students are not happy
about it. A minor remodel of 3400 is being put together. Building 300’s
finishing touches for ITS are under way. The building will be ready for
classes in January. Building 4000 will have an open house on
Homecoming Day. The fitness center is upstairs and the strength center
is downstairs. Physical education buildings 26, 27, 28, 2900 will all
getting shots at remodeling.
Construction on the 4-way stop light at the G Lot /Hesperian entrance
will start 9 AM Monday. Construction Should take 1-2 weeks to finish.
Health & SafetyNo report at this time
Planning Review & Budget Committee
The committee went over recommendations for the CEMC and College
Budget Committee. Criteria was discussed on the approach future
course cuts. The language was very broad. Consideration was giving to
maintain development of whole person and the breadth of courses in
case of program discontinuance.
The Budget Committee is looking at their charge/mission.
A discussion was held on FTEF regarding the dollar amount for reassign
time. George Railey put out a draft spread sheet on how much the
college is spending on reassign time. Both general fund and soft money
were taken in to account. We are currently spending $430 thousand in
general funds per year on reassign time. The college is only funding
contractually obligated positions. An additional $200 thousand is spent
in soft money. George will come back with revised spreadsheet at the
next meeting.
Staff Development
Everyone is asked to do the online survey for Flex Day
Technology Committee
Zarir Marawala has volunteered to Chair a restructured Technology
Committee. The next meeting is Thursday, October 25th, at noon in room
3903. The committee will focus on their mission.
Discussion Items
Homecoming
Catherine Gentiluomo reported that Homecoming will be Saturday,
October 24th. There will be a 3 mile run/walk at 9 AM. Everyone is
requested to wear their 50th anniversary shirts. Booths from all
departments will be represented from 12-4:00 PM. The football game
starts at 6 PM. Chabot will be playing against Modesto. There is a $5
charge to get in the fitness center opens at noon. Booths will be located
behind the Fitness center. Raiders Tickets will be raffled off by the
nursing department. Raffle drawing will be on October 31st. The grand
prize includes a Raider helmet, after game party as well as permission to
go onto the field before the game to meet players. Raffle tickets are $10
for a prize that is a $225 VALUE
Veterans Day Celebration
The Career Center has agreed to participate 12 to 1:00 PM in the Event
Center. Iraqi War vet, Woody Spears Stepson, will be there. His father
was a Tuskegee airman. The event will be November 8th in event center.
Mary Lou Cisneros was working for US Veteran’s Center for many years.
The event will commemorate US soldiers and the civilians that help out.
Tod Stefens from Veterans First will be there.
Fundraising Coordinator Report
Lisa Carlson initiated a discussion on Raffle gift baskets. Consensus was
that there will be one raffle for before Thanksgiving and one for
Christmas. Lisa presented a sign-up sheet for the tasks and additional
ideas.
It was suggested that she ask Safeway to donate a coupon for a Turkey
dinner. It was suggested that a 50-50 drawing be held sometime this fall.
Consensus of the committee was that the 50-50 drawing with the turkey
coupon be held before Thanksgiving and a basket drawing will be held
for Christmas. It was agreed that the next meeting the committee will
talk about themes for Holiday Basket. Some donations should come
from senate. A dunking booth will be held in spring in conjunction with
the ASCC’s DeStress week during finals.
ACTION:
David Rigunay will bring the idea of having the dunking booth to ASCC.
Classified Exchange Program
Yvonne Wu Craig worked with Todd Steffan, LPC Classified Senate
President, on guidelines for the Classified Exchange Program. This is not
cross training, it is an exchange with someone in related job duties
ACTION: Yvonne will email draft to Senate
Educational Master Plan
Celia Barberena sent the Educational Master Plan by email. She is taking
hard copy edits. The feedback deadline is December 2nd. The plan will
be on the agenda for next meeting.
ACTION: Yvonne will email Master Plan to members. She will pull out
important pages for staff to look at.
Classified Hiring Procedures (Catherine P)
There have been questions about the Administrator Evaluation Survey.
