CITY OF CAPE TOWN
PUBLIC TRANSPORT
INFRASTRUCTURE AND SYSTEMS GRANT
IRT / MyCiTi PROGRESS
QUARTERLY REPORT
JANUARY 2012 TO M ARCH 2012
Page i of 59
Project Quarterly Report
Project Name:
Integrated Rapid Transport System / MyCiTi
Directorate:
Transport, Roads & Major Projects
Focus Area:
IRT Project Development and Implementation
Product:
Quarterly Report for January to March 2012/
Monthly Progress Report No. 26
Prepared By:
Document Owner(s)
Project / Organisational Role
J. Martheze
City IRT Project Manager
J Grimbeek
PMIRT Project Manager
Contributing Authors:
Managers of Respective Sections
Project Quarterly Report Version Control
Version
Date
Author
Change description
V0
30 March 2012
Contributors
Initial Draft
V1.4
19 April 2012
D. Bosch/R. Kingma
Final Draft
V1.5 & V1.6
24 April 2012
D. Hugo / J. Martheze / J.
Grimbeek
Final Report
___________________________________
____________________________________
Director IRT Implementation (D. Hugo)
Director IRT Operations (A. Bassier)
This Progress Report will be made available on the City of Cape Town’s website:
www.capetown.gov.za/en/MyCiTi/Pages/monthlyprojectreports.aspx
PURPOSE
The Quarterly Report is a document prepared by MyCiTi / IRT Project Team for the purpose of regular recording and
presenting the project status to the various City of Cape Town political and administrative oversight committees, the
Department of Transport, Department of Finance, PGWC as well as other key stakeholder groups and interested parties.
DISCLAIMER
While ever effort has been made to present accurate and current information in this progress report, the City of Cape Town
will not be held liable for the consequence of any decisions or actions taken by others who may utilise any information
contained herein.
Quarterly Report
V1.5
January to March 2012
Page ii of 59
Table of Contents
A. Introduction .............................................................................................................. 4
B.
Project Background ................................................................................................. 4
B.1 Business Plan
C.
5
Evaluation: Progress to Date ................................................................................... 6
C.1 Master Programme .................................................................................................. 6
Overview of Master Programme
6
C.2 Project Financials .................................................................................................... 8
Overview of Phase 1A Financials
Project Estimate and Salient IRT Project Information: Phase 1A
Project Cost Reporting
Budget: Funding and Expenditure Authority
Project Estimate and Future Funding Applications (DORA)
Future Funding Applications (DORA)
Key Financial Issues
Stakeholders
8
8
9
10
12
12
12
12
C.3 Risk Management .................................................................................................. 18
Overview of Risk Management
18
C.4 Administration ........................................................................................................ 22
Overview of Human Resources
Overview of Project Documentation Systems
Overview of Accommodation
22
22
22
C.5 Procurement .......................................................................................................... 23
Overview of Procurement
23
C.6 Health and Safety .................................................................................................. 24
Overview of Health & Safety
24
C.7 System Planning .................................................................................................... 25
System Plan Overview
Phase 1A
Proposed Tariffs for 2012/13 Financial Year
Phase 1B & 1C
Serving the Metro South East
25
25
26
26
26
C.8 Infrastructure ......................................................................................................... 28
Overview
Busway Civil Contracts & Stations
Open Feeder Stop Contracts
IRT Depot Contracts
28
28
29
29
C.9 Business Development .......................................................................................... 31
Overview of Business Development
Amendments to the Business Plan
Vehicle Procurement Contracts (VPCs)
Vehicle Operator Contracts (VOCs)
Station Management (SM) contract
Automated Fare Collection (AFCs)
Quarterly Report
31
31
31
32
32
32
V1.6
January to March 2012
Page iii of 59
Control Centre and Vehicle Tracking
Advertising Management Contracts
Further focus areas of the Business Development Team
C.10
34
34
34
Industry Transition ......................................................................................... 36
Overview of Industry Transition
Surveys for Market Share Compensation to Taxi Operators
Notice in Media re Affected Operators
Steps towards Compensation
Surveys of Passengers on competing GABS routes
C.11
36
36
36
36
36
MyCiTi Operations ......................................................................................... 37
Overview of MyCiTi Operations
Summary of Passenger Numbers
Operations Management
Operational Resources
Public Feedback
C.12
37
37
39
39
40
Communications, Marketing & Branding ........................................................ 41
Overview of Communications & Marketing
January 2012
February 2012
March 2012
D.
Conclusions ........................................................................................................... 44
D.1.
D.2
D.3
D.4
D.5
D.6
E.
41
41
41
42
Main Successes & Challenges of the Project
Do the Outcomes justify the Costs?
Were the Objectives Achieved within the specified Time & Budget?
Embedding the Objectives in Local Institutions
Preparation of Stakeholders
Project Direction
44
44
44
44
45
45
Lessons Learnt & Recommendations .................................................................... 46
Annexure No. 1 – Grant Framework & Programme/ Project Design .............................. 48
Annexure No. 2 – Table of Indicators, MyCiTi ............................................................... 49
Annexure No. 3 – SCM BAC Summary Progress (January 2012) ................................. 53
Quarterly Report
V1.6
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Page 4 of 59
A. Introduction
The March 2012 Report is presented as a Quarterly Project Report for the period from 1 January 2012
to 31 March 2012, see below reporting table. It is prepared to record and to provide various National
Departments, City Political and Administrative structures and other key stakeholders, with a summary
of progress made to the end of the reporting period and to highlight any major issues and concerns
that may impact on the project going forward. This report deals with Phase 1A (West Coast Corridor
& CBD) of the MyCiTi project together with the initiation of the roll out of the system to other areas,
such as the Metro South East.
ANNUAL REPORT
(June 2012)
Quarterly Report
Quarterly Report
Quarterly Report
Quarterly Report
(September 2011)
(December 2011)
(March 2012)
(June 2012)
Abridged Progress Reports are prepared on a monthly basis and consolidated Project Reports are
prepared on a quarterly basis.
B. Project Background
The City of Cape Town’s Integrated Rapid Transit (IRT) project, referred to as MyCiTi, is planned to
transform the City’s current road based public transport system. This is to be accomplished through
inter alia the provision of Bus Rapid Transit (BRT) services in dedicated right-of-ways, feeder bus
services, automated fare systems, operating service contracts, institutional reform and the
transformation of the existing public transport industry.
The project is being undertaken under the auspices of the National Department of Transport’s
(NDOT) Integrated Rapid Public Transport Project (IRPTN) programme. It is funded primarily
through the Public Transport Infrastructure and System Grant (PTI&SG), the City’s rate funding and
through fares paid by passengers.
An interim MyCiTi starter service running between the CBD and Table View commenced in May
2011. The full service for Phase 1A will be completed by November 2013.
Planning for the completion of Phase 1 and the commencement of Phase 2 is currently underway.
Quarterly Report
V1.5
January to March 2012
Page 5 of 59
B.1 Business Plan
The MyCiTi / IRT Business Plan was adopted by Council in October 2010, which set the framework
for Phase 1A of the project, including financial and time conditions. A copy of the Business Plan is
available on the City of Cape Town’s website:
http://www.capetown.gov.za/en/MyCiTi/Pages/Policies.aspx
Amendments were approved at the February 2011 Council meeting to accommodate changes in the
operating environment. A further update of the Business Plan is being prepared for submission to
Council to address the requirements for designing and implementing the follow up phases of the
system, including Phase 2 to the Metro South East.
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V1.6
January to March 2012
Page 6 of 59
C. Evaluation: Progress to Date
C.1
Master Programme
Overview of Master Programme
The summary sheet indicated below is based on the IRT MASTER PROGRAMME Rev K –
September 2011. It reflects the status of the main workstreams. The team is in the process of
identifying mitigating solutions to ensure Phase 1A is delivered by the original completion date of
September 2013.
A comparison with the approved baseline programme yields the following summary results:
DESCRIPTION
VEHICLE OPERATOR APPOINTMENTS
STATUS
Behind
7 weeks
NOTES
Long term contract negotiations
delayed
STATION MANAGEMENT SERVICES
Behind
4 weeks
Re-tendered & Re-programmed
VEHICLE ACQUISITION
On Track
Feeder vehicle – on track.
Trunk Vehicle Tender – in
preparation.
LAND PROCUREMENT
On track
In line with the Master Programme.
TRANSPORT MANAGEMENT CENTRE
Complete
CCC - DESIGN
CCC – CONSTRUCTION &
IMPLEMENTATION
AFC - DESIGN
AFC – CONSTRUCTION &
IMPLEMENTATION
On track
Behind
4 weeks
On track
Behind
5 weeks
In line with Master Programme
Delay to the manufacturing process
and installation of equipment
In line with Master Programme
Delay to the start of manufacturing
of equipment
EIA / PLANNING APPROVAL
Behind
5 weeks
ATLANTIS CORRIDOR – DESIGN (HHO)
ATLANTIS CORRIDOR –
CONSTRUCTION
INNER CITY DESIGN (GIBB)
On track
Behind
2 weeks
Behind
2 weeks
Behind
3 weeks
Complete
Complete
Behind
2 weeks
Adderley Street sub project –
heritage process delays plan
approval of works.
In line with Master Programme
Delays to civil construction project
262Q and the open feeders
Delayed design due to heritage
constraints and client negotiations
Delays to Inner City Open and
Closed feeder stops.
INNER CITY – CONSTRUCTION
STADIUM CIVIL WORKS (NS /
AURECON)
AIRPORT
CIVIL WORKS (ASCH / ILISO)
SUPERSTRUCTURES - TRUNK
STATIONS & CLOSED FEEDERS
NMT INTEGRATION
Quarterly Report
On track
Inner City Superstructures behind
schedule
In line with Master Programme
V1.6
January to March 2012
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Quarterly Report
V1.6
January to March 2012
Page 8 of 59
C.2
Project Financials
Overview of Phase 1A Financials
This section addresses the IRT Project financials and covers the following:
a.
b.
c.
The project estimates and other salient information.
The project cost report, including the value of work done, planned and projected cash flows
and expected cost at completion.
The City Budget
·
Funding and expenditure authority
·
Capital and operating expenditure
d.
Funding applications (DORA)
e.
Other key issues relating to the project financials
A key aspect to note when reviewing this section is the difference between the information presented
under the section addressing the Project Cost Report and that under the City Budget and Capital and
Operating Expenditure reports. The former focus on actual value of work done and is used by the
project team to manage cash flow and monitor and predict expenditure, to enable proactive
interventions at a project level if necessary. The latter addresses the expenditure (payments) recorded
in the City’s financial system and may lag behind the actual value of work done by up to two months
or more.
Project Estimate and Salient IRT Project Information: Phase 1A
Project Duration: Phase 1A
First IRT construction contract awarded
6 Oct 2008
Projected completion of Phase 1A as currently programmed (subject to
PTISG funding being confirmed for 2012/13).
30 Sep 2013
Costs of implementing Phase 1A
Estimated infrastructure and vehicle costs (incl. VAT)
Estimated transitional, design and implementation operating costs (incl.
VAT)
Estimated total cost of implementing Phase 1A (incl. VAT)
Estimated Annual Operating Deficit of running Phase 1A as currently
modelled (not escalated, excluded above, and excludes planned
reallocated bus subsidies) [2]
Expenditure 2008/09 FY
R 3 894 million
R 702 million
R 4 596 million
R 116 million pa
R 248 million
Expenditure 2009/10 FY
R 846 million
Expenditure 2010/11 FY
Expenditure 2011/12 FY
R 457 million
Quarterly Report
R 594 million
V1.6
January to March 2012
Page 9 of 59
Total expenditure to date 2008/09 FY to 2011/12 FY on SAP as at 6th
January 2012
Available assured funding from City and National received to date [3]
R 2 145 million
Estimated future expenditure for implementing Phase 1A (for the
remainder of the 2011/12, 2012/13 and 2013/14 FY’s but excluding
annual running cost)
R 2 677 million
Total indicative PTIS funding from National in the 2008/09 to 2013/14
financial years
Estimated Total Project System Cost of Implementing Phase 1A
R 5 965million[4]
R 3 391 million
R 4 596 million
Table C.2.1: Salient Project Financial Information
[2]
This represents midway between the optimistic and pessimistic projections of operating costs as set out in par 9.5 of the updated
Business Plan.
[3]
This excludes the R 368 million made available by the City to bridge the gap between the City and National financial years, which
was recovered from the National PTI&S Grant after approval by Council in July 2010.
[4]
Based on the Division of Revenue Act (DoRA) gazetted on the 28 April 2011. This is an indication of all funding on this particular
category of grant and does not imply that all funding is for the IRT project only.
Project Estimates
The above table includes the results of a major review of the transport and operating cost modelling
for Phase 1A of the project, and includes the estimated cost of running the system once
commissioned. It takes into account the estimated operating income and operating expenditure. This
review included an audit of the system demand and cost modelling, with inputs and assumptions
closely scrutinised. The review of the transport and cost model will improve the confidence and
accuracy of the estimated operating cost of Phase 1A.
The estimated total project system cost of implementing Phase 1A (reflected above) has remained as
previously reported. The estimated annual operating deficit is pegged at the mid-point of a possible
(modelled) deficit range.
The Project Team is also reviewing other parts of the project, such as possible re-engineering of the
infrastructure and value engineering to ensure that project costs are minimised without compromising
project objectives.
Project Cost Reporting
The PMIRT team (Cape Town IRT Project Managers Joint Venture), in consultation with the IRT
Project Team, has developed a detailed monthly cost accounting and reporting process, whereby
monthly project costing is tabled and discussed at the monthly Client Project Management Meetings.
This reporting details and consolidates all project cost activities and this is being used to accurately
monitor and manage the project expenditure and cash flow, ensuring alignment with Council’s
approved budgets.
Further, this information forms a basis for the ongoing program evaluation and progress monitoring of
Phase 1A, ensuring that funds will only be committed when secured.
Quarterly Report
V1.6
January to March 2012
Page 10 of 59
Aspects relating to the project expenditure profiles are graphically illustrated below (Refer to Graph
C.2.1).
Graph C.2.1 - The above graph represents an estimate of the operating and capital expenditure
(planned payments) vs. the actual expenditure (payments made) that is recorded on the City’s SAP
financial system.

