ACCESS
EMIS Coordinator Meeting
September 26, 2012
Local Report Card
• ODE to release in spreadsheet format
– Spreadsheet
• Include all districts in State
• Multiple tabs
• Accessed from ODE website
– Will Include
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% Proficient
AYP
Growth
Grad Rate (both 4 and 5 year)
– Will Not Include
• Attendance Rate
• Performance Index
• Number of Indicators Met
Local Report Card
• PDF Format
• Auditor of State
– Currently in select districts
– Investigating data
• May continue up to the new year
• Districts with November levy’s to have priority
SDC Site
• Will not reopen until SAS data is available
• Estimated date to reopen
– Unknown
• Watch for ODE EMIS Newsflash
FY12 – Yearend Non-LRC Supplemental
• Supplemental Report Period to Open for
– CTE
• Will include FN Concentrator Field, Courses, Staff)
– Special Education
– Gifted
– Grade Schedule Record (DL)
• Not Mandatory
• Cannot Add/Remove Students
• Expected to run October 5 – October 24, 2012
FY12 Additional Report Periods
• Financials – FY12H
– Manifest expected to be released 9/25/12
• Graduate – FY12G
– Manifest expected to be released by 10/9/12
• March – FY12D
– Manifest expected to be released 9/28/12
FY13 Report Periods
• Five-Year Forecast – FY13P
– Will open 10/1/12
• October – FY13K
– Expected to start on time! (10/12/12)
• Special Education Follow-Up – FY13S
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New report period
Was to begin during FY12
Only used to correct special education reporting
Could be a result of a Special Education Audit
SSID sent from ODE to district
Negative impact for district
Expected to run
• 11/14/12 – 1/25/13
• 02/12/13 – 7/19/13
EMIS Manual
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New Format
No longer published by Fiscal Year
Only new version if there is a change
Most recent version
– Underlines for additions
– Strikethrough for deletions
• More sections grouped by data types
• No Appendices
• No Chapter 5/Appendix I
EMIS Manual
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Section 1 – General Information
Section 2 – Student Records
Section 3 – Staff Records
Section 4 – Course Records
Section 5 – District/Building Records
Section 6 – Financial Records
Section 7 – Five-Year Forecast Records
EMIS Manual
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Appendix A – Section 3.2 Contracted Staff
Appendix C – Section 4.7 Subject Codes
Appendix D – Section 3.9 Position Codes
Appendix E – Section 2.9 Program Record
Appendix I – in related section
EMIS Manual
EMIS Manual
FY13 Changes
• Court Placed
– Resolves issues with court placed reporting
when an ESC provides the instruction.
– ESC bills district directly.
– District can include student in ADM.
– Will see new Sent to Reason
– Interest in expanding beyond ESC.
FY13 Changes
• Admission Date/Admission Reason
– When should admission date/admission
reason be updated?
• EMIS Manual to be updated with clarification
FY13 Changes
• Special Education Event
– Delete CNGT – Consent Granted
– FY13 – Must use new codes
• CNGI
– Consent Granted for Initial Evaluation (IETR)
• CNGO
– Consent Granted for Other Special Education Activity
(Neither IETR nor RETR)
• CNGR
– Consent Granted for a Reviewed Evaluated (RETR)
FY13 Changes
• Peterson Scholarship
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Federal guidance not clear
All rules currently not defined
No definitive information available for October
By yearend should have GE requirements ironed out
Should be similar to Autism Scholarship Program
• Most ASP students do not have Sent To IRN
• Most Peterson students will have Sent to IRN
– New Sent to Reason
– Can go from Traditional District A to Traditional District
B
• Currently two districts in State – Peterson providers
FY13 Changes
• Peterson Scholarship (con’t)
– Who is responsible for IEP?
• (if RIEP due District of Residence should
complete)
– Who is responsible for GE Events?
• District of Residence or Provider?
• Currently reporting requirements not clear for
October reporting!
FY13 Changes
• Non-Pub Special Ed Reporting
– Change reporting instructions for Non-Pub
special ed events for parent placed students
• How Received = 6
• Only report students receiving services
• New Event Type and Outcome Code
– PISP – currently not available
• Does not create a reporting requirement for DOR
• District where Non-Pub located responsible for
reporting
• ASP students not included
• Peterson Scholarship students will be included
FY13 Changes
• Non-Pub Special Ed Reporting (con’t)
• If district reported as IIEP or RIEP – should not
have. Once new outcome available change to
Event Type.
