WSSSC 2012 Fall Meeting
October 11 & 12, 2012
Whatcom Community College
SBCTC Report provided by Jan Yoshiwara.
Budget request and outlook. 7000 FTE focused high demand areas. First - funded enrollment growth,
not specified, but include IBEST, technical areas. Second part is in Student Achievement so that it can be
funded. Third part is e-Learning funding, building open source and professional development and
includes the consolidated library system. Compensation catch up, keep up, along with part-time to fulltime faculty. Jan asked the group about enrollment and what are the trends at our colleges. Discussion
about strategic enrollment tools, access to the SQL server for better IR data, odd shifts. Labor shortage
impacting some. Record international for some schools, but down domestic. Online students increased,
traditional students declined. 23% cuts have meant cutting instruction options, which means less access
of classes at times when students might need them due to students working part-time and needing
courses at certain times.
Maintenance level funding. Not looking positive. That combined with McCleary decision on funding of
K-12, means 2 billion short possibly. Restoration of the 3% cut has been negotiated for classified and
now working on health insurance.
Student Achievement Review. The review group has been meeting about the change of metrics and is
moving towards measures for progression and retention. Topics of the review included:
Student Achievement Review. The review group has been meeting about the change of metrics and is
moving towards measures for progression and retention. Topics of the review included:
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Extra points for students who are retained.
Changes to developmental ed metrics around acceleration models.
Multiple points when students complete the highest level and gatekeeper courses in math and
English.
Added a measure for 45 credits in a degree program.
Now the funding part is being discussed – group is leaning towards a combination of points per student
with some emphasis on completion. Current system was set up under the assumption of new money,
which has not occurred. So, money is taken off the top and returned to the colleges, without new
money. SAI Review group has identified five groups of students that were discussed regarding who
counts for SAI points: non-state, non Running Start with intent codes of F, G, M or B; Corrections;
Running Start; International; and state-funded. Goes back to how to fairly assess and determine
regarding funding, differences in colleges regarding contracted groups.
Question regarding the final decisions of the group and next steps. The plan is to take a completed
proposal to the Nov. 8 and 9 WACTC meeting, SBCTC Board in December meeting so that it is done
before the Leg Session to be able to focus on the funding of SAI, not the awarding of points. Issue of
reallocation of $$$ vs. new funding based on performance is a challenge. Larger discussion is how to do
performance funding.
WACTC issues that WSSSC should know. Presidents are discussing competency based degrees. 21
presidents would be willing to pool funds to figure out competency based and credit for prior learning.
At next meeting, WGU administrators will be presenting to WACTC regarding how WGU does
competency-based assessment.
Student Achievement Council. This is the replacement for the HEC Board which was disbanded July 1.
5 citizen members and 4 agency members. First meeting was this week. Brian Baird has been elected
the chair. Approved a contract for a search firm to move forward with the search for a new executive
director. By Legislation, they are required to turn a strategic plan by Dec. 1 which seems unlikely to be
completed. Marty Brown is the SBCTC representative on this council. Rachelle Sharp and staff are a
part of this Council and are moving forward with reviews of SNG and the GET programs. Membership
and activities can be viewed online at www.wsac.wa.gov
Council still has the authority to authorize out of state providers. Criteria have nothing to do with
quality or if they offer programs that are repetitive of current state offerings. Now, approval of
Baccalaureate program offerings by SBCTC colleges just goes through SBCTC board and not Student
Achievement Council.
Staff changes at state board. Marty Brown is new Executive Director. He is on a tour of all of the
colleges and WSSSC can help by sharing information about student intentions, enrollment issues,
structures of the colleges and what is working.
Student Services Policy Associate position is in interview stage and finalist interviews will be in the next
week.