The targeted SAP line (which is a projected estimate of SAP expenditure), is indicated and the
actual SAP expenditure is extracted from the City’s financial SAP system.

As at the end of March 2012, the actual expenditure as recorded on SAP is tracking slightly below
the estimated expenditure cashflow. Should actual expenditure track along the estimated line, it is
expected that the overall expenditure for the financial year will be approximately 84% of the
adjusted budget. This excludes additional allowances that are currently being assessed, such as
additional vehicles and works on the various contracts.
Budget: Funding and Expenditure Authority
Operating
The 2011/12 Operating Budget, approved by Council on the 8 June 2011, includes an annual
budgetary provision for the establishment and ongoing management of the IRT Project Office. The
organisational structures of both IRT Departments have been approved by Council. The recruitment
and selection process to fill the approved organisational structure is under way.
Budgetary provision for Grant Funded Operating projects, associated with the various streams within
the IRT project, has also been included in the 2011/12 Operating Budget submitted to Council for
Quarterly Report
V1.6
January to March 2012
Page 11 of 59
approval. With the introduction of the MyCiTi Starter Service commencing on 9th May 2011, this
project had a significant increase in expenditure levels as a result of the system operating costs
incurred by the three vehicle operating companies.
Capital
As a result of the financial review of Phase 1A during 2009 and 2010, prior to the adoption of the
Business Plan in October 2010 and based on our contractual commitments and future commitments,
the capital programme for the implementation of Phase 1A was adjusted in line with the projected
capital expenditure for the balance of the project.
Budget: Capital and Operating Expenditure
Progressive Capital Expenditure Report for 2008/09, 2009/10, 2010/11 & 2011/12
Table C.2.3 reflects capital expenditure from all sources (PTI&SG, CRR and EFF) relating to the IRT
project. Individual projects are grouped according to their specific category or area.
It should be noted that the budget for the 2011/2012 financial year in table C.2.3 reflects the adjusted
budgetary provisions as approved by Council on 25 January 2012. The budget has been adjusted to
more realistically reflect the latest expenditure projections for the year.
Expenditure Report for Grant Funded Operating Projects
Table C.2.4 reflects all operating expenditure, funded from grant funding, relating to the IRT
project. Individual projects are grouped according to their specific area and relate primarily to the
procurement of external service providers, except where stated otherwise.
Expenditure and Revenue Report for the two IRT Departments
Table C.2.5 reflects all operating expenditure and revenue relating to the running of the two IRT
Departments (Implementation & Operations). Expenditure and revenue is summarised according to
subjective categories.
The table reflects the adjusted budget for 2011/2012 as approved by Council on 25 January 2012. As
the implementation and operation of the MyCiTi bus service involves the setting up of new
departments and structures and is a first for the City, it is to be expected that cost estimates will need
adjustment as operations begin and new information becomes available. It is possible that further
adjustments will be required as the service is rolled out and running costs become clearer.
Operating Cost and Estimated Revenue for MyCiTi Starter Service
Table C.2.6 reflects all operating costs (budgeted and actual) and all operating revenue (budgeted and
actual) associated with the provision of the MyCiTi Starter Service, which commenced on 9th May
2011. The actual operating expenditure and revenue reflected in Table C.2.5 is also represented in
Table C.2.3
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January to March 2012
Page 12 of 59
Project Estimate and Future Funding Applications (DORA)
Future Funding Applications (DORA)
Table C.2.7 below reflects the actual DoRA allocations from the Department of Transport (DoT)
towards public transport for the City as a whole. The information in the table below was gazetted in
Parliament in April 2011, as part of the Division of Revenue Act (DoRA).
Financial Year
2010/11
2011/12
2012/13
2013/14
Total
DoRA –
28 April 2011
DoRA Update Feb 2012
Rm
Rm
1 018
1 800
1580
1 600
1 018
1 800
1348
1 298
232
302
5 998
5 464
534
Decrease
Rm
Table C.2.7: Division of Revenue Act: City Allocations (2010/11 to 2012/13)
Key Financial Issues
VAT Recalculation
A detailed assessment of the extent of VAT payment in relation to IRT / Non IRT elements has been
undertaken by the City’s VAT unit in the Finance Directorate in consultation with SARS. A VAT
recovery process was initiated for the first contracts to March 2010, and a claim to the value of R38.8
million has been submitted to SARS for recovery.
Stakeholders
Monthly Progress Report No. 25 for the period ending 29 February 2012 was submitted to the
following Committees for their consideration during the March cycle of meetings:
 Portfolio Committees - Transport Roads & Major Projects; Finance
 Mayoral Committee
 Council
This Progress Report (No. 26) is scheduled to serve before the abovementioned Committees during
Council’s April 2012 cycle of meetings. Copies of the Project Progress Reports have been forwarded
to the National Department of Transport and Province Government Western Cape (Transport
Department) for their information.
To keep these key stakeholders informed of project progress and of any issues that may arise during
the execution of the project, minutes of the project’s Monthly Client/Management Meetings are
distributed to both the Provincial Government Western Cape (Transport Department) and the National
Department of Transport. Invitations to attend these meetings have been extended to both parties.
Quarterly Report
V1.6
January to March 2012
Page 13 of 59
Ongoing stakeholder meetings have been held or are planned with PRASA, PGWC, NDOT and
relevant City Departments on the role of rail and other public transport services in the Integrated
Public Transport Network (IPTN) for the City of Cape Town.
Quarterly Report
V1.6
January to March 2012
Page 14 of 59
Category
WBS
Project
Description
2008/2009
Current Budget
Actual
2009/2010
% Spend
Current Budget
Actual
2010/2011
% Spend
Current Budget
% Spend
-
-
-
IRT:Koeberg BRT Corridor:PTIF-
-
-
-
-
-
-
-
NG DOT PTI&SG C09.00419-F1
IRT:Granger Bay Blvd:PTIF
10 500 000
-
-
-
-
-
-
NG DOT PTI&SG C09.00487-F1
IRT:Klipfontein Corridor:PTIF
-
-
-
-
-
-
NG DOT PTI&SG C09.00488-F1
IRT:Public Trsprt&Bus Upgr
20 000
on000
Corr:PTIF19 983 113
-
-
-
-
-
-
NG DOT PTI&SG C09.00489-F1
IRT:IntegratedFareManagement- System:PTIF
-
-
-
-
-
-
NG DOT PTI&SG C09.00497-F1
IRT:PropertyAcquisition:PTIF
57 800 000
-
-
-
-
-
-
NG DOT PTI&SG C09.00498-F1
IRT:VehicleAcquisition:PTIF
-
-
NG DOT PTI&SG C09.00499-F1
IRT:WestCoastCorridor:PTIF
90 000 000
89 999 969
100.0%
NG DOT PTI&SG C09.00500-F1
IRT:AirportService:PTIF 2 000 000
2 000 000
100.0%
-
NG DOT PTI&SG C09.00501-F1
IRT:PropertyAcquisition:PTIF
-
-
-
NG DOT PTI&SG C10.00093-F1
IRT: Control Centre:PTIF
-
-
NG DOT PTI&SG C10.00126-F1
IRT: Depot Infrastructure:Inner City
-
-
NG DOT PTI&SG C10.10320-F1
IRT:PropertyAcquisition:PTIF
-
-
17 629
17 629
100.0%
NG DOT PTI&SG C10.10327-F1
IRT:WestCoastCorridor:PTIF
-
-
51 941 535
50 633 467
97.5%
211 558 802
NG DOT PTI&SG C10.10350-F1
IRT:InnerCityService:PTIF
-
-
10 000 000
9 463 641
94.6%
7 907 362
NG DOT PTI&SG C10.10542-F1
IRT:AirportService:PTIF
-
-
6 000 000
6 000 000
100.0%
570 000
NG DOT PTI&SG C10.10581-F1
IRT:Public Trsprt&Bus Upgr on -Corr:
-
2 000 000
1 677 149
83.9%
4 560 000
NG DOT PTI&SG C10.10582-F1
IRT:IntegratedFareManagement- System
-
13 295 117
10 833 656
81.5%
NG DOT PTI&SG C11.10123-F1
IRT: Control Centre
-
-
-
-
54 128 438
1 228 709
2.3%
127 173 688
75 038 879
59.0%
NG DOT PTI&SG C11.10124-F1
IRT: Fare Collection
-
-
-
-
77 076 110
21 595 971
28.0%
39 712 639
34 720 992
87.4%
NG DOT PTI&SG C11.10501-F1
IRT: FeederStations: InnerCity: -PTIF
-
-
-
54 476 896
40 935 104
75.1%
80 245 332
20 364 996
25.4%
NG DOT PTI&SG C11.10502-F1
IRT: Trunk Stations: PTIF
-
-
-
57 474 780
1 099 673
1.9%
86 235 618
12 724 344
14.8%
NG DOT PTI&SG C11.10504-F1
IRT: Depot Infrastruc: Potsdam -Depot: PTIF
-
-
-
10 000 000
6 403 724
64.0%
66 817 124
49 178 594
73.6%
NG DOT PTI&SG C11.10505-F1
IRT: Depot Infrastruc: Atlantis Depot:
PTIF
-
-
-
67 036
-
0.0%
32 727 765
2 754 548
8.4%
NG DOT PTI&SG C11.10507-F1
IRT: NMT: PTIF
-
-
-
-
5 504 804
-
0.0%
15 452 003
2 897 766
18.8%
NG DOT PTI&SG C11.10558-F1
IRT: Property Acquisition
-
-
-
-
4 500 000
NG DOT PTI&SG C11.10121-F1
-
-
-
-
-
-
-
-
-
-
300 000
-
NG DOT PTI&SG C12.10116-F1
IRT: Vehicle Acquisition
IRT: Integr Rapid Transit Syst Phase2
IRT: Busways Phase2
-
-
-
-
-
-
500 000
-
NG DOT PTI&SG C12.10117-F1
IRT: Depots Phase2
NG DOT PTI&SG C12.10115-F1
Total NG DOT PTI&SG
99.9%
-
57 202 138
-
99.0%
-
-
180 300 000
100.0%
179 685 220
76 500 000
63 888 232
83.5%
368 405 758
328 560 020
89.2%
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
23 314 223
-
-
-
-
-
CRR BRT SystemC09.00498-F2
IRT:VehicleAcquisition:CRR
-
-
25 000 000
23 260 345
93.0%
CRR BRT SystemC09.00499-F2
IRT:West Coast Corridor:CRR
30 000 000
111 583 679
111 583 679
CRR BRT SystemC10.00093-F2
IRT: Control Centre:CRR
-
-
25 000 000
25 000 000
CRR BRT SystemC10.10337-F2
IRT:West Coast Corridor:CRR -
-
CRR BRT SystemC10.10579-F1
IRT: Traffic Management Centre:
- CRR
-
CRR BRT SystemC10.10582-F2
IRT:IntegratedFareManagement- System
45 001 399
247 529
100.0%
EFF
C07.00002-F2
R27: Addtl lanes and intersection
- impr
EFF
C09.00499-F3
IRT:WestCoastCorridor:EFF
EFF
C10.10112-F1
EFF
EFF
-
-
247 529
Acquisition of Land
-
-
100.0%
#DIV/0!
-
6 840 000
103 271 298
200 000
-36.5%
-
C05.00951-F1
-
-
-3 693 819
100.0%
EFF
-
10 128 339
50 177 314
97.5%
0.0%
100.0%
96.7%
50 177 314
-
-
-
4 499 386
159 691 855
-
64 453 192
-
43 860 316
4 560 000
262 466 269
888 072 265
26 593 277
411 234 601
-
-
-
-
-
-
-
-
-
-
-
100.0%
-
-
-
-
100.0%
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
41 035 764
91.2%
7 704 883
5 511 049
71.5%
331 149 684
321 021 343
96.9%
10 128 339
-3 693 819
-36.5%
60.8%
-
-
-
56.5%
-
0.0%
66 682 409
-
45 000 000
-
86.9%
60.3%
IRT:PropertyAcquisition:CRR
96.2%
183 861 872
397 198 399
IRT: Traffic Management
15Centre:
000 000
CRR
17 879 919
-
658 699 172
CRR BRT SystemC09.00497-F2
28 861 715
-
89.2%
CRR BRT SystemC09.00486-F2
100.0%
64.4%
471 073 793
IRT:Integr Rapid Transit Syst(Ph1A)
-
14 998 601
15 009 772
528 160 039
CRR BRT SystemC09.00313-F2
Total CRR BRT System
-
4 635 868
27 269 350
-
99.7%
15 920 000
48 250 610
% Spend
IRT:Integr Rapid Transit Syst(Ph1A):PTIF
-
-
86.1%
Actual
NG DOT PTI&SG C09.00352-F1
10 500 000
113 368 320
Current Budget
NG DOT PTI&SG C09.00313-F1
-
131 640 721
2011/2012
Actual
0.0%
25.8%
0.0%
0.0%
0.0%
46.3%
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
IRT: Project Office
-
-
C12.10111-F1
Furniture and Computers
-
-
-
-
-
-
4 000 000
123 856
3.1%
C12.10121-F1
Furniture and Computers
-
-
-
-
-
-
4 000 000
45 936
1.1%
Total EFF
4 000 000
1 089 396
27.2%
228 213
-0
-19 070
-
247 529
247 529
100.0%
4 000 000
1 089 396
27.2%
228 213
-19 070
-8.4%
8 000 000
225 547 529
223 793 065
99.2%
863 309 723
793 184 532
91.9%
669 055 724
393 485 510
58.8%
896 072 265
Table C.2.3 : 2008/09, 2009/10, 2010/11 and 2011/12 (March 2012) – Capital Projects Progressive Capital Expenditure
Quarterly Report
