MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Board Conference Room
Capitol Building 6, Room 353
1900 Kanawha Boulevard, East
Charleston, West Virginia
August 11, 2010
I.
Call to Order
President Priscilla M. Haden called the meeting of the West Virginia Board of Education
(WVBE) to order at 12:30 p.m. on August 11, 2010, in the Board Conference Room, Capitol
Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.
The following members were present: President Haden, Vice President Jenny N.
Phillips, Secretary Robert W. Dunlevy, Delores W. Cook, Michael I. Green, Burma Hatfield, L.
Wade Linger Jr. (via telephone), and Gayle C. Manchin, and ex officio Steven L. Paine, State
Superintendent of Schools. Members absent were Lowell E. Johnson, and ex officios Brian E.
Noland, Chancellor, West Virginia Higher Education Policy Commission, and James L.
Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
II.
Delegations
Dr. Frank Devono, Superintendent of Monongalia County Schools, addressed the Board
regarding Consent Agenda item C.2. Amendment/Closures – Monongalia County Comprehensive
Educational Facilities Plan and answered questions from the Board regarding the proposed
amendment/closures.
III.
Approval of Agenda
Upon motion by Mr. Dunlevy, seconded by Ms. Phillips, the Board unanimously
approved the agenda.
IV.
Recommendations for Professional Development
Based on Education Performance Audits and Annual Performance Measures
Dr. Kenna R. Seal, Director, Office of Education Performance Audits (OEPA), presented
an analysis of annual performance data and Education Performance Audits for the WVBE’s
consideration in establishing professional development goals. W. Va. Code §18-2-23a requires
the WVBE to establish goals for professional development in the public schools of the state.
Upon the recommendation of Dr. Seal and a motion by Mrs. Cook, seconded by Mrs.
Manchin, the Board unanimously approved the OEPA’s recommendations for professional
development based on Education Performance Audits and annual performance measures. (Copy
appended to Official Minutes, Attachment A.)
-2V.
2010 Annual Report of the Office of Education Performance Audits (OEPA)
Dr. Seal presented the 2010 Annual Report of the OEPA for the Board’s information.
The 2010 Annual Report is the twelfth report compiling accountability activities. This report
synthesizes the activities of the OEPA as established by the West Virginia Legislature and the
WVBE. (Copy appended to Official Minutes, Attachment B.)
VI.
DataPortal21
Dr. Jorea Marple, Deputy Superintendent of Schools, assisted by Mr. Juan D’Brot,
Assistant Director, WVDE Office of Assessment, Accountability and Research, and Mr.
Marshall Patton, Acting Executive Director, West Virginia Education Information System,
provided an overview of DataPortal 21 (DP 21) for the Board’s information. DP 21 is a data
program being piloted in a number of Tier I, II and III schools.
VII.
Cyber Safety
Ms. Kathy Boone, Assistant Director, WVDE Office of Instructional Technology, Mr.
Josh Ratliff, Teacher, Huntington High School (Cabell County), and Ms. Chris Urban, Teacher,
Monongalia County Schools, provided a presentation regarding successful cyber safety
programs. The Internet exposes students to a vast new world and teaching students, staff and
families how best to use that resource safely and protect themselves while online is an important
step in educating children in the 21st century. A major focus area of the 2009-2010 WVDE
Parent Engagement Task Force Strategic Plan was to support the state’s cyber safety initiatives.
In order to build local capacity, a pilot program was launched during the 2009-2010 school year.
The goal of the pilot was to collaborate with three counties (Cabell, Monongalia and Wirt) to
develop a cyber safety summit template. It was requested that WVBE policies be reviewed to
address technology issues/advances. Mrs. Manchin departed the meeting.
VIII.
Break
President Haden called for a break at 2:07 p.m.
IX.
Call to Order
President Haden called the meeting back to order at 2:24 p.m.
X.
Capacity Building for Low Performing Schools
Mr. Chuck Heinlein, Executive Director, WVDE Office of Organizational Effectiveness
and Leadership, provided a summary of System of Support services based on the OEPA for
capacity building with low performing schools specific to those schools' reports located on the
August 11, 2010, Consent Agenda.
XI.
Consent Agenda
President Haden removed item C.5. WVBE Response to 2010 Annual Report of the West
Virginia Advisory Council for the Education of Exceptional Children (WVACEEC)
-3Recommendations for further discussion with said item to be taken up immediately following the
approval of the Consent Agenda. Upon motion by Mr. Dunlevy, seconded by Mrs. Cook, the
Board unanimously approved the Consent Agenda as amended. (Copies appended to Official
Minutes, Attachments C through P and R through T.)