Yvonne and Catherine ask for clarification on protection of anonymity on
the survey. Some people may be afraid of repercussions from responses
to the survey. It was suggested that Human Resources could eliminate
information that is identifiable. Human Resources may need certain
information for identification but should not pass it on to the
administrator.
ACTION:
Yvonne Wu Craig will bring up the Senates concerns at the next
Chancellors council. The question of “right of refusal” and anonymity will
be asked at both Chancellors Council and Wyman Fong in Human
Resources.
The final draft of classified hiring procedures is being completed. The
draft will be taken to Classified Senate for feedback after it is approved.
The practice has been that when the hiring manager puts together a
hiring committee, they first put names forward to Senate and SEIU
chairs for approval. State Law, pg 9 Sec 6A, classified employees. State
law gives Classified Senate & Union the right to appoint members to
hiring committees. There is no State mandated classified on faculty
hiring committees but faculty are required to be on classified hiring
committees. Chabot is not mandated to have a faculty on hiring
committees but can, if appropriate. Currently there is only one faculty
and two classified on classified hiring committee. Human Resources has
been working on the draft for 8 years. Faculty have four representatives
on faculty hiring committees. Consensus of the Senate is that they want
more classified representatives on hiring committees.
ITEM TABLED FOR THE NEXT MEETING
ACTION: Send Yvonne Wu Craig thoughts on Classified hiring process.
Student Success Task Force Draft Recommendations
Yvonne Wu Craig presented on Student Success Task Force Draft
Recommendations. The legislature has already approved some of the
recommendations.
Discussion on Draft:
Sections 1 & 2 – Get sense of what senate wants to send as input. Would
still need assessment coordinator but doesn’t affect classified.
Section 2.2, requires all incoming students participate in mandatory
orientation and assessment. This will be a huge workload increase. The
State recognizes this will cost more money. The college may need to hire
more people to help with orientation. Pat Shannon needs comments
back by Oct 25th
Section 2.3 Classified are the ones that design & implement new
technology. Waitlist is an example. Classified have to train people to use
it.
Sections 3.1&2 affect Financial aid staff will have to track more people.
Financial aid needs to track 14,000 students. IT and A & R people will be
affected by the added workload as well. Staff will need training for track
time.
Sections 4.1 – Any courses that students take have to be on their
student education plan, towards making college progress or the college
will charge the student for the extra cost. The college will only get
apportionment for classes that go towards college progress. This will
disallow personal enrichment classes. The college is thinking about
eliminating non-credit classes. Some classes may be converted to fee
based classes. This drastically changes the mission of the college. These
recommendations are coming out of the budget situation. The thought
is that the college can’t be everything to everyone. Colleges must see
what their bottom line is. We have to change the way we do business.
Section 6 concerns staff development – Mandates that Staff
Development be around certain topics. Colleges aren’t mandated to
provide flex days to classified staff. This may mean more flex days for
faculty.
Section 8 - will affect Special Programs. EOPS would still exist.
ACTION: Email Yvonne with your suggestions/input on Task Force
Health and Safety Awareness
Nate Moore reported on Emergency Awareness. Not enough people
have signed up for Alert-U. Some people did not get the alert for the
evacuation drill. Some faculty do not allow cell phones in class so
students would not get the alert. There were complaints on the volume
of the fire alarm. Building 700 echoes the alarm. Fred Ramos is going to
check volume levels. There may not be anything that can do about it.
There is a minimum level that alarms have to be set. Alarms have to be
set within a certain db level. The college fire evacuation took 10 minutes
total. This is better than a lot of schools in the area. Security will want to
do table top training and bring in FEMA truck. Security may do a
presentation on the next Flex Day and Convocation Day.
It was suggested that In G lot needs to have the side walk sixed so
students will fit into parking lot. We need more faculty to get involved in
case of the absence of the assigned building monitor.
For the Good of the Order
Adjournment
Motion to adjourn by Nate Moore
Seconded by Debra Kling
Approved
Meeting adjourned at 2:39 PM
Upcoming Meeting Dates:
December 16, January 20, February 17, March 16, April 20, May 18,
June 15
Meetings are located in room 455 in the I.O.B.
Respectfully Submitted by,
Ginger Ripplinger
October 24, 2011