-8.4%
V1.5
January to March 2012
-
411 234 601
45.9%
Page 15 of 59
Category
WBS
2008/2009
2009/2010
2010/2011
Actual
Actual
Actual
18 191 590
2011/2012
Project Description
Current Budget
% Spend
NG DOT PTI&SG
G09.00068-F1
Integrated Rapid Tra
1 875 472
10 743 484
NG DOT PTI&SG
G09.00097-F1
IRT:Prov of Prof Ser
1 651 103
2 000 000
-
-
-
NG DOT PTI&SG
G09.00099-F1
IRT:Prov of Prof Ser
10 403 662
4 999 121
-
-
-
NG DOT PTI&SG
G09.00100-F1
IRT:Prov of Prof Ser
6 321 511
3 000 000
-
-
-
NG DOT PTI&SG
G09.00101-F1
IRT:Prov of Prof Ser
1 616 594
1 491 694
-
-
NG DOT PTI&SG
G11.00005-F1
IRT: Project Management
-
-
NG DOT PTI&SG
G11.00031-F1
IRT: Compensation & Scrapping Allowance
-
-
NG DOT PTI&SG
G11.00010-F1
IRT: Property Lease
-
-
6 378 893
NG DOT PTI&SG
G11.00032-F1
IRT: Operating Management Unit
-
-
2 831 051
110 093 750
27 641 607
25.1%
Total NG DOT PTI&SG
981 640
9 743 126
Actual
14 500 000
-
-
36.2%
7 327 153
50.5%
-
21 868 342
22 234 299
28 383 174
134 336 876
38 495 893
28.7%
21 868 342
22 234 299
28 383 174
134 336 876
38 495 893
28.7%
Table C.2.4 : 2008/09, 2009/10, 2010/11 and 2011/12 (March 2012) – Grant Funded Operating Projects Expenditure
Quarterly Report
3 527 133
V1.6
January to March 2012
Page 16 of 59
Category
Department
Cost Centre
2008/2009
2009/2010
2010/2011
Actual
Actual
Actual
2011/2012
Subjective Category
Current Budget
Actual
% Spend
Expenditure
IRT: Implementation
19070167
Salaries & Wages
-
-
5 225 837
16 936 161
7 967 963
47.0%
Expenditure
IRT: Implementation
19070167
Social Contributions
-
-
398 093
460 256
874 995
190.1%
Expenditure
IRT: Implementation
19070167
General Expenses
45.2%
Expenditure
IRT: Implementation
19070167
Contracted Services
Expenditure
IRT: Implement
19070167
R+M (Primary)
Expenditure
IRT: Implementation
19070167
Secondary
Total Implement.
22 618 052
39 709 150
23 736 885
29 362 854
13 282 633
2 305 700
13 589 116
288 215
2 550 000
1 330 398
5 904
18 685
6 667
19 996 487
481 420 748
427 797 916
38 504 579
23 884 381
62.0%
44 926 143
534 737 698
457 453 613
87 813 850
47 764 740
54.4%
-
424 370
52.2%
#DIV/0!
Expenditure
IRT: Operations
11120010
Salaries & Wages
-
-
3 295 173
26 975 591
12 654 693
46.9%
Expenditure
IRT: Operations
11120010
Social Contributions
-
-
34 931
61 669
455 336
738.4%
Expenditure
IRT: Operations
11120010
General Expenses
-
-
27 813 668
58 772 432
27 335 844
46.5%
Expenditure
IRT: Operations
11120010
Contracted Services
-
-
2 865 757
173 352 849
81 758 983
47.2%
Expenditure
IRT: Operations
11120010
R+M (Primary)
-
-
33 655
Expenditure
IRT: Operations
11120010
Secondary
-
86 951
26 959 054
26 625 856
12 321 658
46.3%
-
86 951
61 002 237
285 788 397
134 690 173
47.1%
534 824 649
518 455 850
373 602 247
182 454 913
48.8%
Total Operations
Total Expenditure
44 926 143
Revenue
IRT: Implementation
19070167
User Charges
Revenue
IRT: Implementation
19070167
Operating Grants
21 868 342
22 234 299
24 685 586
Revenue
IRT: Implementation
19070167
Capital Grants
19 983 113
471 073 793
373 541 843
Revenue
IRT: Implementation
19070167
Secondary
Total Implement.
-
-
41 851 455
493 308 092
2 415 569
-1
400 642 997
-
24 773 126
-
163 659
12 708 873
#DIV/0!
51.3%
-
#DIV/0!
-
#DIV/0!
24 773 126
12 708 873
51.3%
61.6%
Revenue
IRT: Operations
11120010
User Charges
-
-
4 553 783
36 100 000
22 243 851
Revenue
IRT: Operations
11120010
Operating Grants
-
-
1 390 608
130 372 832
5 860 102
Revenue
IRT: Operations
11120010
Capital Grants
-
-
22 498 892
Revenue
IRT: Operations
11120010
Other Income
-
-
1 627 399
-
-
30 070 682
166 472 832
28 118 693
16.9%
Total Operations
-
4.5%
-
#DIV/0!
14 740
#DIV/0!
Total Revenue
41 851 455
493 308 092
430 713 679
191 245 958
40 827 566
21.3%
Net Cost to Rates
-3 074 688
-41 516 557
-87 742 171
-182 356 289
-141 627 347
77.7%
Table C.2.5 : 2008/09, 2009/10, 2010/11 and 2011/12 (March 2012) – Project Office Expenditure & Revenue
Quarterly Report
V1.6
January to March 2012
Page 17 of 59
Category
Detail
2010/11
Plan
(R m)
gl's
2010/11
Actual
(R m)
2011/12
Plan
(R m)
2011/12
Actual
(R m)
Operating Costs
Milestone 0
33.3
14.0
141.7
59.1
Milestone 1
401200, 401300, 401500, 411800, 414360, 455100 & 655100
-
-
46.1
-
Milestone 2
-
-
-
-
Start Up Cost
6.0
-
-
-
IRT Operations Staff (ME)
-
-
13.0
-
39.3
14.0
200.8
59.1
5.6
4.6
28.4
14.8
Milestone 1
-
-
26.2
-
Milestone 2
-
-
-
-
Events & Charters Income
0.4
-
6.0
-
Advertising
-
-
3.0
-
Total Estimated Revenue
6.0
4.6
63.6
14.8
33.3
9.5
67.6
44.3
-
69.5
-
Total Operational Cost
Estimated Revenue
Milestone 0
810850 & 810880
Operating Deficit (Rates)
Operating Deficit (PTI&SG)
-
Table C.2.6: 2008/09, 2009/10, 2010/11 and 2011/12 (March 2012) – MyCiTi Starter Service Operating Costs & Estimated Revenue
Quarterly Report
V1.6
January to March 2012
Page 18 of 59
C.3
Risk Management
Overview of Risk Management
The risk report is currently updated on a monthly basis, adding new risks and updating the mitigating
strategies for each item. With each analysis the mitigating factors of the previous report are updated
and compared in order to review the status of the risk profile with the City. The major risks at present
are (in order of priority):
C3.1
Delays to the negotiations of the long term agreement with the Vehicle Operators.
Primary Risk
The interim contract with the Vehicle Operators was extended up to the end of April 2012.
Extension of the interim contract from April 2012 to beyond December 2012 is critical to
ensure that the continued operations of the MyCiTi service, as the long term contract has not
been finalised. Should this not be achieved, a new interim contract would be required, which
could lead to delays.
With no contract in place, the system will not have an operator.
Delays to the long term contracts have operational cost implications.
Mitigating Measures
The City plans to negotiate an extended interim contract, with minor adjustments.
Secondary Risk
Not reaching an agreement with operating companies, prior to the Milestone 1 roll out date
and the end of the extended interim agreement.
Interim contract might need to be extended further if the long term agreement is not in place
by December 2012. The interim agreement needs to take into account a substantial increase
in the amount of infrastructure to be managed.
Mitigating Measures
The extension of the interim contract and the revised programme, should allow enough float
for a reasonable amount of fluctuation due to the multiple variables in the programme.
Regular tracking and adjustment of the programme will be required.
The Industry Transition and negotiating teams need to be strengthened.
Quarterly Report
V1.5
January to March 2012
Page 19 of 59
C3.2
Financial Management of OPEX:
Primary Risk
Not spending as planned, due to delays that exceed the allowed float in the Master
Programme. Severe delays are currently experienced on the payment of: Compensation to the
VOC's and the payment of Scrapping allowances.
Not spending the funds, result in the IRT Phase 1A project deviating from its projected
cashflow, which can lead to the underspending of funds allocated to a specific financial year.
Underspending can cause the project to lose future funding.
Mitigating Measures
All effort is made to expedite the industry transition negotiations. There is an ongoing delay
on reaching an agreement on Compensation. Early compensation for operators who agree to
the terms of the long term contract will be allowed.
Secondary Risk
The operational cost was assessed and taking the SLA’s into account, revised to be within the
available budget. The implementation of the internal changes is challenging, but feasible.
There are still elements of the operational process that needs to be clarified through the SLA’s
and Station Management Contract.
Mitigating measures
The City is in negotiation with N.D.O.T. to clarify the utilization of funds with regards to
operational costs. Any deviation from the original N.D.O.T. application must be assessed and
the impact of the changes on future operational expenditure needs to be determined and
presented to all parties.
C3.3
Financial Management of CAPEX
Primary Risk
The actual cost or updated costs of the Infrastructure projects are higher than the original
estimates, resulting in deviation from projected spending targets. The overall contract can
exceed the original estimated budget if the proposed savings identified, are not realised.
Not spending as planned, due to variations in the contract value or delays can lead to
underspending of funds allocated to a specific financial year. Underspending can cause the
project to lose future funding.
Mitigating measures
The capital costs of the projects were updated, indicating that the committed contracts are
predominantly within the revised spending targets, assuming that the proposed cost reductions
can be realized.
The proposed cost reductions are now in the process of being implemented.
The professional team assists in tracking the overall cashflow projection against the actual
spent values, to highlight possible risk areas in advance.
Quarterly Report
V1.6
January to March 2012
Page 20 of 59
C3.4
N.D.O.T. Funding Strategy.
Primary Risk
N.D.O.T. funding strategy is not in line with the City’s interpretation of the MFMA, i.e. City
will not commit to multi-year expenditure without receipt of the required funding, whereas
DORA refers only to indicative funding in outer years.
Treasury will not release funding, unless the current funds has been spent or are planned to be
spent within the applicable financial year, prior to the release of additional funding.
Mitigating measures
N.D.O.T. proposed that guarantees be put in place to secure funding. The guarantees from
Treasury are critical, to ensure that the funding is secured for the committed projects, as well
as project to be awarded in future. The IRT Project office is following up with N.D.O.T. with
regards to the guarantees suggested at the last meeting.
Receipted funds need to be spent prior to N.D.O.T. / Treasury releasing further funding. Cost
control measures and work is being programmed to ensure that funding aligns with cashflow
projections for the respective financial year, as opposed receipt of funding for the full contract
value of multi-year contracts. The balance of funding to be guaranteed.
C3.5
Inner City Depot - Risk of delays due to unearthing graves of historical artefacts.
Primary Risk
The proposed design indicates that some structures will be constructed on undisturbed soil,
potentially digging into areas where historical artefacts may be found. This could result in
construction delays.
Any delays to the construction will increase the contract duration and influence sequencing,
resulting in additional cost to the contract and disruption to the resident Vehicle Operator.
Mitigating Measures
Ideally the new design should not exceed the original building perimeter. If the proposed
design needs to be constructed on undisturbed soil, the heritage consultant should start with
trial holes as soon as possible.
C3.6
Heritage approval process required for the IRT station in Adderley street
Primary Risk
The heritage approval process required for the station at Adderley attracted public comment
and the resolution process can cause delays.
Further delays to the process can cause this station to finish later than September 2013, thus
increasing the overall project duration.
Quarterly Report
V1.6
January to March 2012
Page 21 of 59
Mitigating Measures
The process is monitored very closely, but will need assistance from the city to expedite
processes where possible.
Notes:
With reference to the Monthly Risk Profile below please note the following:



The Monthly Profile is an average risk rating, taking the initial and mitigated values into
account.
An increase in the profile can be due to an increase in the amount of high risk items or be
indicative of a need for more effective mitigation.
The risk profile will improve with the confirmation of mitigating solutions that were or can be
applied.
Quarterly Report
V1.6
January to March 2012
Page 22 of 59
C.4
Administration
Overview of Human Resources
Both the IRT organisational structures for Implementation and Operations Departments have been
approved and posts advertised. Some of the critical posts have in the meantime been filled whilst
others are at a quite advanced staged of being filled. In the light of the fact that some posts require
specific skills, categorised as scarce skills, it will have to be re-advertised as no suitable candidates
could be identified during the first round of advertisements. In other instances where suitable
candidates could be identified but the remuneration offered was not acceptable to the successful
candidates, consideration has been given to consider alternative offers of appointment by the
delegated authority. A dedicated team of Human Resources practitioners are driving the recruitment
and selection process for the filling of the vacant posts on the IRT organisational structures in
consultation with the Line Managers involved.
Overview of Project Documentation Systems
A Work Group has been established and a programme of implementation finalized for the end of
April 2012. The Sharepoint documentation sharing and collaboration platform is operational and will
go live by 1 May 2012. Training for the users of the system has been undertaken. The main challenge
will be to get users to change to the new system and use it as a primary business tool for interchanging
of all information related to the IRT project. Archiving of older electronic information into the City’s
SAP Records Management system will commence in the next reporting period.
Overview of Accommodation
Expansion of office accommodation in terms of IRT floor space, computer equipment and furniture
for new staff members will now be completed by the end of the financial year 2012, in accordance
with a revised agreed roll-out programme. The programme was revised due to a delay in relocating
existing staff from their current location which had been identified and earmarked for the IRT
Operations unit. The issue has now been resolved and will not impact on the core business function.
The furniture and equipment fit-out required to the Traffic Management Centre (TMC) has been
completed, and the TMC is now operational.
Quarterly Report
V1.6
January to March 2012
Page 23 of 59
C.5
Procurement
Overview of Procurement
The following statistics relate to the IRT procurement of goods and services, i.e. equipment,
consultants and contractors, and have been drawn from a schedule of awards in terms of the IRT
project:

The percentage split between the total value of goods and services procured to date is:
o
o
Consultants (Professional Service Providers)
Contractors / Suppliers
= 10.64 %
= 89.36 %
It must be note that the value of procured goods and services does include contingencies and
VAT, and as such, this value exceeds actual expenditure and outstanding commitments.

The value of awards made to Historically Disadvantaged Individuals (HDI) expressed as a
percentage of the total value of awards made, as measured in terms of the City’s Supply Chain
Management Policy:
= 44.72 %
NOTE:
1. The above statistics apply to the IRT project from its initiation in 2008 to present.
2. A schedule of all the appointments made in terms is appended as ANNEXURE 3 to this report.
Quarterly Report
V1.6
January to March 2012
Page 24 of 59
C.6
Health and Safety
Overview of Health & Safety
Feedback on the Occupational Health and Safety for IRT is given at the monthly IRT Client
Management meetings. The areas covered include:
1. IRT Project Office (Safety Report Feedback)
2. IRT Construction Contracts
3. IRT Operations
Construction Contracts
Independent Health and Safety Agents are appointed for each contract, and submit detailed safety
reports on a monthly basis to the relevant City contract manager. The contract managers provide
summary and exception / incident reports for inclusion in the monthly IRT Progress Report.
Overall we can report that during the reporting period a number of minimal non-compliance issues
were identified. Infringements were immediately attended to and resolved satisfactorily.
Operational MyCiTi Contracts
Full H&S assessments of the VOC operations continue. Similarly, summary and exception reports are
provided for inclusion in the monthly IRT Progress Reports. The overall station compliance is good.
The following graphs indicate the overall average H&S compliance of the stations for the period
January to March 2012, and the depots and workshops for March. Items are classified according to
their impact on the system and are rectified by the VOC’s accordingly in the week following the
assessment.
Quarterly Report
V1.5
January to March 2012
Page 25 of 59
C.7
System Planning
System Plan Overview
Phase 1A
Phase 1A implementation is scheduled to be rolled out in 5 milestones, namely Milestone 0 to 4.
Milestone 0 is currently operational. The remaining milestones will be rolled out as follows:
Milestone
Milestone 1
Description
of
services provided
Programme Dates
Reasons
Business Plan
Updated
Plan
Milestone 0 plus
The permanent Inner
City feeders covering
entire inner city areas
plus a link to Hout Bay.
9m feeder busses will be
operational.
Existing Interim feeders
in Table View will
continue in support of the
Table View Trunk service
Dec 2011
Oct 2012
Delay in award of AFC and
CCC contracts (appeals)
Expected delay in negotiating
VOC long term contracts
Delays to closed feeder
projects, due to stakeholder,
heritage and EIA constraints
Plus:
Feb 2012
Dec 2012
Longer than anticipated
construction period for
Racecourse Road contract.
July 2012
Feb 2013
Appeal against the award of
R27 north trunk contract
Permanent Table View
feeders to serve the Table
View trunk and provide a
distribution service within
the Table View area.
Milestone 2
Opportunity to
commence City to
Montague Gardens trunk
along Racecourse Road
supported by a feeder btw
Montague Gardens and
Century City
Plus:
Atlantis Trunk via
Melkbosstrand to
Montague Gardens and
Cape Town
Feeders within Atlantis
serving trunk and local
travel desires.
Milestone 3
Quarterly Report
V1.6
January to March 2012
Page 26 of 59
Plus:
Sep 2013
Nov 2013
The Potsdam Road tender had to be
retracted, due to a substantial scope
change to this section of the project
as a result of the implications to
relocate informal dwellings from the
affected road reserve.
Trunk from Bayside to
the CBD is extended from
Bayside to Du Noon.
Interim feeder between
Du Noon to Montague
Gardens (this can be
introduced earlier as part
of milestone 2 or 3)
Milestone 4
Proposed Tariffs for 2012/13 Financial Year
In March 2012, COUNCIL approved the proposed MyCiTi tariffs for public participation for the
2012/ 13 financial year. The Tariffs is following a public participation process for final approval by
COUNCIL in June 2012. A copy of the report is available on the City of Cape Town website
(COUNCIL Agenda’s).
Phase 1B & 1C
It is proposed that Phase 1B comprise of the following services:

Trunk service between Du Noon to Century City via Montague Gardens

Feeder services from Summer Greens, Edgemead & Richwood to Century City

Feeder service between Montague Gardens to Maitland and Salt Rive Rail stations via
Koeberg and Voortrekker Roads.
System planning is currently investing options of linking Hout Bay & Imizamo Yethu to Wynberg
and if found viable will be categorised as Phase 1C.
Serving the Metro South East
Phase 2 is defined as the Metro South East (MSE) area and is responsible for the majority of the total
public transport activity in the metropolitan area. Years of planning, research and investigation have
identified critical missing transport links in the public transport system serving the MSE which could
be served by BRT. These missing links and the impact thereof are clearly shown in the following
figure which describes the rail system (city’s transport backbone) in terms of utilisation over capacity
on the rail network;
Quarterly Report
V1.6
January to March 2012
Page 27 of 59
The Khayelitsha to CBD Rail service is running at over capacity (dark shade) until it connects with
northern lines towards Bellville and Southern lines towards Claremont and Wynberg. This dynamic
identifies the actual desire for movement towards the Bellville and Wynberg/ Claremont area but due
to the lack of a direct transport links to these areas, commuters travel a roundabout way to their final
destination. It is therefore planned that BRT would be implemented to address these critical public
transport missing links as schematically shown above.
Over time, the road based public transport demand between the MSE and the Cape Town CBD has
grown significantly. This is due to passengers moving from rail to both bus and mini-bus taxi services
because of the lack of capacity and perceived safety and security concerns by passengers on the rail
system. Until these concerns have been addressed, there will always be a requirement to provide road
based public transport alternative to the CBD.
Accordingly PRASA has responded in their recent Rail Plan by identifying the Chris Hani
(Khayelitsha) to CBD rail service as a ‘modernisation and demonstration’ project. Until then, an
interim express BRT service is proposed to be fully operational by December 2013. Any
infrastructure built and fleet procured for this express service will be common for future MSE trunk
services and therefore will not result in abortive expenditure. The express services must be planned
together with the development of the following prioritised public transport corridors from the MSE to:




Wynberg / Claremont
Bellville via Symphony Way
West Coast via Nigeria Way (Langa) and Jan Smuts Drive
CBD via Klipfontein Road)
Please note that the above proposals are conceptual only and subject to further detailed investigation.
The brief for professional services for the Full Phase system planning and design is currently being
finalised, with the scheduled consultant award scheduled for July 2012. This appointment will also
include the conceptual and detail design of one the above corridors which will allow construction of
this corridor to commence by the end of 2013.
Quarterly Report
V1.6
January to March 2012
Page 28 of 59
C.8
Infrastructure
Overview
All Atlantis corridor busway contracts for Phase 1A are now under construction. Atlantis and
Melkbosstrand contracts (262Q) construction commenced in October 2011. Works related to the
Potsdam Road contract commenced on 5 March 2012..
The Inner City bus-ways, particularly around Adderley Street are currently pending the heritage
public participation process which requires that the cenotaph be removed and relocated. A decision on
this matter is projected for May 2012. Any delay will result in this station being completed beyond the
Phase 1A Milestone 4 scheduled date. Queens Beach Station and Roadway works tender is underway
and construction is expected to commence in May 2012. V&A Waterfront station construction and
civil works can commence as soon as negotiations between CoCT and the V&AW have been
concluded.
Design of the all Atlantis Corridor stations are progressing well and design delivery should be
achieved for Blaauwberg, Atlantis and Potsdam Road stations. Design for the Inner City station on
Adderley Street is still on hold pending resolution of the HIA assessment. Queens Beach, which had
to be designed to accommodate special requirements from neighbouring properties, is yet to be
finalised.
Busway Civil Contracts & Stations
112Q-R27 North at Sundown & Sunningdale Roads
 On programme for completion by April 2012, excluding stations. Operation on this route is
aligned with Milestone 3.
113Q-Non Motorised Transport (Table View / Milnerton areas)
 Works have been completed. Contract has however been extended to cater for landscaping
maintenance.
128Q-Racecourse Road, Milnerton
 Contract extension of time 54 days granted. Current completion date scheduled for September
2012, with stations scheduled to be complete by then. System is scheduled to be operational along
this route from early 2013.
262Q- Atlantis & Melkbos Civil Works around Stations
 Services clashes at Melkbos are projected to have a 42-day impact on the completion of the
contract. The completion of Melkbos station will not be achieved for Milestone 3. Project
completion estimated to be in February 2013. An interim stop will be adopted for start up of
Milestone 3.
 Atlantis civils and station works are scheduled for completion by September 2012, and
operational for Milestone 3.
437Q-Blaauwberg Road
 On programme for completion by May 2013.
 The successful integrated management of traffic during the relocation of the Chevron pipeline at
Table View Station was completed in February 2012.
 The focus is on the section from Pentz / Raatz to Wood Drive, as the stations are required for
operations early in 2013.
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154Q-Potsdam Road
 Scheduled to commence in March 2012.
 Relocation of illegal dwellings and removal of illegal electrical cables is critical for construction
in the applicable area.
Open Feeder Stop Contracts
Construction of the Open Feeder Stops in the Inner City, Table View and Atlantis is still being met
with some resistance from local residents wrt to stop location and design type. This is being addressed
through a public notification process and well as various meetings with the local rate payers
associations.
It is noted that a 60 Day Extension of Time (EOT) Claim that was submitted by Group 5 for the Inner
City Feeders has been adjudicated, and an award of 16 days was granted. A further claim (1B) for
additional cost incurred due to a reduction in the scope of work has been submitted and is currently
being evaluated.
375Q-Table View Feeder Stops
 Works are currently on programme for completion by November 2012.
 Table View closed feeder station due for completion by September 2012. Operation of this
station is in line with completion of Stations along Blaauwberg Road, i.e. Wood, which is
scheduled for early 2013.
469Q-Atlantis Feeder Stops
 On programme for completion by end of 2012.
319Q- Inner City Feeder Stops
 Currently the contract is running two days behind the programme completion of end February
2013.
 Extent of individual stop construction delayed due to clash of underground services and shortage
of bitumen.
 Gardens feeder station retail under consideration with the approvals authority.
 Adderley Feeder Station – currently undergoing a public participation process to relocate the
Cenotaph.
 Queens Beach Feeder Station construction scheduled to commence mid 2012.
 V&A Waterfront Station – pending agreement with V&AW regarding costs and design set back
lines.
IRT Depot Contracts
The construction of the Stables Bus Depot is well advanced with revised completion of all portions
now planned for the end of May 2012, as a result of the liquidation of the aluminium shopfront
contractor. The Atlantis bus depot site was handed over to Power Construction during January 2012,
with construction well underway. The Inner City Bus Depot Phase 2 tender closed mid January 2012,
and the second letter was issued to Civils 2000 at the end of March 2012. Construction is scheduled to
commence April 2012.
170Q - Stables Depot
 Noted that the slow progress of works remains a concern and the recent liquidation of Winlite, the
glazing contractor, will have an impact on the completion date of the works. Expect occupation of
Depot from June 2012.
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191Q - Inner City Depot
 Works are scheduled to commence in April 2012, and Autopax are well in the process of vacating
the premises. Late design change requests by the Operator, may result in a completion of portions
of the contract being delayed.
43Q - Atlantis Depot
 Contract works has commenced on 9 January 2012.
 Final construction programme still to be agreed, however there has been minor slippage on the
provisional programme, which the contractor advises can be made up.
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C.9
Business Development
Overview of Business Development
The Business development work stream is primarily responsible for planning the process of operating
MyCiTi, including the preparation of major operational tenders and contacting of the MyCiTi service
providers and for the design and procurement of the technology systems.
It is also responsible for integration of the operations and the infrastructure work of the IRT from an
operations perspective and for planning the MyCiTi system from a business point of view.
The contracted and “to be” contracted MyCiTi service providers include the Vehicle Operating
Companies, the Station Management Contactor, the Control Centre and Automated Fare System
Contactors.
The technology systems being designed and procured include:

The MyCiTi buses and related technology;

The control centre equipment i.e. tracking systems, information and communication systems
and associated intelligent transport systems (ITS) and supporting information technology
systems;

The automated fare collection systems i.e. fare validation systems and gates, fare media
electronic smart cards and supporting information technology systems.
Amendments to the Business Plan
The Business Plan for Phase 1A was approved by Council in October 2010. Council approved two
sets of amendments subsequently, and these are available from http://www.capetown.gov.za/en/irt, by
clicking on Business Plan and then on Amendments to the Business Plan. There have been no
amendments to the Business Plan during the reporting period.
Vehicle Procurement Contracts (VPCs)
The MyCiTi vehicle fleet for Phase 1A is being procured through three procurement contacts:

Supplementing the initial order of 43 trunk service buses an order for the acquisition of an
additional 10 x 12-metre, high-floor trunk vehicles was placed in mid-2011. These vehicles have
now been delivered and after final acceptance testing entered service in March 2012.

