ITC (Information Technology Council) Meeting
September 21, 2005
Minutes
Attendees: Paul Cuddy, Gerald Wyckoff, Roger Pick, Brenda Dingley, Sharon Bostick,
Tom Sandreczki, Forrest Weddle, Justin Malyn, Tom Brenneman, Andy Goodenow
(representing Mel Tyler),
Absent: Larry Gates, Marcus Leach, Mary Lou Hines, Paul Rudy, Cynthia Amyot, Tim
Cole, Jeffrey Rydberg-Cox, Janet Carnett,
The meeting began at 2:30 PM with the approval of the August 24, 2005 minutes (All
minutes are maintained in the ITC folder on Exchange at: All Public Folders \ Kansas
City \ Committees \ ITC). Meeting minutes and policy revisions to be approved at each
upcoming meeting are available prior to the meeting in the ITC review. At the request of
ITC members, an email will be sent when these materials are placed in the folder.
Old Business
A copy of the Network Policy (revision dated 14 September) was distributed to all ITC
members which incorporated the changes recommended at the 24 August meeting. To
accommodate the changes recommended the policy has been revised to 16 items
instead of the original 14 policy items. ITC members also learned that the “Data Jack
and Shutdown and Reconnect” document which supports this policy is still under
development and will be shared at an upcoming meeting. Hyperlinks have been added
to the policy as recommended at the August meeting. Following careful review, edits
were recommended for policy item #10. This revision will appear in the policy copy
which will be presented for approval at the October meeting. Other significant changes
to the policy related to policy item #15(3). The ITC agreed that all policies should be
reviewed every 3 years or more frequently if needed to accommodate technological
advances.
New Business discussed at the August 24 meeting
Policy Review
Discussion took place concerning the need to spell out how ITC approved policies are
approved and introduced and disseminated to faculty and staff. The ITC believes that
each approved policy should be formally presented to the Faculty Senate (not simply
submitted as an ITC meeting minute attachment). For complex policies a concise
summary of the key points of highest interest to faculty and staff should accompany
each policy. At the very least each approved policy should also be presented to the IT
liaisons and consideration should be given to the most efficient way to communicate
September 2005 Minutes
1
policies to faculty and staff. Paul Cuddy agreed to share these concerns with Mary Lou
Hines and to report back to the ITC at an upcoming meeting.
Tom presented a concise summary of the Information Services Update – January thru
July 2005 by presenting the top IT projects and updating the ITC on the progress which
has been made and the impact each initiative is likely to have on campus. Discussion
centered around replacement of DEC hubs, Security, Wireless implementation, network
redesign, cell phones, SMS implementation, and Unity Voice mail.
A suggestion was made to attach a dollar value to each initiative, so that ITC members
would be better positioned to begin to assess the relative priority of the top IT initiatives
versus competing use of IT funds, e.g., unit computer labs..
Version 1.0 of the Email Filtering policy was distributed for initial review by the ITC.
Roger Pick and Gerald Wyckoff each agreed to review the policy prior to the October
meeting and to forward their suggestions to Justin Malyn who will be responsible for
returning a revised version of the policy for general ITC review at the October meeting.
ITC members felt that at an upcoming ITC meeting, an agenda item be devoted to a
discussion of overlapping issues which impact IS and Communications. The ITC felt
that an appropriate time to take this item up would be when the server use policy was
discussed.
Next ITC Meeting
The following dates were set for upcoming ITC meetings. All meetings will occur in the
Hyde Park Room from 2:30-4:30PM.
19 October
16 November
NO December meeting is planned
The meeting was adjourned at 3:45 PM.
September 2005 Minutes
2