Reorganized Index of eManual
Documents
1. Overview
General
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GEN.10
GEN.20
GEN.21
GEN.30
GEN.40
Responsibility Matrix for Design & Construction Projects-Guidelines 5/2012
Applying Vendor Preferences-Instructions 7/1/15
Facilities Preferences-Matrix 7/1/2015
Facilities Professional/Technical Selection-Matrix
Facilities Construction Contractor Selection-Matrix 7/27/15
Financial
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FIN.40
FIN.50
FIN.60
FIN.70
Emergency VC/CFO Authorization Form
Construction Contracts/Change Orders VC/CFO Authorization
Professional/Technical Contracts/Amendments and Purchases VC/CFO Authorization
HEAPR Funds Transfer Request Form
Schedules
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Future
2. Project Phases
Project Initiation (PI)
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PI.10
PI.20
PI.21
PI.30
PI.80
eBuilder Project Initiation-Guidelines 7/31/15
Project Budget Worksheet 5/14/2013
HEAPR Project Budget Worksheet 7/15/2015
Project Milestones Schedule Worksheet
Project File Checklist and Retention Schedule-Guidelines
Schematic Design (SD)
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SD.01 Design Kickoff Meeting Agenda
SD.50 SD Submittal Requirements 12/15/2010
1
Revised 8.17.15
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SD.60 SD Submittal Checklist 12/15/2010
SD.70 SD Submittal Signature Sheet
SD.90 SD Approval Letter
Design Development (DD)
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DD.50 DD Submittal Requirements 12/15/2010
DD.80 DD Design Standards Variance Request Form
DD.90 DD Approval Letter
Construction Documents (CD)
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CD.20 QR Code
CD.22 MnSCU Graphic Identity Standards Manual
CD.50 CD Submittal Requirements
Bidding and Award (BA)
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BA.10 On-line Distribution of Bid Documents-Instructions to Designer
BA.50 Non-Responsible Bidder Information-Guidelines
Construction (CO)
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CO.05 Pre-Construction Meeting Agenda 5/7/2012
CO.10 A/E Field Report Form*
CO.20 Prevailing Wage Procedures for MnSCU-Guidelines 6/1/2011
CO.21 Prevailing Wage Frequently Asked Questions (FAQ’s)-Guidelines
CO.22 Prevailing Wage Information/Statement of Compliance-Instructions to Contractor
CO.24 Prevailing Wage Information/Statement of Compliance-Form MnSCU073 6/1/2011
CO.25 Prevailing Wage Owner Response to Requests for Payroll Records-Sample
CO.30 Jobs Reporting Vendor Form
CO.31 Jobs Reporting Vendor-Instructions
CO.50 Request for Information (RFI) Form*-Sample
CO.70 Construction Change Directive (CCD) Form*-Sample
CO.80 Change Order (CO) Form MnSCU022 6/9/15
CO.85 Substantial Completion & Closeout Checklist 4/11/2013
*Use AIA Form or similar pre-approved form
Project Closeout (PC)
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PC.10
PC.20
PC.30
PC.40
PC.50
PC.51
Post Occupancy Evaluation-Instructions
Post Occupancy Evaluation Form
Performance Evaluation of A/E-Instructions to CU
Performance Evaluation of A/E Form
Jobs Reporting Summary-Instructions
Jobs Reporting Summary Form
2
Revised 8.17.15
3. Project Manual
Bid Documents Division 00 Specifications (DIV00)
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DIV00.0000 Preparation of Division 00 Sections-Instructions 7/2014
DIV00.0110 Section 000110-Table of Contents 4/2009
DIV00.1113 Section 001113-Advertisement for Bid 7/2010
DIV00.2113 Section 002113-Instructions to Bidders 2/27/2015
DIV00.2213 Section 002213-Suppl. Instruc.to Bidders (For use with EPMS system) 5/2014
DIV00.4113 Section 004113-Bid Form 2/27/2015
DIV00.4114 Section 004114-Responsible Contractor Verification & Certification 12/30/2014
DIV00.4313 Section 004313-Bid Bond for Construction Project 4/2009
DIV00.4336 Section 004346-Additional Subcontractors List, Attachment A-2 12/30/2014
DIV00.4536 Section 004536-Notice: Affirmative Action Certificate of Compliance 9/2012
DIV00.4546 Section 004546-Special Instructions for Non-Minnesota Contractors 4/2009
DIV00.4547 Section 004547-Surety Deposits Exemption: NonState Contractors, Form SD-E
4/2009
DIV00.4548 Section 004548-Instructions for NonState Contractors Surety Deposit Exemption
Form SD-E 4/2009
DIV00.5200 Section 005200-Agreement Form Documents Incorporated by Reference 7/2009
DIV00.6276 Section 006276-Application for Payment – Construction Work 4/2009
DIV00.6573 Section 006573-Withholding Affidavit for Contractors Instructions for Form IC134
4/2009
DIV00.7200 Section 007200-General Conditions of the Contract for Construction 4/2009
DIV00.7346 Section 007346-Prevailing Wage Reqmts. & Project Specific Wage Rates 7/2009
DIV00.7373 Section 007373-Jobs Reporting Requirements
DIV00.7374 Section 007374-American Made Steel Requirements
DIV00.7380 Section 007380-Special Cond. of the Contract for Completion & Damages 4/2009
4. Designers & Consultants Selection & Contracts
Facilities Professional/Technical Services Consultants (FPT)