A contract for the supply of 190 x 9-meter, low-entry feeder buses was awarded in 2011. The
buses will be supplied in a CKD (complete knockdown) kit form and the first buses are currently
being assembled in Elsies River, providing local employment opportunities. The delivery of the
first buses is anticipated to commence in May 2012 (subject to possible shipping delays), and
planned delivery will continue over a period of 7 months. Representatives from the IRT Project
Office and from the City’s Technical Services Department inspected the production prototype at
Optare’s factory in Leeds, UK which proved to be extremely beneficial in that a number of
production issues could be resolved.
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
A tender is being prepared to procure the balance of high-floor trunk service bus fleet for Phase 1.
Two issues which could significantly affect the procurement of the buses are the volatility in foreign
currency and changes in legislation pertaining to local content. With regard to the current contracts,
forward Forex cover has been secured for the imported components, as per standard operating
procedures. With regard to local content, this could affect delivery lead times, given that
manufacturers may have to retool/equip their manufacturing plant to comply with new requirements.
In response longer lead times for manufacture are planned for future vehicle contracts. Although
regulations pertaining to local content were to be promulgated on 7 December 2011, this has been
delayed.
Vehicle Operator Contracts (VOCs)
During the reporting period the business development team focused primarily on the following two
areas relevant to the VOCs;

Drafting documentation forming the basis of the long term Vehicle Operator (VO) Contracts
comprising the Prospectus and the Contract itself. In particular, the Prospectus which
provides an overview of the IRT structure in which the VO will be operating, as well as
detailed system information as required by the VOCs to cost their operations during the longterm contract period, has undergone a number of iterations as the team refined the bus service
and the model for contracting the VO services. It is now envisaged that the Prospectus will be
finalised for distribution to the VOCs toward the end of April 2012 when the process of
tender and negotiations for the long term VO contracts will commence.

Extension of the current Interim VO contracts to cater for the period up to the point that the
long term VO agreements are in place. This required extensive assessment and negotiation to
cater for the operation of a feeder bus service which is in addition to the trunk service they are
currently operating. The agreement is expected to be finalised in time for the conclusion of
the contract by end April 2012.
Station Management (SM) contract
The Station Management tender that was originally advertised on 4 November 2011 was cancelled on
28 February 2012 to allow amendments to be made to the tender design. This contract is planned to be
re-advertised during April / May 2012.
Automated Fare Collection (AFCs)
Significant changes occurred regarding the fare system during the reporting period.
TRANSITION FROM THE INTERIM PAPER TICKET SYSTEM
Initially, when the Milestone 0 starter service commenced in May 2011, an interim paper ticket
system was used. From November 2011 this was replaced in a phased manner by EMV-compliant
electronic cards until 28 January 2012, when acceptance of paper tickets came to an end (bar a few
exceptions). From this date payment can be made only by using such cards, which must generally be
obtained or topped-up prior to boarding a bus or entering a station. EMV stands for Europay /
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MasterCard / Visa, which sets the standard for banking media, designed partially for use in a transport
environment, and is required by NDOT regulations. The card provided by MyCiTi for this purpose is
called the myconnect card, but EMV compliant cards provided by others can also be used, and have to
be bought by passengers at a present cost of R22.
In the three months from December to February 2012 two free “emergency tickets” per passenger
were issued with each myconnect card. The main reason for issuing these tickets was to assist
passengers if they found themselves caught in the system with no value on their card, and no chance
of being able to top up – i.e. to help them learn the system. From the beginning of March no
emergency tickets are being issued together with a newly purchase card, although such tickets issued
before can still be used until 30 June.
AUTOMATED FARE SYSTEM
By end March 41 951 myconnect cards have been issued. In January, a total number of 138 354
transactions were made by passengers using their myconnect cards on the MyCiTi system, 307 531 in
February and 337 647 in March.
Other EMV cards are currently being used by passengers on the MyCiTi system to pay for their fares,
namely the Tap-i-fare card and the ABSA One Touch card. However, the extent of use of these cards
on the MyCiTi system is negligible in comparison to the myconnect card.
There have been numerous technical challenges which have had to be overcome during this first
quarter. In particular, this related to the need for improved systems internal to ABSA (who is
contracted to provide the services regarding the card), the need to develop additional protocols as
issues and problems surfaced, and the failure of staff operating the MyCiTi system to follow the
operational protocols correctly. Furthermore, there were unforeseen difficulties related to the
equipment on the bus, for example, where the collection of dust in the cradles coated the contact
points resulting in the validators not being properly charged by the bus.
The development towards the full implementation of the AFC system, i.e. distance base fares, is
underway. However, there are some challenges ahead related particularly to the overarching
capabilities of the NDOT data structure, the development of a single trip solution for the ‘once off’
users of the MyCiTi system and the integration between the fare system equipment on the bus and the
control centre equipment for the calculation of distance based fares, and measures to address fare
evasion.
Continued effort is still being put into the establishment of the ABSA retail footprint for the selling of
cards and loading of value. By end March, there were only 13 retailers actively performing these
functions. In an attempt to ease the points of sale and loading of value in the vicinity of the V&A
Waterfront, the AFC Contractors have set up a desk to perform these functions at the Information
Centre in the V&A Waterfront.
A significant step was made during the reporting period when the City signed off on the design of
special gates, and the final order for these gates was placed - see figure below.
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Graphic indication of Station Access Gates
Control Centre and Vehicle Tracking
INTERIM SYSTEM
The electronic tracking of the 42 MyCiTi buses as well as the close circuit television (CCTV)
surveillance remains unchanged, with schedule non-compliance by the VOCs (minor at this stage)
being dealt with manually.
ELECTRONIC CONTROL CENTRE
In this first quarter, the emphasis has been on the installation of ITS equipment on the buses and
stations. The base system is in place and operational at the Transport Management Centre (TMC).
During March, eight System Controllers were employed and comprehensively trained in operating the
control centre system. These Controllers are currently operating from the TMC in two shifts of 4
Controllers per day. Comprehensive training was also provided to 21 drivers and 19 VOC Supervisors
in the use of the mobile touch terminal (MTT) on the bus. The reason for training the VOC
Supervisors is so that they become the ‘trainers’ moving forward.
Advertising Management Contracts
The tender for management of the MyCiTi advertising opportunities closed on the 7 February 2012
and the assessment process is currently under way. It is anticipated that the appointment will be made
during May 2012.
Further focus areas of the Business Development Team
During the reporting period the Business Development division also addressed the following:

Amendments to the terms and conditions of the myconnect card are being prepared, and the
MyCiTi Rules are being revised.
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
The tender for the supply of professional and specialised services, including the development of a
business plan for future phases closed on 27 January 2012 and the quality assessment of the
tenderers is currently under way.
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C.10 Industry Transition
Overview of Industry Transition
Surveys for Market Share Compensation to Taxi Operators
Final adjusted survey results were issued to directly affected minibus-taxi operators and the two bus
companies in November 2011.
All adjusted survey results and fare revenue were agreed upon by all affected operators. However, at
the time of writing this report the City was still in clarification discussion with one
association. This allowed the City to determine market share based on fare revenue, which had been
shared with operators on 18 November 2011.
Notice in Media re Affected Operators
On 16 September 2011 the City published a formal notice in the press addressed to individual taxi
operators and taxi associations, inviting those who considered themselves to be directly or partially
affected to indicate the reasons why they consider themselves affected; and inviting holders of
operating licences in listed routes to inspect lists of affected operators to determine whether they are
on those lists, and to advise the City if they are not. The notice and related documents are available at
www.capetown.gov.za/en/irt.
Steps towards Compensation
The City has requested all directly affected taxi associations to hold special general meetings to
decide formally on an allocation formula for the distribution of the compensation pots, once
determined by the City and offered to each association. The Registrar of Taxi Associations will
oversee these meetings. The associations are also required to submit to the City proof that at least the
holders of 80% of operating licences in the association support the allocation formula. This process
has now been concluded with most of the associations.
Thereafter the City’s compensation offers will be finalised. In order to finalise the compensation
offers, the City planned to conduct a series of additional surveys, using selected operators, to
determine specific cost inputs into compensation model. These surveys have now been concluded on
most of the routes and the results incorporated into cost model.
Surveys of Passengers on competing GABS routes
The agreement between GABS, Province and the City provides that on routes overlapping with the
MyCiTi starter services, occupancy rates must be surveyed and GABS routes with low occupancy
levels should be discontinued. A survey of Golden Arrow Bus Services (GABS) routes overlapping
with MyCiTi services was conducted in August 2011 and the results were reported previously.
As a result of this process, 22 of the 56 trips per day operated by GABS in the area were discontinued
with effect from December 2011 / January 2012. Further surveys will be conducted to reassess the
occupancy rate, which could result in further decisions to reduce GABS bus trips.
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C.11 MyCiTi Operations
Overview of MyCiTi Operations
Summary of Passenger Numbers
Since its launch in May 2010 until March 2012, over 3.2 million passenger journeys1 have been made
on the MyCiTi rapid transit system, many of whom use its rapid bus service on the dedicated bus
lanes. This includes transport services during the Soccer World Cup, passengers who made use of
MyCiTi buses during events at the Cape Town Stadium and those who made use of event services
offered with chartered buses.
Between January and March 2012 there were approximately 800 000 passenger journeys on regular
services (Table View-Civic Trunk service, Inner City Feeder and Table View Feeders), a slight
decrease on the 885 000 figure reported in the previous quarter. During March 2012 the airport route
showed a good increase in ridership again after taking a dip in the early part of the year. Ridership has
only slightly decreased from 34 214 in the last quarter to 32 856 in this quarter. Trips on the Tap-ifare alternative card system or other contactless cards are not reflected in these figures.
All these figures are based on ticket sales. The following graph indicates the renewed increase in
airport ridership.
MyCiTi Airport Service: passengers per month
14000
12000
10000
8000
6000
4000
2000
Mar-12
Jan-12
Feb-12
Dec-11
Oct-11
Nov-11
Sep-11
Jul-11
Aug-11
Jun-11
May-11
Apr-11
Mar-11
Feb-11
Jan-11
Dec-10
Nov-10
Oct-10
Sep-10
Jul-10
Aug-10
Jun-10
May-10
0
Figure 1. Airport to CBD IRT service: Monthly Ticket Sales
The graph below indicates the approximate ridership on the Table View-Civic Trunk Service, the
Inner City Feeder and the Table View Feeder services.
1
The term ‘passenger journey’ is defined below
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Figure 2. Assumed passenger journeys based on ticket sales: MyCiTi services for Table View-Civic Trunk, Inner City
and Table View Feeder services)
A ‘passenger journey’ is a journey a passenger makes travelling on one or more MyCiTi
services from their origin to their destination, irrespective of how many times they transfer. For
example, a passenger who travels on a feeder bus in Table View, then transfers to a trunk bus to the
Civic Centre Station, and then to a feeder bus to the Waterfront is counted as only one passenger
journey. Trips made as part of event services and on the airport route are added to the other passenger
journeys.
Notes re the table above: The numbers above have been calculated using ticket sales, assuming that
one third of passengers use only feeders and that two thirds use trunk and feeders or only trunks. This
assumption is based on initial surveys and will be tested with further surveys.
Marketing campaigns are well under way to explain the myconnect card and new fare system to
customers. The transition from the paper tickets at the end of January has gone very well and a team
has been set up to deal with complaints and queries relating to the card.
Summary of EMV card validations:
Month
Regular services (excl
airport & events)
Airport
Jan 2012
Feb 2012
Mar 2012
Total (Route)
131 754
321 935
340 061
694 023
161
1 222
1 381
2 764
Total (Month)
131 975
323 157
341 442
696 787
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The next graph indicates the revenue income versus Vehicle Operator operating costs (i.e. excluding
fixed costs) of the service.
Graph indicating Revenue vs Direct Vehicle Operator Expenditure
excl fixed costs
R 4 500 000.00
R 4 000 000.00
R 3 500 000.00
R 3 000 000.00
R 2 500 000.00
R 2 000 000.00
R 1 500 000.00
R 1 000 000.00
R 500 000.00
R 0.00
June 2011
July 2011
August 2011
Ticket Revenue
September October 2011 November
2011
2011
Payment to VOCs (km + driver costs)
December
2011
January 2012
Operations Management
A number of operational changes have been made to improve the frequency and time table adherence
of the MyCiTi service. Table View congestion on Gie and Blaauwberg Roads continue to cause
problems with the F14 and F15 services, but ways of dealing with these issues are being looked at.
The following table indicates the compliance of our busses against the present timetables. There has
been a slight improvement on some of the routes since the last quarter. The overall target is to beat the
London Transport figure of 85%.
Averages
Averages
Averages
% On-Time
(2.59 min early to 5.59 min late vs. time table time)
July to September 2011
T1
Airport
F1
F14
F15
F16
87%
64%
88%
79%
57%
67%
October to December 2011
88%
99%
92%
75%
72%
78%
January to March 2012
87%
95%
90%
75%
78%
79%
Operational Resources
The City has undergone a recruitment drive to fill permanent positions within the operations team.
Interviews have been taking place in this quarter with at least 4 permanent placements due to be made
in April and May.
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Public Feedback
A key focus to enabling the system to improve relies on the feedback from the general public. Data is
being compiled from calls being received from the public at the Transport Information Centre. The
majority of comments and complaints have related to implementation of the EMV card (as reflected in
“ticket irregularities”). Corrections have been made and this has resulted in a reduction in such
complaints towards the end of this reporting period.
IRT Monthly Feedback
01 January 2012 - 31 March 2012
700
600
500
400
300
200
100
0
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C.12 Communications, Marketing & Branding
Overview of Communications & Marketing
January 2012
The month of January was complicated in terms of communication, given the need for broad,
widespread information dissemination about the switch from paper tickets to the myconnect card, but
realising that most people are still on leave until the middle of the month. Following on from an
extensive advertising campaign in November/December further adverts were placed in newspapers,
both communities and dailies, editorials, and radio adverts to name a few
During January a media briefing was also arranged to allow Councillor Herron, as well as
representatives from ICT-Works, the card supplier ABSA bank and the National Department of
Transport to speak to the media and the public about the implementation of the card and take
questions.
Media Releases and Media Engagement
Media releases issued from 1 – 31 January 2012:
6 January
11 January
13 January
17 January
17 January
17 January
20 January
25 January
30 January
31 January
Get a myconnect card by 15 January and stand a chance to win a six month free
bus pass
MyCiTi bus ridership figures for December 2011
MyCiTi bus myconnect card figures released
Construction begins on permanent MyCiTi feeder station in Table View
Myconnect benefits MyCiTi passengers
Mayco recommends council postpone MyCiTi tariff increases
MyCiTi ticket sales end as myconnect kicks in
Cape Town recognized for its sustainable transport efforts at international
transport conference
City to brief media on roll out of MyCiTi’s myconnect card
Myconnect: setting the trend for public transport (press conference press
release)
The January edition of the MyCiTi e-newsletter was prepared with a focus on the launch of the new
Optare Solo 9m feeder buses, more information on the myconnect card, that paper tickets are no
longer accepted as a form of fare payment for trips on MyCiTi, and construction information for work
underway in the Table View and inner city areas.
February 2012
The primary communication focus for February 2012 was threefold:

