SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
TITLE: Logistics Manager
TEAM/PROGRAMME:
Programme Operations Team
GRADE: TBC
LOCATION:
Amman, Jordan
CONTRACT LENGTH:
12 months
CHILD SAFEGUARDING:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a
week or more) or intensively (e.g. four days in one month or more or overnight) because they work in
country programs; or are visiting country programs; or because they are responsible for implementing the
police checking/vetting process staff.
ROLE PURPOSE:
This role will manage scale up and management of the overall logistics department in the Save the Children
Jordan Country Office. This role will manage logistics and procurement staff and will support the
Programme Operations Director and other members of the senior management team on the best use of
Save the Children’s resources and ensure capacity building of the national staff.
SCOPE OF ROLE:
Reports to: Reports to Programme Operations Director
Staff directly reporting to this post: Logistics Coordinators, Procurement Officers, Fleet Coordinator.
Logistics staff in the field will have a direct reporting line to the Field Manager and a dotted/functional line
back to the Logistics Manager for technical supervision and support.
KEY AREAS OF ACCOUNTABILITY:
Strategic Management
 Translate Save the Children Global Policies into an effective, responsive logistics structure in
Jordan
 Driving the country logistics strategy development and leading in-country logistics activities,
including procurement, fleet/movement, relief distributions of NFI's and warehousing
 Ensure that Save the Children minimum standards of logistics procedures and country policies are
implemented and adhered to throughout the program, Coordinate all programs’ logistics
(operational program delivery services) in line with Save the Children guidelines, as directed by the
Program Operations Director
 Oversee the development of Save the Children’s logistics structure in Jordan – recruiting, training,
forecasting of requirements and structuring of the team, work and priorities
 Sensitization and training of other teams to logistics work, requirements and identification of areas
where improvements can be made and synergies found.
 Close involvement in the development of new proposals.
 Comply with all relevant Save the Children policies and procedures with respect to child
safeguarding, health and safety, equal opportunities and other relevant policies.
Team/Department Management:
 Working with the Programme Operations Director In line with available resources, ensuring that the
logistics team is staffed and equipped appropriately to deliver on its tasks and responsibilities.
 Developing the capacity of the logistics team by overseeing assessment of staffing capacity,
identifying new posts, designing attractive and realistic job specifications, conducting recruitment
and appraisals, and offering general management support in effective team-building
 Improving accountability through the implementation of a set of monitoring and reporting
Supply Chain Management
Procurement
 Overseeing timely and transparent program purchases through effective management support
systems, ensuring that Save the Children procurement policies and procedures are followed at an
DATE: MAY-14
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
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optimal quality/price, that procurement on an international level is carried out efficiently and
effectively, and that all procurement procedures are properly implemented
In collaboration with the Procurement team, centralize information on the programme supply chain
by maintaining an effective centralized order management system
Provide support/oversight to field offices, when required, for local procurement,
In line with Save the Children procurement policies and procedures, establishing Framework
Agreements with suppliers for regularly/frequently procured goods and services
Warehousing & stock management
 Overseeing stock management: control, develop and maintain effective warehouse/delivery
management systems.
 Ensure that warehouses are maintained in line with program/response requirements.
 Take a leading role conducting to upgrades in all warehouses
 Ensure in kind donations are appropriately managed and stored in line with donor requirements and
item requirements.
Safety and Security
 Ensuring that communication, transport and other systems are developed in support of the
maintenance of good safety and security for all staff, visitors, Vehicles and Facilities in coordination
with Safety and Security Manager.
 Facilitate and support the Safety and Security manager of evacuation of field based teams in the
event of an emergency
Fleet and Asset Management
 Implement fleet management system in line with Save the Children policies and procedures to
ensure accountable and efficient use of then vehicle fleet.
 Ensure staff are sensitized, trained and held accountable on the safe use of vehicles.
 Ensure vehicles meet Save the Children Safety and Security requirements.
 Maintain/implement an effective vehicle allocation system.
 Ensure a centralized program asset register is maintained, that all program assets are logged,
issued with unique asset numbers and cards and are tracked throughout the country.
 Ensure field teams and logistics teams are aware and abide by donor specific asset regulations.
Program and field teams support
 Providing logistical input for procurement plans during proposal and budget writing.
 Coordinate/Support distributions of humanitarian assistance
 Liaise with program and Monitoring & Evaluation teams as required to ensure the audit trail from
purchase through distribution/delivery meets Save the Children and donor standards
Relationship/Matrix Management
 Implementing effective communication systems between the capital logistics office and other
offices,
 Provide technical support and support accountability systems for Logistics personnel in field offices
 Liaise closely with the Finance Director and Awards Manager to ensure accountability, donor
compliance, expenditure linked to proposals and grants,
 Working with the Field Managers and the Program Operations Director to ensure that the operations
structure is equipped to implement programs effectively, efficiently and accountably.
 Working with the regional logistics focal point on compliance, systems and procedures to ensure
effective and efficient program delivery
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
 Accountability for making decisions, managing resources efficiently, achieving and role modelling
DATE: MAY-14
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the
freedom to deliver in the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not achieved
Ambition:
 Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their
own personal development and encourages others to do the same
 Widely shares their personal vision for Save the Children, engages and motivates others
 Future orientated, thinks strategically
Collaboration:
 Builds and maintains effective relationships, with their team, colleagues, Members and external
partners and supporters
 Values diversity, sees it as a source of competitive strength
 Approachable, good listener, easy to talk to
Creativity:
 Develops and encourages new and innovative solutions
 Willing to take disciplined risks
Integrity:
 Honest, encourages openness and transparency
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QUALIFICATIONS AND EXPERIENCE:
Essential
 At least 6 years’ experience in logistics or operations management in the humanitarian sector.
 At least 3 years NGO experience in logistics management, within a complex/large scale country
programme and in emergency response/humanitarian environments
 Substantial experience in all technical areas of logistics operations including procurement,
transport/distribution, warehousing and stock management, fleet management, asset management,
communications, and security
 Experience of developing / implementing a complex international supply chain to support different
types of programmes, and coordinating resources to meet the programme objectives
 Proven track-record in managing and supervising others in logistics, including training and capacity
building
 Ability to synthesise and analyse complex information, and make clear, informed decisions
 Experience of advising and supporting others at all levels with logistics aspects of a programme,
including strategic thinking and planning
 Ability to build relationships quickly with a wide range of people, both internally and externally
 Excellent planning, management and coordination skills, with the ability to organise a substantial
workload comprised of complex, diverse tasks and responsibilities
 Strong communication (written and spoken), and interpersonal skills in English and Arabic, with
experience in managing teams
 Fluency in written and spoken English.
 Highly computer literate, particularly MS Excel.
 Understanding and commitment to Save the Children aims, values and principles.
Desirable
 Technical experience/training in specific areas of logistics eg fleet mechanics, IT/communications
networks
 Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH,
Food Security
 Formal management training.
 Experience of working in remote field bases with limited infrastructure
Date of issue:
DATE: MAY-14
May 2014 Author :Sébastien Lambroschini
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
DATE: MAY-14