• Services not provide – continue to report
aggregate from DN – District General Record
– Clarify reporting instructions for 5 year old KG
student attending a non-pub
FY13 Changes
• Add Special Education IEP Outcome for
student in Correctional Facility.
– Student entitled to services
– Correctional Facility is a restrictive
environment
– May not be able to get to student to provide
service and would have to indicate this.
FY13 Changes
• Amended IEP
– Add new Event Type
• AIEP – Amended IEP
– Can report all Amendments–not required
– Report Amendment that affects EMIS
requirement
» Outcome
» Required to Graduate
» Secondary Planning
» Etc.
• AIEP does not change the timeline of the
IEP
FY13 Changes
• Amended IEP (con’t)
– Still must complete IIEP/RIEP in one year
timeline
– May decrease number of students reported
with FN270 – December 1 Outcome
• Does not replace the FN270 – December 1
Outcome
• FN270 overrides special education event
FY13 Changes
• Course Reporting
– Refine reporting of students in courses
– Add more validations
– New Level 1 errors
– Will identify overlapping course dates
FY13 Changes
• Clarify reporting of multi-district Pre School
student reporting
• Add a new record type for student summer
withdraw.
– Can simply reporting of student who withdrew
during summer.
– Report SSID and withdrawal date and
withdrawal reason
– Would not use for student who had special
education events
– Do not have to use at all
FY13 Changes
• County of Residence
– Field added to FS record
– County where student resides
– Casino Student Count
• New Admission Reasons for Board of Regents
– Regular districts may never use
• Admitted From IRN
– Only required in year of admission. Do not need to
report from year to year.
FY13 Changes
• Add additional checks
– CU – Staff Course record
• Clarify reporting of Staff Data
• New assignment area
– Regular Pre School Teacher
• Changes in PE teacher licensure.
– New to district need new licensure
• New CTE subject codes
– Most in Ag area
FY13 Changes
• Eliminate Program Codes
– Senior to Sophomore Code deleted
• Verify Course reporting
– New reports to determine what courses
students are receiving.
Post October Reporting
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ODE to review withdraw reasons
Looking at collecting ACT/SAT information
Clarify combined attendance reporting
New PE measure
– Aggregate Number reported
• Remove building where discipline occurred field
• Add Attending Building IRN Next Year field
– Needed for Value Added
– Test score re-rostering
Post October Reporting
• 3rd Grade Guarantee
– Will collect whether student on track/not on
track
– Likely to be reported from FN record by
content domain
– Add program code(s) for students not on
track.
– Information from ODE Web Site > Learning
Supports
Post October Reporting
• Acceleration Record
– Add clarification
• Dual Credit – E-Transcript
– Better define what it is
• March Reporting
– Reduce the number of elements sent back from ODE
• Add new Withdraw Reason
– Student reported in error
– Start and End Date are same date and new withdraw
reason used, ODE will see this as student never
attended.
Post October Reporting
• Determine if new options needed for
Student Record Exchange
• SOES/EMIS Reporting Changes
– Probably won’t happen in January 2013
– More likely in FY2014
• Collect full year calendar for each
building/district
DASL – 13.1 Update
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New Special Services Tab & Related Updates
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Existing 215XXX Membership records moved to Special Services Tab
Start and End Dates should now correspond to the dates on the IEP
Can no longer enter 215XXX Membership records on Student Memberships
Are included in MEMBEMIS Verification and Updates
GQ Transfer will include records
SpS Import will place 215XXX records on the new tab
Student Membership Search renames and includes Special Education Services
EZ Student Membership Screen Updated
DASL 13.1 Update
• CTRMIS/CLISEMIS
– After run in Update Mode
• Vocational Courses
– Remove function disabled
» Can only Drop/Transfer
» Drop date required for Transfer
– Vocational Course determined by
» Course > EMIS > Curriculum Value = VXX
DASL 13.1 Update
• PS GGG – Updated to allow entry of individual
records for each assessment
DASL 13.1 Update
• Civil Rights Report – Part 2
Questions?