The myconnect card still featured prominently in our advertising, and media queries;

The numerous events unfolding in and around Cape Town offered an opportunity to do some
targeted advertising for the MyCiTi bus services;

Behavioural adverts, reminding motorists and pedestrians to be aware of the changed traffic
signals and only to proceed when it is indicated as safe for them to do so.
This month also saw Premier Helen Zille participate in a cycle race against a MyCiTi bus and a
private car in peak traffic which formed part of her training for the upcoming Argus Cycle Tour next
month. The purpose of this event was also to demonstrate that public transport is the most efficient
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form of travelling to and from the city centre. The results: The bus arrived at the Civic centre station
within 39 minutes, the Premier took 49 minutes and the car took 57 minutes to make the same
journey.
Media Releases and Media Engagement
Media releases issued from 1 – 29 Feb 2012:
3 February
3 February
6 February
6 February
7 February
8 February
15 February
15 February
16 February
16 February
21 February
21 February
22 February
22 February
24 February
City acts against motorists driving in MyCiTi bus lanes
MyCiTi taking steps to fix feeder route delays in Table View area
Bitumen shortage continues, City reprioritising roadworks
Road closures State of the Nation Address/Opening of Parliament and
rehearsals
Cycling in Cape Town “Share the Road”
City welcomes taxi industry's TAP-i-FARE™ payment card
Traffic advisory Racecourse Road closures
Cllr Herron to conduct site visit and provide update on City’s NMT
programme
Gardens residents warned of work on MyCiTi bus station this weekend
Cape Town’s NMT network extending across Cape Town
City warns of week-long road closure around Table View MyCiTi station
Premier Zille and Cllr Herron to race a MyCiTi bus and car from Table
View on their bicycles
Premier Zille and Cllr Herron race a MyCiTi bus to town
City to host Rail Summit to further develop Comprehensive Integrated
Transport Plan
SPEECH BY MAYORAL COMMITTEE MEMBER FOR TRANSPORT,
ROADS AND STORMWATER, Councillor Brett Herron, speaking at the
Rail Summit held in the Civic Centre on 24 February 2012
The February edition of the MyCiTi e-newsletter focused on the changeover from paper tickets to the
myconnect card, construction for the new routes in the inner city area and the smaller buses for feeder
routes that are being built locally.
March 2012
March saw the development of communications materials and media information pieces focusing on
the emerging retail footprint for the myconnect card and the revised fares structures. Public meetings
were held on 28 and 29 March for the city bowl and Sea Point areas, timed with the publication of
wrap-arounds for community newspapers in the City Bowl, West Coast and Hout Bay. Planning and
development work for the new MyCiTi website, direct marketing campaign and marketing research
project continues.
Media Releases and Media Engagement
Media releases issued from 1 – 31 March 2012:
5 March
8 March
12 March
12 March
15 March
22 March
22 March
Quarterly Report
Cape Argus Cycle Tour - Free Transport and Road Closure Information
Moving Cape Town’s Cenotaph – your chance to comment
Roadworks at Gardens MyCiTi Station from 16 – 18 March
Construction in Table View – Keeping the public informed
UPDATE!!! Roadworks at Gardens MyCiTi Station from 16 – 18 March
Cape Town Carnival 2012 - Public Transport and Road Closure Information
City reminds Capetonians of basic road safety rules
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27 March
28 March
28 March
30 March
MyCiTi Public Meetings in Sea Point and the City Bowl
STATEMENT BY COUNCILLOR BRETT HERRON, MAYORAL
COMMITTEE
MEMBER
FOR
TRANSPORT,
ROADS
AND
STORMWATER: Update on the City of Cape Town’s dispute with SANRAL on
toll roads
TABLING OF THE DRAFT BUDGET BY EXECUTIVE MAYOR OF CAPE
TOWN, ALDERMAN PATRICIA DE LILLE, AT THE COUNCIL MEETING
28 MARCH 2012
An Evening with the Eagles - Public Transport and Road Closure Information
The March edition of the MyCiTi e-newsletter focused on the proposed devolution of transport
planning to the City’s authority, the bid to turn our cities from car-centred places to ones where public
transport and the interests of all residents take preference.
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D. Conclusions
D.1. Main Successes & Challenges of the Project
The following can be described as the main successes of the project:

Ridership since May 2011 has reached 2 million;

Support by the general public for the IRT has exceeded expectations;

The vehicle operators have responded to the business opportunities offered and are delivering
a high-level service.

The provision of the myconnect card for users of the BRT system will provide banking type
debit facilities to a large portion of the metropolitan population that as yet does not have
access to such arrangements.
The challenges to the project are:

Continued improvement of communication to the general public as well as affected parties;

Roll out to the main metropolitan areas to the south east is to be prioritized;

Smoother vehicle operator negotiations without further delays;

Local bus industry were unprepared for the feeder vehicle tender due to limited opportunity to
match specifications for low floor and special needs passenger requirements, and inability of
their existing vehicle being able to operate safely in built-up CBD and residential areas
(tracking and vehicle size).

The myconnect card banking charges are a concern to users.

Creation and user acceptance of an internet based Document Management & Collaboration
system.
D.2
Do the Outcomes justify the Costs?
Based on the present day successes to date, the outcomes for this quarterly period continue to justify
the costs.
D.3
Were the Objectives Achieved within the specified Time & Budget?
The planned IRT project objectives for this reporting period have been achieved, but process delays
were incurred on spend and roll-out of a limited number of project activities.
D.4
Embedding the Objectives in Local Institutions
Service Level Agreements are well developed to formalize structures between City departments and
external stakeholders.
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D.5
Preparation of Stakeholders
In the implementation of the IRT system in Cape Town, local taxi operators received training and
guidance for transition to vehicle operator contracts. Bus industry consultations were held and tasked
with assessing the ability of the local industry to take up the challenge of the feeder bus roll-out to
match specifications and requirements.
Ongoing and regular consultations are held with local communities, local businesses, organizations
such as Cape Town Partnership, ACSA, PRASA and also included local developers such as the V&A
Waterfront and Century City, amongst others.
D.6
Project Direction
Whilst focus remains on achieving the targets for completion of Phase 1A, reviews will be undertaken
in regard to bus technologies available for trunk and feeder routes. No re-orientation is currently
planned for the IRT Project.
Strategic planning is in progress for the roll out of other phases, namely;

Phase 1B – Dunoon to Century City Trunk and associated Feeders

Phase 1C – Hout Bay to Wynberg Feeder

Phase 2 (Express) – Metro South East Express Service to CBD

Phase 2A – Landsdown Wetton Corridor Trunk and associated Feeders
Quarterly Report
V1.6
January to March 2012
Page 46 of 59
E. Lessons Learnt & Recommendations
The team has learnt lessons from the outcomes of the project in regard to the following elements:

Organisational structure

Project management


o
Implementation of a Document Management System from start of the project.
o
Internal Communications
Vehicles
o
Vehicle acquisition
o
Vehicle Specifications
o
Tyre Wear
o
Fleet management
System Planning & Infrastructure
o
Trunk Extensions
o
Review of High Floor bus
o
Fare Structure & design
o
Universal Access
o
New fleet type
o
Data Collection
o
System Demand Modelling
o
Virtual BRT lanes
o
Intersection & signal treatment
o
Non Motorised Transport treatment
o
Depot design
o
Pavement design, delineators & Colourisation
o
Urban design & landscaping
o
Bikeways
o
Feeder service design & priority
o
Station design
Quarterly Report
V1.6
January to March 2012
Page 47 of 59


Business Planning & Operations
o
Station Management
o
Automated Fare Collection

The technical difficulties associated with the handheld AFC validators on the
bus were underestimated – simply, due to the fact that because this is the first
of its kind in the world there is no established knowledge pool to make use of
for resolving such difficulties quickly. The City is now starting to build that
knowledge base;