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FPT.10
FPT.15
FPT.20
FPT.60
FPT.80
Facilities P/T Master Contract-Instructions
Facilities P/T Master Contract-Sample 11/2014
Facilities P/T Master Contract List-List 3/16/2015
Facilities P/T Contract (Non-Master) 11/2014
Facilities P/T Services Invoice 11/8/2013
3
Revised 8.17.15
Architect/Engineer Design Firm Selection & Contract (AE)
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AE.40 MnSCU AIA Document B101-2007: Attachment Letter 8/25/14
AE.45 Certificate of Insurance: Form Acord25-Sample 8/20/2014
AE.50 MnSCU AIA Document B101-2007: Amendment
Architect/Engineer Design Firm Selection & (Contract-CM@r) (AE-CM@r)
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AECM@r.40 MnSCU AIA Document B103-2007: Attachment Letter
AECM@r.45 Certificate of Insurance: Form Acord25-Sample
AECM@r.50 MnSCU AIA Document B103-2007: Amendment
Owner’s Representative Consultant Selection & Contract (OR)
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OR.10
OR.15
OR.30
OR.50
AE.45
OR Selection RFP-Instructions 6/25/2012
OR Selection RFP
OR Contract 4/2014
OR Contract: Amendment
Certificate of Insurance: Form Acord25-Sample
Specialty Consultants Selection & Contracts (SPC)
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SC.20 Specialty Consultant Master Roster List-List 7/24/2015
5. Construction Contracts
Construction Contracts: $50,000 or Less, Non-Advertised (C120)
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C120.10
C120.20
C120.30
C120.35
C120.40
C120.45
Construction Contract for Non-Advertised Bid (less than $50K)-Guidelines
Construction Contract for Non-Advertised Bid-Instructions to CU 9/3/2013
Construction Contract for Non-Advertised Bid-Form MnSCU120
Construction Contract for Non-Advertised Bid-Instructions to Contractor
Contract Letter of Award
Contract Notice to Proceed Letter
Construction Contracts: Advertised Over $50,000 (C110)
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C110.05
C110.10
C110.20
C110.30
C110.35
C110.40
C110.45
C110.47
C110.50
Facilities Construction RFB/Contract Requirements-Matrix 7/27/15
Construction Contract for Advertised Bid (Over $50K)-Guidelines 10/2013
Construction Contract for Advertised Bid-Instructions to CU
Construction Contract for Advertised Bid-Form MnSCU110
Construction Contract for Advertised Bid-Instructions to Contractor 10/2013
Contract Letter of Award 10/2013
Contract Notice to Proceed Letter 10/2013
Contract Forms MnSCU130, MnSCU133 & MnSCU135-Instructions
Payment and Performance Bond for Construction-Form MnSCU130
4
Revised 8.17.15
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C110.55 Corporate Acknowledgment for Contractor-Form MnSCU133
C110.57 Acknowledgment of Corporate Surety-Form MnSCU135
AE.45 Certificate of Insurance: Form Acord25-Sample
Construction Manager at Risk Contracts (CM@r)
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AE.45
Certificate of Insurance: Form Acord25-Sample
CM@r.10 MnSCU AIA Document A133-2009-Attachment
Job Order Contracting (JOC): Construction $250,000 or Less
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JOC.10
JOC Master Contract List-List
JOC.15
JOC Construction Master Contract-Sample
JOC.20
JOC Master Contract List- List Revised 6/11/15
JOC DIV00.0000 JOC Preparation of Division 00 Sections-Instructions to C/U
JOC DIV00.0110 JOC Section 000110-Table of Contents
JOC DIV00.1113 JOC Section 001113-Advertisement for Bid
JOC DIV00.2113 JOC Section 002113-Instructions to Bidders
JOC DIV00.5200 JOC Section 005200-Agreement Form Documents Incorporated by Reference
6. Project Management Other Considerations
Public Art Procurement (ART)
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ART.10
ART.12
ART.14
ART.15
ART.40
ART.20
Public Art Procurement- Guidelines
Public Art Statement Form
Public Art Timeline & Budget
Public Art Purchase Contract-Form MnSCU160
Public Art Commissioning Contract-Form MnSCU170 4/2014
Public Art Design & Commissioning Contract-Form MnSCU180
Roof Management (RM)
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RM.10
RM.15
RM.20
RM.22
RM.25
RM.30
RM.35
RM.40
RM.50
RM.55
Roof Projects with Designs (less than $100K)
Roof Projects with Designs (greater than $100K)
Roofing RFP Scope of Services
Roof Replace RFP Template-Example
AIA B101 attachment Letter for Roofing
Design Kickoff Meeting Roof Agenda
Roof Pre-Construction Agenda-Revised
Roof Construction Observation Report
BUR Roof Warranty
Sheet Metal Warranty
Hazardous Materials (HAZ)
5
Revised 8.17.15
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Future
Facilities Maintenance/Service Contracts (FMS) [Not Construction or
Remodel]
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FMS.10
FMS.12
FMS.15
FMS.20
FMS.45
FMS.60
Maintenance/Service Master Contract-Guidelines 5/1/2013
Maintenance/Service Master Contract RFP-Instructions to CU
Maintenance/Service Master Contract-Form MnSCU034 2/2015
Maintenance/Service Master Contract-Instructions to CU
Maintenance/Service Notice to Proceed Letter
Maintenance/Service Master Contract Amendment
6
Revised 8.17.15