RICHMOND VALLEY COUNCIL EVENT SUPPORT SCHEME
ACQUITTAL REPORT
FOR EVENTS HELD IN THE 2014/15 FINANCIAL YEAR
TO BE COMPLETED (PLEASE TYPE) AND FORWARDED WITHIN 60 DAYS OF YOUR EVENT
Organisation/Business Name ............................................................................................................................................
Contact Person .................................................................................. ........................................ ..........................................
Address ......................................................................................................................................................................................
Phone (BH) ............................................ Fax .................................................
Email ........................................................................................................................................................................................
Event Name ...........................................................................................................................................................................
Date(s) of Event .....................................................................................................................................................................
This Acquittal Report is a written overview of your event outcomes including the statistical and financial information. This
information assists Richmond Valley Council to evaluate its financial investment or funding and provides information that
will assist your organisation and Council in future tourism and marketing plans.
CHECK LIST. To ensure you comply with the requirements of this Report, please use this check list and tick all boxes to
indicate completion of all aspects of the Report.

Answered all questions in this Acquittal Report.

Completed the Financial Report sheet provided at Question 10.

Enclosed copies of any photos, promotional material and media coverage received.

Signed the Declaration at Question 14.
Please return this completed Acquittal Report to Council within 60 days of the event’s completion.
Future funding support will may be declined if previous events are not acquitted. Non acquittal could also jeopardise the
remaining payment of 50% of your approved funding total.
If you are having difficulties meeting the acquittal deadline or need assistance please contact the Events Officer on 6660 0300
and discuss the circumstances.
Return this Acquittal Report to:
Events Officer
Richmond Valley Council
Locked Bag 10
CASINO NSW 2470
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
1
RICHMOND VALLEY COUNCIL EVENTS SUPPORT SCHEME ACQUITTAL REPORT
1.
Provide a brief description of your event.
(This may be used by Council for any internal and external documents or promotions.)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
2. How many people attended your event? ___________________
3. What was the estimated ratio of participants vs spectators of the total attendees?
Participants: ___________%
4.
Spectators: ____________%
How did the event contribute to or benefit the local community?
Please provide evidence eg: Promoted a particular community partnership, raised funds for local school, etc.
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
2
5. How did the event benefit your organisation or assist in its development?
Please provide examples eg: Increased membership, increased financial status, etc.
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
6. Give details of any other information not covered above, including any unexpected outcomes.
These may be positive or negative outcomes that may assist in guiding future events.
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
3
7. Provide details of all media coverage and / or promotional material produced.
Where you are able, please enclose copies of printed material and media coverage with your report. Please separate paid
advertising from free editorial/news coverage.
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Did your event employ any artists or musicians?
Yes______ / No _______
If yes please provide the following information:
A) What was your total budget for performers and artists?$___________
B) How many performers / artists were paid as part of your event?______________
C) How many of these performers /artists were from the Richmond Valley?__________
9. Did your event include any indigenous or multicultural components? Yes_______/No_________
If so please give details of group(s) and level of involvement.
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
4
10. Financial Report
All financial information presented will be kept confidential
This is for cash income and expenditure only. For volunteer and in-kind contributions please see table below.
$
EVENT INCOME
Your financial contribution
$
.
.
.
.
Subtotal
Earned Event Income
(Eg: Ticket sales, gate takings, entry fees,
etc.)
$
Subtotal
.
.
.
.
Subtotal
Site/Production/Presentation
Costs (E.g. materials, site/venue hire,
$
.
.
.
.
Subtotal
General Administration Costs
(E.g. postage, photocopying, insurance, etc.)
$
.
.
.
Subtotal
Marketing, Promotion,
Advertising, Printing, etc. (please
itemise)
$
Total $’s from RVC Funding
$
.
.
.
.
.
.
Subtotal
Fundraising, Sponsorship,
Cash Donations
Subtotal
costs, travel & accommodation)
.
$
(please itemise)
$
equipment, etc.)
Other Event Income
(Eg: Stall fees, catering, etc.)
EVENT EXPENDITURE
All salaries/wages, contractors’
costs/fees, artists/celebrities’
fees & allowances (including all on-
$
.
.
.
.
.
.
.
.
.
.
.
.
Subtotal
.
.
.
TOTAL INCOME
TOTAL EXPENDITURE
NOTE: This document should accurately represent the financial outcomes of your event. You are welcome to attach a separate
document if there is insufficient room in the provided template.
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
5
In Kind Support. What is in-kind support? These are non-cash items, where people volunteer their time or offer services or products to
help present your event. The in-kind support is not a cash item and therefore is not treated as an Income and Expense item. However, we
suggest that an hourly rate of $20.00 be used for each volunteer who contributed time and the commercial rate normally charged for goods and
services received in-kind.
In-Kind Support
Contribution:
Value
Task(s) /Service/Product provided
Total
$
11. What plans have you to further develop and grow your event?
Please give details of future direction(s).
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
12. Please give details of possible new revenue streams for your event that will replace Council’s funding
after the third year of funding support.
The Event Support Fund is a seeding fund for events and is restricted to three years.
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
6
13. Did you apply to any other government departments (State or Federal) for funding for your event?
Yes_______ No_______
If yes please give details of any successful or unsuccessful funding applications.
14. Declaration
I / We certify that, to the best of my/our knowledge, all the information in this Acquittal Report is correct.
I / We grant permission for Richmond Valley Council to include details provided in this Report in any relevant
publications and / or reports.
I / We grant permission for Richmond Valley Council to include the enclosed photographs in any Council
publications and / or reports.
I / We further declare that this Report has been submitted with the full knowledge and agreement of the
management of the group / organisation and that I / we have the delegated authority to sign this document.
Name: ......................................................................................................................................................
Title: ........................................................................................................................................................
(General Manager, Chairperson, Executive Officer, President, Treasurer, etc.)
Signature: .................................................................................. Date: .................................................
For Council’s reference, please advise us the length of time taken to complete this Acquittal Report:
...................................................................................................................................................................
__________________________________________________________________________________________
RVC USE ONLY:
Document Received: ______/______/____
Filed: ______/______/_____
Invoice 1 Received: ______/______/______
Process Order No: ___________________ Amount: $_________
Invoice 2 Received: _____/______/_______
Process Order No: ___________________ Amount: $_________
Adjustments: $: ______________________
Reason: _______________________________________
Annual Rating: ______________________
Seed Funding Year: __________________
RVC EVENTS SUPPORT SCHEME ACQUITTAL REPORT
7