The AFC contractor has underestimated the resources required for the rolling
out of the retail footprint. This has resulted in the City being compromised
where passenger accessibility to acquiring the card and topping up is
concerned – more time and resources should be allocated within the AFC
contractor to finding more creative ways of attracting retailers;
o
Advertising/ Bus stops
o
Vehicle Operating Contracts
o
Industry transition
o
Operating deficit
o
Control Centre
o
System Operation Planning
Marketing & Communications
o
Provide users of the system better access to system information including schedule
information, route information etc. through social media (Facebook, Twitter and
others).
o
A standard tailored approach be developed for informing communities about planned
services and construction.
o
Messaging and public engagement with the public be simple, clear and concise.
o
Realize the value of properly using social media for reputational risk management.
o
Integrate the communications function into every element of the project’s
development stages and planning.
o
The communications team needs to be able to advise other project members to any
potential crises in future development stages.
Quarterly Report
V1.6
January to March 2012
Page 48 of 59
Annexure No. 1 – Grant Framework & Programme/
Project Design
Purpose of the
Project:
The MyCiTi project of the City of Cape Town (the City) represents two
crucial, related components which contribute to realising the vision of
improved public transport shared by national government and the City.
Firstly, the project is implementing a major new road based (bus rapid
transit) component of a multi-modal integrated public transport system for
the City;
Secondly, through the MyCiTi project, the City is beginning to establish
the capability to take responsibility for running a multi-modal city-wide
public transport network in line with the intentions of national policy and
the NLTA, which seeks to devolve such responsibility to the cities and the
transformation the current road based public transport industry
Outcomes/Outputs/Indicators:
Please refer to the table of indicators as shown below.
Key Activities:
Please refer to the Master Programme (Point C.2) and Annexure 1 (Table
of Indicators).
Assumptions &
Risks:
The following key assumptions have been applied to the planned
development and implementation of Phase 1A and further phases of the
MyCiTi IRT project;
a.
b.
c.
d.
e.
f.
Quarterly Report
Capital funding via PTI&SG for the project will continue beyond
the current approved DORA grant allocations and on the same basis
as present.
The fare revenue will be as modelled.
The risk that the modelled fare revenue is not realised or the
operating deficit is higher than projected, shall be shared between
the City and PTISG.
A significant portion of the operating costs not covered by fare
revenue and MyCiTi advertising and other concessions will be
covered by the PTISG until replaced by a municipal public transport
operating grant.
Existing public transport users will migrate to the MyCiTi system
and 7% of existing car users (choice users) will shift to the new
MyCiTi public Transit mode.
The existing public transport industry (bus and taxi industry) will be
willing partners in the transformation process and will operate the
MyCiTi services.
V1.6
January to March 2012
Page 49 of 59
Annexure No. 2 – Table of Indicators, MyCiTi
Quarterly Report
V1.5
January to March 2012
Page 50 of 59
Quarterly Report
V1.6
January to March 2012
Page 51 of 59
Quarterly Report
V1.6
January to March 2012
Page 52 of 59
Quarterly Report
V1.5
January to March 2012
Page 53 of 59
Annexure No. 3 – SCM BAC Summary Progress
(January 2012)
TENDER NO.
F/YEAR
TYPE
-
2007/2008
Single Source Appointment of
Service Provider
204S/2007/08
2007/2008
Award of Tender
266C/2007/08
2007/2008
Award of Tender
27Q/2008/09
2008/2009
Award of Tender
80Q/2008/09
2008/2009
Award of Tender
77Q/2008/09
2008/2009
Award of Tender
131C/2008/09
2008/2009
123C/2008/09
2008/2009
133C/2008/09
2008/2009
128C/2008/09
2008/2009
127C/2008/09
2008/2009
139Q/2008/09
2008/2009
Award of Tender
144Q/2008/09
2008/2009
Award of Tender
163Q/2008/09
2008/2009
Award of Tender
135C/2008/09
2008/2009
-
2008/2009
319Q/2008/09
2008/2009
-
2008/2009
-
2008/2009
390Q/2008/09
2008/2009
-
2009/2010
563N/2008/09
2009/2010
Quarterly Report
Appointment of
Consultant /
Service Provider
Appointment of
Consultant /
Service Provider
Appointment of
Consultant
Appointment of
Consultant /
Service Provider
Appointment of
Consultant /
Service Provider
Appointment of
Consultant
Request for
Deviation (above
R200 000.00
Award of Tender
PROJECT DESCRIPTION
Authority to Appoint Dr Lloyd Wright, International Transport
Expert, as a Technical Specialist Advisor, to the City of Cape
Town, to Guide and Advise on the Planning, Design,
Programming and Implementation of the Bus Rapid Transport
Components of the Public Transport Implementation Action
Plan, Phase 1 (2007 - 2010)
Provision of Professional Services : Integrated Rapid Transit
System : Operational Plan
Provision of Professional Services : Integrated Rapid Transit
System : Business Plan (Project Report Stage)
Construction of Public Transport Corridor through Culemborg
from Church Street to the N1 Underpass : Roadworks,
Relocation of Railways, Viaduct and Appurtenant Works
Construction of Public Transport Corridor through Paarden
Eiland from the N1 Underpass to Milner Road: New Bridge
Structure over Salt River Canal (World Cup 2010 Project)
Construction of Public Transport Corridor through the Paarden
Eiland Railway Spur from the N1 Underpass to Milner Road :
Roadworks, Services Accommodation and Appurtenant Works
AUTHOR /
PROJECT
MANAGER
AGENDA
ITEM
RESOLUTION
D Cupido
06/08/2007
Approved
Ron Haiden
18/12/2007
Approved
Ron Haiden
17/03/2008
Approved
Cobus Hugo
06/10/2008
Approved
Cobus Hugo
17/11/2008
Approved
Cobus Hugo
17/11/2008
Approved
Provision of Professional Services : Process Manager
Jonathan Louw 17/11/2008
Approved
Provision of Professional Services : Road Work Engineer
John Martheze 17/11/2008
Approved
Provision of Professional Services : Implementation of the
Integrated Rapid Transit System : Non-Motorised Transport
Specialist
Jonathan Louw 17/11/2008
Approved
Provision of Professional Services : IRT : Business Manager
Jonathan Louw 17/11/2008
Approved
Provision of Professional Services : Implementation of the
Integrated Rapid Transit System : Industry Transition Specialist
Jonathan Louw 17/11/2008
Approved
Cobus Hugo
08/12/2008
Approved
Cobus Hugo
15/12/2008
Approved
Cobus Hugo
15/12/2008
Approved
Jonathan Louw 15/12/2008
Approved
Provision of Professional Services: Implementation of Integrated
John Martheze 09/03/2009
Rapid Transport System - Communications Consultant
Approved
Construction of Public Transport Corridor along Route R27 from
Racecourse Road to Blaauwberg Road: Roadworks, Services
Accommodation and Appurtenant Works
Construction of Public Transport Corridor through Culemborg
from Old Marine Drive to Church Street: Roadworks, Relocation
of Railways, Service Accommodation and Appurtenant Works
Construction of Public Transport Corridor along Route R27 from
Milner Street to Racecourse Road : Roadworks, Services
Accommodation and Appurtenant Works
Provision of Professional Services: Implementation of the
Integrated Rapid Transit System: Design Specialist
Construction of Atlantis Integrated Rapid Transport Corridor :
Old Marine Drive to Heernegracht: Roadworks, Service
Cobus Hugo
Accommodation and Appurtenant Works
Electronic Fare Collection (EFC) Project: Provision of Professional
Francois Nell
Services 2010 World Cup Project
Request for
Deviation
Request for
Increase In
Integrated Rapid Transport / 2010 World Cup: N1 Corridor
Contract Sum and Priority Projects - Culemborg / Koeberg / R27 Corridor : Increase
or Period (above In Professional Fees
R200 000.00)
Cape Town Integrated Rapid Transport System (Phase 1A) Award of Tender
Major Stations Superstructures
Appointment of ACSA to Undertake Implementation of the Cape
Town International Airport IRT Station Sub-Structure and
Associated Road Works on Behalf of the City of Cape Town
Supply and Delivery of Kassel Kerbs for Integrated Rapid
Transport Stations
23/03/2009
Approved
20/04/2009
Approved
Dave Buerger
08/06/2009
Approved
Dave Buerger
29/06/2009
Approved
Dave Buerger
06/07/2009
Approved
Dave Buerger
20/07/2009
Approved
V1.5
January to March 2012
Page 54 of 59
TENDER NO.
F/YEAR
TYPE
-
2009/2010
Request for
Deviation
556N/2008/09
2009/2010
Award of Tender
17Q/2009/10
2009/2010
Award of Tender
-
2009/2010
Request for
Deviation and/or
Condonation
139Q/2008/09
2009/2010
Request for
Deviation
17Q/2009/10
2009/2010
Award of Tender
-
2009/2010
-
2009/2010
-
2009/2010
-
2009/2010
319Q/2008/09
2010/2011
86Q/2009/10
2010/2011
-
2010/2011
123C/2008/09
2010/2011
133C/2008/09
2010/2011
127C/2008/09
2010/2011
CM 08/03/09
2010/2011
17Q/2009/10
2010/2011
77Q/2008/09
2010/2011
77Q/2008/09
2010/2011
Quarterly Report
Request for
Increase In
Contract Sum
(above R200
000.00)
Request for
Authority to
Negotiate and for
Consequential
Deviation (above
R200 000.00)
Condonation
Request for Single
Source Selection
(under R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Acceptance of
Tender :
Contractor (CIDB)
Request for Single
Source Selection
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
PROJECT DESCRIPTION
AUTHOR /
PROJECT
MANAGER
Dave Buerger
AGENDA
ITEM
Inner City Link Infrastructure Projects (2010 World Cup & IRT :
31/08/2009
Increase in Fees for Professional Services
Supply of Public Transport Vehicles for 2010 Trunk Services John Martheze 30/11/2009
Appointment of Volvo South Africa (Pty) Ltd
Construction of Access Road and Upgrading of the Inner City Bus
Dave Buerger 14/12/2009
Depot in Napier Street, Cape Town (IRT Project)
R031000379 - Due Diligence Exercise on the Integrated Rapid
Transport System (IRT)
Louise Muller
RESOLUTION
Approved
Approved
Approved
14/12/2009
Approved
14/12/2009
Approved
08/02/2010
Approved
Request for Increase in Contract Sum : Contract for the Cape
Town International Airport IRT Station Sub-Structure and
Dave Buerger
Associated Road Works being Undertaken by Airports Company
South Africa (ACSA) on behalf of the City of Cape Town
08/02/2010
Approved
2010 World Cup IRT-Related Transport Event Services: Operator
Abdul Bassier
Contract (Excluding Test Event 1 & 2)
22/02/2010
Approved
Transport Management Support (Technical and Administrative)
Louis
Haultzhauzen
23/03/2010
Approved
Integrated Rapid Transit: Appointment of Project Management
Consultant Services
John Martheze n/a
Approved
Construction of Atlantis Integrated Rapid Transport Corridor Old Marine Drive to Heerengracht - Roadworks, Service
Accommodation and Appurtenant Works
Dave Buerger
12.07.2010
Approved
Construction of Inner City Integrated Rapid Transport System
from Hertzog Boulevard along Heerengracht, Fountain Circle
and Hans Strijdom Avenue up to Bree Street, Cape Town
Dave Buerger
19.07.2010
Approved
Integrated Rapid Transit: Appointment of Professional Services
for Business and Operations Planning Support: D R Bosch
John Martheze 26/07/2010
Approved
Integrated Rapid Transit Project Phase 1A: Increase in Contract
Sum for the Following Professional Services Contract - Road
Work Engineer
John Martheze 02/08/2010
Approved
Integrated Rapid Transit Project Phase 1A: Increase in Contract
Sum for the Following Professional Services Contract - Non
Motorised Transport Specialist
John Martheze 02/08/2010
Approved
Integrated Rapid Transit Project Phase 1A: Increase in Contract
Sum for the Following Professional Services Contract - Industry
Transition Specialist
John Martheze 02/08/2010
Approved
Integrated Rapid Transit Project Phase 1A: Increase in Contract
Sum for the Following Professional Services Contract Communications Consultant
John Martheze 02/08/2010
Approved
Construction of Public Transport Corridor along Route R27 from
Racecourse Road to Blaauwberg Road: Roadworks, Services
Cobus Hugo
Accommodation and Appurtenant Works : Increase in Contract
Sum
Construction of Access Road and Upgrading of the Inner City Bus
Dave Buerger
Depot in Napier Street, Cape Town (IRT Project)
Construction of Access Road and Upgrading of the Inner City Bus
Bertie Byker
Depot in Napier Street, Cape Town
16.08.2010
Approved
Construction of Public Transport Corridor through Paarden
Eiland from the N1 Underpass to Milner Road: Road Works,
Services Accommodation and Appurtenant Works
Buerger, Dave
13.09.2010
Approved
Construction of Public Transport Corridor through Paarden
Eiland from the N1 Underpass to Milner Road: Road Works,
Services Accommodation and Appurtenant Works
Buerger, Dave
13.09.2010
Approved
V1.6
January to March 2012
Page 55 of 59
TENDER NO.
F/YEAR
-
2010/2011
17Q/2009/10
2010/2011
511C/2009/10
2010/2011
-
2010/2011
319Q/2008/09
2010/2011
24G/2009/10
2010/2011
25G/2009/10
2010/2011
163Q/2008/09
2010/2011
139Q/2008/09
2010/2011
113Q/2010/11
2010/2011
112Q/2010/11
2010/2011
123C/2008/09
2010/2011
127C/2008/09
2010/2011
133C/2008/09
2010/2011
AE-CM08/03/09
2010/2011
SCMB 16/01/09
2010/2011
DEVIATION /