Attorney General Office, Dave Stolier, Senior AAG. Title IX Grievance Procedures (presentation
embedded below). Summary:
1. Must have a coordinator. Can also have a deputy coordinator.
2. Enact grievance procedures. Must cover student to students, staff, third parties.
3. Investigation. Prompt, thorough and impartial. Equal opportunity for both parties to review
statements. Should not hold off due to police investigation.
4. Interim measures. Classes, living situation, etc.
5. Resolution. Mitigation, prevention & remediation.
6. Hearing procedures. Preponderance of evidence standard should be used vs. clear and
convincing.
7. Written notice of outcome to both parties.
8. Equal rights to appeal.
9. Disclosure rules – balancing Title IX with FERPA.
We all should have a clear Title IX process and clear direction. Also should have it highlighted on the
website and prominent on the website.
1. Title IX coordinator
2. Title IX procedures – who, what, when, steps for handling, interim measures, etc.
The question was raised if we should attempt a model Title IX and how it works with a comprehensive
code of conduct that all colleges would adopt. WSSSC would like volunteers to work on a model code
for Title IX and best practices with HR and AG groups. Members interested should email Jack Huls.
Does it need to be WAC’d or can it be a policy or procedure that refers back to WAC conduct? Still
unclear and we have asked for further information regarding this from AG in a future meeting.
Updating Title IX Grievance
Procedures (in response to April,
2011 DCL)
Prepared for WSSC, October 11, 2012
Dave Stolier, Sr. AAG
WACTC Report, Eric Murray.
WACTC is following the Student Achievement discussion and interested in the best practices from
Student Achievement Initiatives. Discussion around how WSSSC can individually work with their
presidents to share what is being shared. Best Practices Exchange Summary does have shared best
practices.
Student Services Conferences for 2014
What venue should we do? Not sure if there is enough room at Wenatchee for break outs. Do we
anticipate that we would have similar attendance? Tacoma, Vancouver, SeaTac.
ctcLink Update – Janelle Runyon & Lisa Matye Edwards http://ctclink.sbctc.edu
Washington State Student Services Commission
October 11, 2012
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Creating a Culture of Evidence, Darby Kaikkonen Presentation embedded. Worksheet as Appendix A.
Data source used for the exercise is on SBCTC website.
Creating A Culture of Evidence: II
Connecting College Strategies for Student
Success with the Student Achievement
Framework
Prepared by Darby Kaikkonen for the WSSSC Fall Meeting
October 11, 2012
LGBTQ Task Force Report, Toni Castro, Rhonda Coats
Toni Castro reported on the progress and reported on a proposal from the task force. See related
attachment.
A motion was made by Rhonda Coates that WSSSC members each commit to institutionally funding of
$1500-$2000 to add the functionality of capturing demographic information regarding gender
orientation at the point of quarterly registration. Monies should be identified by Nov. 15, 2012. Motion
carries.
Other topics and resources:
HB 1079 Group forming state-wide. WSU has good resources on their Financial Aid Website –
www.finaid.wsu.edu/1079.html Frontline staff aren’t necessarily familiar with the law.
Best Practices Exchange is on Oct. 30. Teams are being organized by Instruction. Summary and Next
Steps from previous years.
WACTC Committee Reports
Ed Services – Jack Huls reported that most items discussed in Ed Services were discussed during the
WACTC liaison report given by Eric Murray.
Operating Budget: Deb Casey reported on the importance of sharing what we are doing regarding Best
Practices around Student Achievement Initiatives, etc. with your president so that they are aware in
WACTC. Communication protocol from the State Board to the President’s was discussed so that
President’s have information prior to trustees. Differential tuition discussion was put on hold.
Resource:
NWAAC Committee Report: George Smith shared that NWAAC is bringing back the poster with eligibility
requirements. Looking at what the NCAA eligibility changes might be and how NWAAC might follow, but
before that would occur, George would bring that information to WSSSC for input.