Revised Individual School Strategic Plan for Cedar Grove Elementary School,
Kanawha County (Attachment C)

Continued Full Accreditation status of Dunbar Primary Center, Kanawha
County (Attachment D)

Upgraded Lincoln County High School, Lincoln County, from Temporary
Accreditation status to Conditional Accreditation status (Attachment E)

Upgraded Chapmanville Regional High School, Logan County, from
Temporary Accreditation status to Full Accreditation status (Attachment F)

Continued Full Accreditation status of Point Pleasant Primary School, Mason
County (Attachment G)

Continued Full Accreditation status of Memorial Primary School, Mercer
County (Attachment H)

Continued Full Accreditation status of Frankfort Middle School, Mineral
County (Attachment I)

Continued Full Accreditation status of Widmyer Elementary School, Morgan
County (Attachment J)

Continued Full Accreditation status of Buckhannon-Upshur Middle School,
Upshur County (Attachment K)

Upgraded Martin Elementary School, Wood County, from Temporary
Accreditation status to Full Accreditation status (Attachment L)

Meeting minutes of July 13 and 14, 2010 (Attachment M)

Ten Year (2010-2020) Comprehensive Educational Facilities Plans for Boone
County, Brooke County, Mercer County, Ohio County, Pleasants County,
Raleigh County, Tucker County and Wood County (Attachment Mc)

Amendment/closures to the Monongalia County Comprehensive Educational
Facilities Plan to include the closures of Easton Elementary School and
Woodburn Elementary School and the construction of a new school to house
the students of Easton Elementary School and Woodburn Elementary School
(Attachment N)
-4-
XII.

One request for a waiver of WVBE policy, three requests for a continuation
waiver of WVBE policy and one request for new waiver of instructional
materials (Attachment O)

One county application representing summer school at two county locations
(Attachment P)

Change of testing window from May 16-27, 2011 to May 12-27, 2011 for
Berkeley, Brooke, Cabell, Calhoun, Jefferson, Lewis, Marshall, Mingo,
Monongalia, Morgan, Nicholas, Ohio, Raleigh, Ritchie, Wetzel and Wirt
Counties

Policy 2422.7, Standards for Basic and Specialized Health Care Procedures
(Attachment R-1 and R-2)

Policy 2444.4, Issuance of the State of West Virginia General Educational
Development (GED®) Diploma (Attachment S-1 and S-2)