CONDONATION
2010/2011
128Q/2010/11
2010/2011
Quarterly Report
TYPE
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender :
Consultant/Profes
sional Service
Provider (CIDB)
PROJECT DESCRIPTION
Post 2010 World Cup IRT-Related Public Transport Services
AUTHOR /
PROJECT
MANAGER
Bassier, Abdul
Appointment of Consultant for Supervision of Final Design,
Request for Single
Supply, Installation and Commissioning of Advanced Public
Source Selection
Transport, Information and Security Management Systems on
(above R200 000)
Busses, Stations and in the Transport Management Centre
Request for
Increase in
Construction of Atlantis Integrated Rapid Transport Corridor Contract Sum
Old Marine Drive to Heerengracht - Roadworks, Service
and/or Period
Accommodation and Appurtenant Works
(above R200 000)
Acceptance of
Design, Supply, Delivery, Installation, Testing, and
Tender : Goods
Commissioning of the IRT Fare System, the Supply and
and/or Stores
Distribution of Fare Cards, and the Provision of Maintenance
Items
and other Related Services
Acceptance of
Design, Supply, Delivery, Installation, Testing, Commissioning
Tender : Goods
and Maintenance of the IRT Control Centre Hardware and
and/or Stores
Software Systems
Items
Request for
Increase in
Construction of Public Transport Corridor along Route R27 from
Contract Sum
Milner Road to Racecourse Road
and/or Period
(above R200 000)
Request for
Construction of Public Transport Corridor along Route R27 from
Increase in
Racecourse Road to Blaauwberg Road: Road Works, Services
Contract Sum
Accommodation and Appurtenant Works, Alternative 2 : Asphalt
and/or Period
Intersections
(above R200 000)
Acceptance of
Construction of Non-Motorised Transport Infrastructure within
Tender :
500m of the Atlantis Integrated Rapid Transit Bus Stations:
Contractor (CIDB) Culemborg, Paarden Eiland to Racecourse Road, Sunset Beach
Acceptance of
Construction of Atlantis Integrated Rapid Transport Corridor Tender :
R27 from Blaauwberg Road to Sandown Road (North)
Contractor (CIDB)
Request for
Increase in
Integrated Rapid Transit Project : Phase 1A : Professional Service
Contract Sum
Appointments - Road Work Engineer
and/or Period
(above R200 000)
Request for
Increase in
Integrated Rapid Transit Project : Phase 1A: Professional Service
Contract Sum
Appointments - Industry Transition Specialist
and/or Period
(above R200 000)
Request for
Increase in
Integrated Rapid Transit Project : Phase 1A: Professional Service
Contract Sum
Appointments - Non Motorised Transport Specialist
and/or Period
(above R200 000)
Request for
Increase in
Integrated Rapid Transit Project : Phase 1A: Professional Service
Contract Sum
Appointments - Communications Consultant
and/or Period
(above R200 000)
Request for
Increase in
Integrated Rapid Transit Project : Phase 1A: Professional Service
Contract Sum
Appointments - Business and Operations Planning Support
and/or Period
(above R200 000)
Request for
Integrated Rapid Transit System : Business Plan: Appointment of
Deviation and/or
Multi-Disciplinary Consultant Consortium to Undertake
Condonation
Additional Work
(above R200 000)
Acceptance of
Construction of Transport Corridor along Racecourse Road from
Tender :
R27 to Omuramba Road: Roadworks, Services Accommodation
Contractor (CIDB) and Appurtenant Works
RESOLUTION
13.09.2010
Approved
11.10.2010
Approved
Martheze, John 18.10.2010
Approved
Greenwood,
Chantal
18.10.2010
Approved
Buerger, Dave
01.11.2010
Approved
Greenwood,
Chantal
08.11.2010
Approved
Greenwood,
Chantal
08.11.2010
Approved
Buerger, Dave
08.11.2010
Approved
Buerger, Dave
15.11.2010
Approved
Hugo, Cobus
13.12.2010
Approved
Hugo, Cobus
13.12.2010
Approved
Hugo, Dave /
13.12.2010
Martheze, John
Approved
Hugo, Dave /
13.12.2010
Martheze, John
Approved
Hugo, Dave /
13.12.2010
Martheze, John
Approved
Hugo, Dave /
13.12.2010
Martheze, John
Approved
Hugo, Dave /
13.12.2010
Martheze, John
Approved
Bassier, Abdul
13.12.2010
Approved
Hugo, Cobus
24.01.2011
Approved
Construction of Access Road and Upgrading of the Inner City Bus
Byker, Bertie
Depot in Napier Street, Cape Town
Provision of Professional Project Management Services:
Integrated Rapid Transit System (Phase 1A)
AGENDA
ITEM
V1.6
January to March 2012
Page 56 of 59
TENDER NO.
F/YEAR
170Q/2010/11
2010/2011
390Q/2008/09
2010/2011
-
2010/2011
24G/2009/10
2010/2011
563N/2008/09
2010/2011
CONSEQUENTIAL
2010/2011
DEVIATION
204S/2007/08 CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
DEVIATION
and/or
CONDONATION
2010/2011
262Q/2010/11
2010/2011
86Q/2009/10
2010/2011
-
2010/2011
556N/2008/09 DEVIATION
and/or
CONDONATION
2010/2011
375Q/2010/11
2010/2011
DEVIATION
2010/2011
Quarterly Report
TYPE
Acceptance of
Tender :
Contractor (CIDB)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Acceptance of
Tender : Goods
and/or Stores
Items
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Authority to
Negotiate in
Terms of National
Land Transport
Act and For
Consequential
Deviation (above
R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender :
Contractor (CIDB)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender :
Contractor (CIDB)
Request for
Deviation and/or
Condonation
(above R200 000)
AUTHOR /
PROJECT
MANAGER
Hugo, Cobus
31.01.2011
Approved
Buerger, Dave
31.01.2011
Approved
Contract for the Cape Town International Airport IRT Station
Sub-Structure and Associated Road Works being Undertaken by
Buerger, Dave
Airports Company South Africa (ACSA) on behalf of the City of
Cape Town : Increase in Final Contract Sum
07.02.2011
Approved
Design, Supply, Delivery, Installation, Testing and
Commissioning of the IRT Fare System, the Supply and
Distribution of Fare Cards, and the Provision of Maintenance
and Other Related Services
Greenwood,
Chantal
28.02.2011
Approved
Supply and Delivery of Kassel Kerbs for the Integrated Rapid
Transport Stations
Buerger, Dave
22/03/2011
Approved
MyCiTi Phase 1A: Interim Vehicle Operator Contracts Starting
from April/May 2011
Bassier, Abdul
22.03.2011
Approved Authority to
Negotiate
Provision of Professional Services: Integrated Rapid Transit
System : Operational Plan - Request for Condonation for
Increase in Contract Period
Fortune,
Gershwin
28.03.2011
Approved
MyCiTi Phase 1A: Interim Vehicle Operator Contracts
Bassier, Abdul
29.04.2011
Approved
MyCiTi Phase 1A: Interim Vehicle Operator Contracts
Bassier, Abdul
29.04.2011
Approved
MyCiTi Phase 1A: Interim Vehicle Operator Contracts
Bassier, Abdul
29.04.2011
Approved
MyCiTi Phase 1A: Extension of Existing Vehicle Operator
Contract Period
Bassier, Abdul
29.04.2011
Approved
Construction of Atlantis Integrated Rapid Transport
Infrastructure: Trunk Route Stations, Roadworks and Services in Hugo, Cobus
Melkbosstrand and Atlantis
03.05.2011
Approved
Construction of Inner City Integrated Rapid Transport System
from Hertzog Boulevard along Heerengracht, Fountain Circle
and Hans Strijdom Avenue up to Bree Street, Cape Town
Buerger, Dave
03.05.2011
Approved
Printing of MyCiTi Bus Tickets
Malan, Danie
30.05.2011
Approved
Supply of Public Transport Vehicles for 2010 Trunk Services:
Acquisition of Additional Vehicles and Ancillary Services
Martheze, John 13.06.2011
Approved
Integrated Rapid Transit System Phase 1A: Construction of Bus
Stop Infrastructure in Table View and Milnerton
Hugo, Cobus
20.06.2011
Approved
Communication and Marketing Services Provided to the IRT
Project Team
Hatton, Kylie
20.06.2011
Approved
PROJECT DESCRIPTION
Construction of the Stables Bus Depot (Potsdam Road)
Cape Town Integrated Rapid Transport System (Phase 1A):
Major Station Superstructures
V1.6
AGENDA
ITEM
RESOLUTION
January to March 2012
Page 57 of 59
TENDER NO.
F/YEAR
DEVIATION
2010/2011
DEVIATION
2010/2011
-
2010/2011
123C/2008/09
DEVIATION
2010/2011
127C/2008/09
DEVIATION
2010/2011
133C/2008/09
DEVIATION
2010/2011
391Q/2010/11
2011/2012
DEVIATION
2011/2012
DEVIATION
2011/2012
437Q/2010/11
2011/2012
469Q/2010/11
2011/2012
DEVIATION : SOLE
2011/2012
PROVIDER
371G/2010/11
2011/2012
SINGLE SOURCE
SELECTION
2011/2012
SINGLE SOURCE
SELECTION
2011/2012
371G/2010/11
2011/2012
86Q/2009/10
2011/2012
DEVIATION
and/or
CONDONATION
2011/2012
43Q/2011/12
2011/2012
Quarterly Report
TYPE
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender :
Contractor (CIDB)
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender :
Contractor (CIDB)
Acceptance of
Tender :
Contractor (CIDB)
Request for
Deviation : Sole
Provider (above
R200 000)
Acceptance of
Tender : Goods
and/or Stores
Items
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Acceptance of
Tender : Goods
and/or Stores
Items
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender :
Contractor (CIDB)
PROJECT DESCRIPTION
AUTHOR /
PROJECT
MANAGER
AGENDA
ITEM
RESOLUTION
Communication and Marketing Services Provided to the IRT
Project Team
Hatton, Kylie
20.06.2011
Approved
Communication and Marketing Services Provided to the IRT
Project Team
Hatton, Kylie
20.06.2011
Approved
Integrated Rapid Transit System: Business Plan : Extension of
Contract Period of Multi-Disciplinary Consultant Consortium
Bassier, Abdul
20.06.2011
Approved
Road Engineer and Non-Motorised Transport Specialist:
Integrated Rapid Transit Project: Phase 1A
Hugo, Dave
20.06.2011
Approved
Road Engineer and Non-Motorised Transport Specialist:
Integrated Rapid Transit Project : Phase 1A
Hugo, Dave
20.06.2011
Approved
Road Engineer and Non-Motorised Transport Specialist:
Integrated Rapid Transit Project : Phase 1A
Hugo, Dave
20.06.2011
Approved
Construction of Inner City Integrated Rapid Transport System
Open Feeder Bus Stops
Hugo, Cobus
04.07.2011
Approved
Management Support for Roll Out of Milestone Zero (0) of
Integrated Rapid Transport (IRT) Project
Kingma, Ronald 18.07.2011
Approved
Maintenance and Non Warranty Repair of IRT Station Band
Structure and Automatic Doors
Hugo, Dave
25.07.11
Approved
Construction of Atlantis Integrated Rapid Transport Corridor:
Blaauwberg Road from R27 to Potsdam Road
Hugo, Cobus
10.08.2011
Approved
Integrated Rapid Transit System Phase 1A Construction of Bus
Stop Infrastructure in Atlantis and Melkbos
Hugo, Cobus
10.08.2011
Approved
Maintenance and Non Warranty Repair of IRT Station Band
Structure and Automatic Doors
Hugo, Dave
22.08.2011
Approved
Supply of Public Transport Vehicles and Ancillary Services for the
Martheze, John 05.09.2011
IRT System
Approved Authority to
Negotiate
Integrated Rapid Transit System: Automatic Fare Collection
Professional Services Contract
26.09.2011
Awaiting
Resolution
03.10.2011
Awaiting
Resolution
Greenwood,
Chantal
Inner City Link Infrastructure Projects (2010 World Cup and IRT) Buerger, Dave
Supply of Public Transport Vehicles and Ancillary Services for the
Martheze, John 31.10.2011
IRT System
Approved
Construction of Inner City Integrated Rapid Transport System
from Hertzog Boulevard along Heerengracht, Fountain Circle
and Hans Strijdom Avenue up to Bree Street, Cape Town
Buerger, Dave
31.10.2011
Approved
Phase 1A: Integrated Rapid Transport System: Culemborg /
Koeberg / R27 Corridor : Request for Deviation in Terms of
Buerger, Dave
MFMA Section 33 Review Process and Increase in Contract Sum
for Professional Fees
31.10.2011
Approved
31.10.2011
Approved
Construction of the Atlantis Bus Depot
Leendertz,
David
V1.6
January to March 2012
Page 58 of 59
TENDER NO.
F/YEAR
DEVIATION
and/or
CONDONATION
2011/2012
DEVIATION
and/or
CONDONATION
2011/2012
474S/2010/11
2011/2012
-
2011/2012
-
2011/2012
60S/2011/12
2011/2012
154Q/2011/12
2011/2012
191Q/2011/12
2011/2012
231L/2011/12
2011/2012
Quarterly Report
TYPE
Request for
Deviation and/or
Condonation
(above R200 000)
Request for
Deviation and/or
Condonation
(above R200 000)
Acceptance of
Tender
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Request for
Increase in
Contract Sum
and/or Period
(above R200 000)
Acceptance of
Tender : Service
Contractor
Acceptance of
Tender :
Contractor (CIDB)
Acceptance of
Tender :
Contractor (CIDB)
Acceptance of
Tender : Income
PROJECT DESCRIPTION
Shuttle Service for IRT Night Shift Staff
AUTHOR /
PROJECT
MANAGER
Wyngaard,
Christopher
AGENDA
ITEM
RESOLUTION
31.10.2011
Approved
Integrated Rapid Transit System: Business Plan: Extension of
Contract of Multi-Disciplinary Consultant Consortium
Bassier, Abdul
07.11.2011
Approved
Provision of Communication Services to the Integrated Rapid
Transit Initiative, MyCiTi
K Hatton
12.12.2111
Approved
Integrated Rapid Transit Project: Phase 1A : Business and
Operations Planning Support
Hugo, Dave
12.12.2011
Approved
Management Support for Roll Out of Milestone Zero (0) of
Integrated Rapid Transport (IRT) Project
Kingma, Ron
12.12.2011
Approved
Armed Banking Carrier Service for the City of Cape Town's IRT
Cash Receiving Points
Kingma, Ron
16.01.2012
Approved
Construction of Atlantis Integrated Rapid Transport Corridor :
Potsdam Road from Blaauwberg Road to Usasaza Road, Du
Noon
Hugo, Cobus
13.02.2012
Approved
Construction of Integrated Rapid Transport Ssytem Inner City
Bus Depot at Napier Street, Cape Town - Phase 2
Byker, Bertie
27.02.2012
Approved
Request for Proposal for Managing MYCITI Advertising
Opportunities for the City of Cape Town
Bosch, Dawie
26.03.2012
Approved Authority to
Negotiate
V1.6
January to March 2012