Science & Engineering  New Faculty Orientation
Research at Rice
Nancy Nisbett, Director
Office of Sponsored Research
Science & Engineering  New Faculty Orientation
Office of Research
James Coleman, Ph.D.
Vice Provost for Research
Science & Engineering  New Faculty Orientation
Office of Sponsored Research (OSR)
Responsibilities:
Review and submit proposals
Accept grants
Negotiate and Sign Contracts
Non-financial Post-Award Activities
Award Closeouts
Science & Engineering  New Faculty Orientation
Staff Assignments – Single Point of Contact
http://osr.rice.edu/staff.cfm
Science & Engineering  New Faculty Orientation
Research Life Cycle:
1.
2.
3.
4.
5.
Funding Opportunity
Proposal Development/Submittal
Award Negotiation/Receipt
Post-Award Activities (conduct research,
expenditure of funds, development of
new technology/inventions)
Award Close-out
Science & Engineering  New Faculty Orientation
Funding Opportunities
► IRIS
http://osr.rice.edu/
► Emails for specific announcements/VPR
► Links on OSR website/Agency homepages
► Office of Foundation & Corporate Relations
► Web
► Visiting Government Agencies
► Professional Contacts/Conferences
Science & Engineering  New Faculty Orientation
Proposal Development and Submittal
► Ultimate
Responsibility: Faculty/Principal
Investigator (PI)
► Read and Follow Program Guidelines
► Technical Proposal
► Compliance Issues?
► Review and Approval (R&A) form
► To OSR 5 Working Days Before Deadline
► Read and Follow Program Guidelines (again!)
Science & Engineering  New Faculty Orientation
Review and Approval Form
(R&A form)
http://osr.rice.edu/index.cfm
Science & Engineering  New Faculty Orientation
Costs of Doing Research:
► Direct
Costs
► Indirect Costs
(Facilities and
Administrative costs – F&A)
Science & Engineering  New Faculty Orientation
Proposal Development and Submittal
►Budget Development
 Rice Expenditures
 Graduate student support and tuition remission
 Equipment ($5,000)
 Rice Calculating Budget
http://osr.rice.edu/forms.cfm?keywordID=55
Science & Engineering  New Faculty Orientation
► Subcontractors?
Consultants?
http://osr.rice.edu/template.cfm?pageid=11
► Cost
Share
Form: http://osr.rice.edu/forms.cfm
Science & Engineering  New Faculty Orientation
Types of Cost Share
► Mandatory
► Voluntary
Committed
► Voluntary Uncommitted
Science & Engineering  New Faculty Orientation
► Advance
Spending
► Preaward
Spending
Form:
http://osr.rice.edu/forms.cfm?keywordID=55
Science & Engineering  New Faculty Orientation
Proposal Submission
► Deadline (what day? What time?)
► To OSR 5 Working Days before Proposal Deadline
Paper Copy (PI responsibility)
► Electronic – done by OSR
►
►
►
►
FastLane (NSF)
Grants.gov and eCommons (NIH)
NSPIRES (NASA)
Science & Engineering  New Faculty Orientation
Award Negotiation and Acceptance
► Award made
► Award
to Rice (not faculty members)
Transmittal/Notice of Award
Science & Engineering  New Faculty Orientation
Date: SEP-10-2008
______________________________________________________________________
NOTICE OF AWARD
______________________________________________________________________
Principal Investigator: Your Name
Sponsor: National Science Foundation
Flow-through Sponsor: None
Project Title: My First Award
Sponsor Award No.: XXX-123456
OSR No.: 08010101
Type of Award: Grant
Award Amount: $300,000
Project Period: 10/01/08 - 09/30/09
Comments: None
Science & Engineering  New Faculty Orientation
R Funds (Research/Restricted)
Unallowable Expenses:
► Travel – if US carrier not used
► Summer Salary > 2 mos. – NSF
► Alcohol
► Office Supplies/Furniture and Clerical Support
► Entertainment
► Flowers and Gifts
► Intramural Faculty/Staff Meeting Costs
► Public Relations
Science & Engineering  New Faculty Orientation
Post Award
► All
activities after the award has been accepted
by Rice
 PI - research
 OSR – nonfinancial
 Research and Cost Accounting – financial, effort
reporting
 OTT – intellectual property disclosures
Science & Engineering  New Faculty Orientation
Research and Cost Accounting Activities
Set up R Fund
► Invoicing
► Draw-down of Federal funds
► Rebudgeting
► Compliance with OMB Circulars
► Effort Reporting
► Continual working relationship with PI, Department Staff
http://www.professor.rice.edu/professor/Research_and_Cost_A
ccounting.asp
►
Science & Engineering  New Faculty Orientation
OSR Post Award Activities
►
►
►
►
►
►
►
►
►
Grant Continuations
Supplements
Amendments/Modification
Competitive Renewals
Rebudgeting
Sponsor Approvals (foreign travel, equipment purchases,
items not in original budget-subcontractors)
Leave of absence of PI or other Reduction in Effort
Change in Scope of Project
Grant Transfers
Science & Engineering  New Faculty Orientation
Award Closeout
► Identified in
Award Document
► Final Technical Report
► Final Expenditure Report
► Final Property (equipment) Report
► Final Invention Report
► New Technology Report (NASA)
Science & Engineering  New Faculty Orientation
Conflicts of Interest
► Financial
► Time
► Commitment
► Apparent
► Handled
in Dean’s Office
Science & Engineering  New Faculty Orientation
Important Points to Remember
► Ultimate
Responsibility: PI
► We are here to help! Ask Questions
► Read
the Guidelines
► Read Your Award Document
Welcome to Rice!
Go Owls