Policy 4350, Procedures for the Collection, Maintenance and Disclosure of
Student Data (Attachment T).
WVBE Response to 2010 Annual Report of the
West Virginia Advisory Council for the Education of
Exceptional Children (WVACEEC) Recommendations
Ms. Pat Homberg, Executive Director, Office of Special Programs, Extended and Early
Learning, provided a brief overview of the Board’s response. Dr. Michael E. Sullivan, Executive
Director, WVACEEC, provided remarks regarding the development of the annual report and
recommendations.
Upon motion by Ms. Phillips, seconded by Mrs. Cook, the Board unanimously approved
the response to recommendations found in the 2010 Annual Report of the WVACEEC. (Copy
appended to Official Minutes, Attachment Q.)
XIII.
2010-2011 West Virginia Board of Education Strategic Plan
Ms. Betty Jo Jordan, Executive Assistant to the State Superintendent of Schools,
presented the 2010-2011 WVBE strategic plan for the Board’s consideration. The WVBE’s
strategic plan is based upon its strategic goals. The strategic plan outlines evidence for measuring
progress in achieving each goal; establishing objectives to achieve the goal; and establishing
timelines, activities, and responsibilities to implement the plan. Following discussion, the
following amendments (changes are underscored) were requested:
Strategic Goal 2
There shall be an annual increase in the number of students enrolled in
pre-kindergarten programs through 2013.
-5There shall be an annual increase in the percentage of students enrolled in
pre-kindergarten programs.
There shall be an annual increase in graduation rates, with a baseline of 2010.
(Note: This performance evidence statement is to be revisited in November 2010
to determine accuracy)
Objective 2.2 Related Goal(s): All Five Strategic Goals
July 2010-June 2011 Monitor the revisions to Policy 4373: Student Code of
Conduct. (WVDE Staff)
July 2010-June 2011 Monitor the revisions to Policy 2460: Safety and
Acceptable Use of the Internet and Policy 2470: Use of Technology by Students
and Educators. (WVDE Staff)
Objective 2.4 To monitor State Board initiatives.
On-going Develop a plan to improve the process for monitoring the education
component of out-of-home placement students, including a possible improvement
package for submission to the legislature. (WVBE / WVDE Staff)
Objective 3.4 To receive monthly OEPA reports on the status of audited
schools and/or school systems.
June 2011 Revise State Board Policy 2320: Performance Based Accreditation
System and receive reports as they become available. (OEPA)
Following discussion President Haden requested that the Board’s Strategic Plan
Committee meet prior to the September Board meeting to take up budget concerns for fiscal year
2012 and also that a calendar be prepared with regard to reporting found in the strategic plan.
Upon motion by Mrs. Phillips, seconded by Mr. Green, the Board unanimously approved the
2010-2011 WVBE strategic plan as amended. (Copy appended to Official Minutes, Attachment
U.)
XIV.
Appointments to WVBE Statutory Units/Liaisons/Presidential
Committees 2010-2011
President Haden distributed a listing of proposed Board Committee appointments for
2010-2011 for the Board’s consideration. President Haden, as requested by Mrs. Cook, added
Mr. Green and Ms. Phillips to the Board’s Professional Development Committee.
Upon motion by Mrs. Cook, seconded by Mr. Dunlevy, the Board unanimously approved
the appointments as amended. (Copy appended to Official Minutes, Attachment V.)
-6XV.
WVBE Regular Meeting Dates and Locations 2010-2011
President Haden distributed a listing of proposed WVBE meeting dates and locations for
2010-2011 for the Board’s consideration.
Upon motion by Ms. Phillips, seconded by Mr. Green, the Board unanimously approved
the 2010-2011 meeting dates and locations. (Copy appended to Official Minutes, Attachment
W.)
XVI.
WVBE Personnel Matters
Upon motion by Ms. Phillips, seconded by Mr. Dunlevy, the Board unanimously
approved the Board’s personnel items. (Copy appended to Official Minutes, Attachment X.)
XVII.
Recess
President Haden recessed the meeting at 3:52 p.m. and announced that the meeting would
reconvene at the same location on August 12, 2010, at 9:00 a.m. to take up the remainder of the
August 11, 2010, agenda.
XVIII.
Reconvene
President Haden reconvened the meeting of August 11, 2010, at 9:00 a.m. on August 12,
2010, in the Board Conference Room, Capitol Building 6, Room 353, 1900 Kanawha Boulevard,
East, Charleston, West Virginia.
The following members were present: President Haden, Vice President Jenny N.
Phillips, Secretary Robert W. Dunlevy, Delores W. Cook, Michael I. Green, Burma Hatfield, L.
Wade Linger Jr. (via telephone), and Gayle C. Manchin, and ex officio Steven L. Paine, State
Superintendent of Schools. Members absent were Lowell E. Johnson, and ex officios Brian E.
Noland, Chancellor, West Virginia Higher Education Policy Commission, and James L.
Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
XIX.
Reports
