Approval Request for Anticipated Expenditures Process ( A )
UNIVERSITY ADMINISTRATION
ORGANIZATION
Start Here:
Determine if Approval is Needed:
(Check all that apply)
Is your purchase: (If yes to any, approval required)
Memberships
Food or Beverages
Awards, Plaques, Certificates Donations
$500 or greater
Promotional Material
Flowers/Cards
Uniforms or Costumes
Using P-Card
Anything w/WIU Name
Make a Copy for your
records;
Send Original to OSA
Yes
OFO Sends to
Requisite
Parties for
Approval*
Fill out approval
form on OFO
website
Yes
Attach Supporting
Documentation
OFO
Reviews
Proceed to
Flowchart C or D
No
Is purchase
allowed and
does org. have
funds?
Obtain Fiscal
Agent's Signature
No
Send Back to
Organization
Approval Request
Returned; Make
Purchase; Proceed to
Flowchard C or D
*If denied by any party, will be returned to organization
DPA Flowchart - Reimbursement ( C )
Organization
Reminder:
McKensie Vissering - OFO
Business Services
Obtain approval if necessary for purchase. If unsure, please refer to Flowchart A.
Start Here:
Make Purchase;
Keep Receipt
Fill out DPA on
OFO website; Print
Payment Sent
to Payee
Attach Supporting
Documents:
Receipt, Approval,
etc.
Original DPA
Received by
Business Office
OFO Signs
and Dates
Have President,Treasurer,
and Fiscal Agent Sign DPA
If reimbursing an employee
of the University, supervisor
must sign DPA
2
1
Make a Copy
of All Pages
Send Both Copies
to OFO
2
Original
Copy
1
File Copy
by Date
DPA Flowchart - Invoice ( D )
Organization
Reminder:
McKensie Vissering - OFO
Business Services
Obtain approval if necessary for purchase. If unsure, please refer to Flowchart A.
Start Here:
Purchase Made;
Invoice Received
Fill out DPA on
OFO website; Print
Check Sent to
Vendor
Attach Supporting
Documents:
Invoice, Approval,
etc.
Have President,Treasurer,
and Fiscal Agent Sign DPA
2
1
Make a Copy
of All Pages
Original DPA
Received by
Business Office
OFO Signs
and Dates
Send Both Copies
to OFO
2
Original
Copy
1
File Copy
by Date