Technology Committee Report: Lisa Matye Edwards reported that the last Technology Committee dealt
with updates regarding ctcLink, next steps, and presentation of all Commission work plans. ITC is
working on their governance and structure and there is discussion about what will be core technologies
that all colleges would have and would be supported by SBCTC vs. at individual campus levels. Example
would be the LMS.
Hill Group Report – have also met with BAC, ITC and WACTC. Efficiency Steering Group will be meeting
and using the report for next steps. Report was emailed to WSSSC members. Draft report from
Efficiency Steering group will be available in late October for WACTC November meeting.
President Report: Jack Huls asked for members to fill liaison roles. Specifically, we need a WSSSC rep to
Articulation & Transfer Council. Lynn Lawrence from Lower Columbia and ARC will be attending Fall
meeting. Erin Blakely agreed to attend ATC also. Fall meeting is Renton, Winter is Green River and
Spring is Columbia Basin.
WSSSC will have a Student Code of Conduct sub-group that Deb Casey agreed to coordinate to look at a
model code of conduct that could be adapted to each campus. Dave Pelkey, Toni Castro and June
Stacey-Clemons will assist.
WSSSC needs representatives on BAS Program Review group – Trish Onion and Rosie RimandoChareunsap agreed to serve (one BAS and one non-BAS representative.)
Winter Meeting professional development will focus on change management with an outside speaker
coming in to present from 1 – 5 p.m. UPDATE: Presentation will be from 8:30 – 12:30 on the Thursday
of Winter Meeting.
Minutes will come out for Summer and Fall ASAP. Please send any changes prior to approval at our next
meeting to Lisa Matye Edwards, WSSSC secretary.
Council Liaison Reports
MSSDC Report was submitted in writing.
Career & Employment Services – Testing Directors wanting to become a separate out as a council.
WSSSC supports them as a professional group through CESC, but WSSSC is not adding additional
councils. Executive Board will look at where various professional
Data Governance Group – June Stacey-Clemons will stay on and Jack Huls will report this to SBCTC and
WSSSC supports ARC representative being on Data Governance and involve in the statewide discussion
on program coding (Research & Planning Commission president). Data Governance request will go to
Carmen McKenzie via WSSSC.
DSC - National AHEAD organization and documentation best practices. Scott Copeland is working with a
subgroup in preparation for the continued conversation regarding Legislator Shin’s proposals from last
year that are expected again this year.
Child Development Center – Early Achievement Alert study by U of W. Suggest that campus IRB
process’s be utilized.
Student Achievement Initiative Review group. Rhonda Coats and Bill Belden need direct feedback to
represent WSSSC at the meeting on Oct. 29. What groups make sense to include or exclude? We would
hope that the way the $$$ are skimmed should be the way that SAI funding will be reallocated.
Specifically, Running Start students. Really difficult given the unknowns regarding funding.
Meeting adjourned.
Achieving the Dream Data Tool Exercise
WSSSC- October 11, 2012
Use the Excel workbook to find the information for your college to answer the following
two questions:
Hints:
1. Find the sheet titled “Transfer and Workforce 1st YR”
2. Select your college and the academic preparation levels from the drop down lists
located at the top of the page
What were the college level points per student at the end of year 1 for students in
the 2010 cohort, both with academic preparation attempting one level below
college level and for students starting more than one level below?
Cohort Year 2010
Academic PreparationAttempted One Level Below
College Level
Academic PreparationAttempted More than One Level
Below College Level
College Level Points
Per Student by End
of 1st YR
Hints:
1. Find the sheet titled “Transfer and Workforce 1st YR”
2. Select your college, cohort year 2010, and the academic preparation levels from
the drop down lists located in the middle of the page
What percent of the 2010 cohort students’ highest momentum by the end of year
1 was the quantitative point, for both students with academic preparation
attempting one level below college level and for students more than one level
below?
Cohort Year 2010
Highest MomentumQuant Point
Academic PreparationAttempted One Level Below
College Level
Academic PreparationAttempted More than One
Level Below College Level