■ State Superintendent’s Report. Superintendent Paine presented Department
personnel items for the Board’s information; provided updates in Fayette [assisted by Mr.
Dwight Dials (distributed information), Superintendent, Fayette County Schools], McDowell,
Mingo, Lincoln and Preston Counties; and provided an update regarding WESTEST. Budget
Presentation/Overview of WVDE FY 2011 Budget. Mr. Terry Harless (distributed
information), Executive Director, WVDE Office of Internal Operation, provided an overview of
the WVDE’s FY 2011 budget for the Board’s information. Following discussion it was
requested that an item be placed on a future agenda regarding out-of-home and out-of-state
placements made by the courts. Career Pathways. Dr. Kathy D’Antoni (distributed
information), Assistant State Superintendent of Schools, Division of Technical, Adult and
Institutional Education, and Ms. Abigail Reynolds, Coordinator, WVDE Office of Career and
Technical, Accountability and Support, provided an update regarding career pathways. The
West Virginia Career Pathways publication and the West Virginia Career Pathways website is
-7the culminating outcome of the collaborative career pathways initiative developed by the WVDE
and the West Virginia Community and Technical College System. (Copy appended to Official
Minutes, Attachment Y and addenda.)
XX.
Break
President Haden called for a break at 10:33 a.m.
XXI.
Call to Order
President Haden called the meeting back to order at 10:49 a.m.
XXII.
Reports (Continued)
■ Board Member/Committee Reports. RESA Committee. Mr. Chuck Nichols,
Executive Director, RESA 3, presented the RESA policy manual for the Board’s information.
President Haden distributed RESA assignments for the Board’s information. Wellness
Committee.
Mrs. Manchin provided updates from the Office of Child Nutrition
(implementation of new software Primero, grant for the summer food service program, and new
nutrition standards for children and adults) and from the Office of Healthy Schools (HEAP data requested that Dick Wittberg and Clinton Giles be invited to the September meeting to speak,
pursuing two grant opportunities – USHHS Pregnant and Parenting Teens and Women and
USDE Safe and Supportive Schools), and attended meetings of the Board’s High School
Redesign Committee and chaired the West Virginia School Board Association’s Training
Standards Review Committee. High School Redesign Committee. Ms. Phillips distributed, and
provided a brief overview, of a document developed by the committee entitled, Learning
Focused, Student Centered Secondary School Vision and Principles. As a result of committee
findings, the name of the committee has been changed to Secondary School Redesign
Committee. Professional Development Committee. Mrs. Cook (distributed information),
assisted by Ms. Jordan, provided an overview of outcomes resulting from the August 4
committee meeting. Mrs. Cook announced that the next meeting of the committee will take
place on September 15, 2010. Mr. Green provided a report regarding the Holocaust
Commission, attended a STARTALK event, and visited various RESAs in connection with
AmberVision. President Haden provided a report regarding the student representative initiative,
reminded members to notify the Board’s secretary regarding attendance at the NASBE
conference and to notify Dr. Johnson of items to be donated to the silent auction, attended Civic
Literacy Conference, announced that September 17 has been designated as Constitution Day, and
attended West Virginia Statewide Technology Conference. (Copies appended to Official
Minutes, Attachment Z and addenda.)
XXIII.
Board Items for Future Consideration
President Haden requested that items, inclusive of those requested during the meeting,
that members wish to be considered for placement on a future agenda are to be provided to the
Board’s President or Dr. Marple as soon as possible. (Copy appended to Official Minutes,
Attachment AA.)
-8-
XXIV.
Executive Session
President Haden, in accordance with W. Va. Code '6-9A-4(b)(2)(A), called for an
Executive Session to discuss an item that was approved on the Board’s personnel attachment that
was approved on August 11, 2010.
Upon motion by Mrs. Manchin, seconded by Mr. Dunlevy, and unanimously carried, the
Board entered into Executive Session at 11:50 a.m.
XXV.
Return from Executive Session
The Board returned from Executive Session at 12:15 p.m. at which time President Haden
stated that no action was taken or decisions were made.
XXVI.
Future Meetings
The next regular meeting of the Board will be held September 8, 2010, in Charleston,
West Virginia. The meeting will continue on September 9, 2010, if the agenda is not completed
on September 8, 2010.
XXVII.
Adjournment
President Haden declared the meeting adjourned at 12:15 p.m.
Minutes approved by the Board on September 8, 2010.
_______________________________________________
Priscilla M. Haden, President
_______________________________________________
Robert W. Dunlevy, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board.
Wvbeminutes8/11/10