Web Registration Student Information Screen
(SM4013)
Previously the Touchtone Registration Student Information Screen
Description
Use the Web Registration Student Information Screen to identify what data is collected through web registration. During
web registration, students can be prompted to enter responses to biographic data questions prior to registering for
classes.
Data that can be collected through web registration:
Stu Plan Work
Stu Purp Attnd
Stu Plan Attnd
Stu Work Attnd
Stu Prior Educ
Stu Fam Stat
Hndcp Stat
Sex
Sex Or
Gen ID
Student plans for work
Student purpose for attending
Student planned length of attendance
Student work status while attending
Student prior level of education
Student family status
Handicap status
Sex Orientation
Gender Identity
The bottom half of the screen lists data under the heading, “Elements Edited through Web”. These elements were
edited only through Touchtone registration (no longer used) and do not affect web registration. However, these
elements can be edited when running any of the SG045R job groups. Students missing any of the elements identified on
this page or entered in the job scheduling parameters are printed on the resulting report (SM5116).
Updated April 2013
Using the Screen
To create or change a Web Registration Student Information Screen record, use the following steps:
1. In the YRQ field, type the year quarter code of the quarter for which you want to create or change the record.
2. Press the key for the function you want: Add (F1), Change (F2).
3. Enter a prompt code in the Prompt Cd field for each element you want to collect:
B
Prompt only if the data does not exist for the student.
F
Prompt the first time the student accesses web registration for a quarter.
N
Prompt the first time the student accesses web registration at the college.
Leave blank to not prompt for the element.
Note: for Sex Or and Gen ID, only F or blank are valid.
4. Enter anything in the Ttone Msg Id field for each element you want to collect. This field was used for Touchtone
registration so does not affect web registration. However, it is a required field, except for the Sex Or and Gen ID
fields.
5. Enter a “Y” next to each element listed in the “Elements Edited through Web” section you want to edit when
running any of the SG045R job groups. Or you can leave blank and identify the elements when scheduling the
job group.
6. Press the Enter key.
To delete a Web Registration Student Information Screen record, use the following steps:
1. In the YRQ field, type the year-quarter code of the quarter for which you want to delete the record.
2. Press Delete (F5). The record data displays.
3. Press Delete again (F5).
Students are prompted to answer questions in Web Registration after they pass the Welcome page and before they are
taken to the registration page. Students are not allowed to register until all questions for which they are prompted are
answered. Questions for which the student may be prompted display as in the screen print below:
Updated April 2013
Missing Student Information Report (SM5116)
Run any of the Missing Student Information job groups (SG045R –A, B, C) to identify students with missing biographic
information as defined in the Elements Edited through Web section on the Web Registration Student Information Screen
or when you schedule a job group. Missing data is identified on the report with a line in the appropriate column. A blank
space in a column indicates the data element was not selected for editing through SM4013 or entered through a job
scheduling parameter.
Data Sets
Additions and changes made on this screen update the following data set:
• SM database, Touchtone Configuration Master (TTONE-STU-OPT-M) data set
Updated April 2013