New Title I Designee Training
September 17, 2015
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Overview of the Federal Program Monitoring
Process
Presentation on the programs reviewed at
the school sites
 Expectations for each program
 Due dates for documentation
 Collections procedures
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Accepting funds obligates districts and
school sites to maintain legal compliance
Oversight Agencies & Monitoring
Processes:
• United States Department of Education (USDE) State Monitoring
• Office of Inspector General (OIG) - Fraud & Abuse
• California Department of Education (CDE) - FPM
Process
• Single Audit - Required for Federal Funds
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Background:
• Both state and federal laws require the California Department
of Education (CDE) to monitor categorical programs operated
by Local Education Agencies (LEAs).
• State oversight is accomplished by conducting on-site and/or
on-line monitoring.
Goal:
Promote the achievement of statutory desired outcomes and verify
compliance with program requirements.
• Categorical funds are used for authorized purposes.
• Statutory performance goals are achieved.
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CE 02 School Parent Involvement Policy
CE 07 School Site Council
CE 08 SSC Approves SPSA
CE 18 Supplement, Not Supplant
CE 19 Time Accounting
CE 20 Equipment Inventory
CE 28 SSC Evaluate SPSA Services
CE 30 Professional Development
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What will the reviewers use to ensure our
school is compliant? Program Instrument
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What will I need to provide to ensure
compliance? Evidence
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Program Instrument
 Contain the legal
requirements pertaining
to a specific program
 Used to determine
whether an LEA is
meeting legal
requirements
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7 Dimensions
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I. Involvement
II. Governance and Administration
III. Funding
IV. Standards, Assessment, and Accountability
V. Staffing and Professional Development
VI. Opportunity and Equal Educational Access
VII. Teaching and Learning
Instrument Item
Core and Supporting Items
Evidence
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Dimension
Instrument Item
Core and
Supporting
Items
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Evidence
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CE 1: LEA Parent Involvement Policy
CE 2: School Parent Involvement Policy
CE 7: School Site Council Composition
CE 8: SSC Approves SPSA
CE 9: Parent Communication
CE 18: Supplement not Supplant
CE 19: Time Accounting
CE 20: Equipment Inventory
CE 25: Posting of SARC
CE 27: SPSA Evaluation
CE 28: Highly Qualified Teachers
CE 29: Paraprofessionals Meet Qualifications
CE 30: Professional Development
8 others reviewed at the central level, 2 not applicable in LAUSD,
and 10 Waived by the CORE Waiver
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 What can I do to get organized?
Create a main Compensatory Education folder on your desktop, my
documents, or other accessible location. Within the folder, label a
folder for each program item number.
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Sample: Title I Allocation
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•All approved School Budget Signature Forms with
original signatures in Blue Ink
Reason:
To Fund a …..to support the instructional program
Principal Signature
SSC Chair
Date
ELAC
Date1
UTLA Date
QEIA Only:
•Justifications
•SPSA page
•SSC Agenda
•SSC Sign-Ins
•SSC Minutes
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2015-16 Single Plan for Student Achievement
(SPSA) Evaluation for the 20114-15 services
provided. SSC Agenda, Sign-ins, Minutes
indicating discussed, motion made and
evaluation approved.
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This process will be included in the
development of the SPSA this year
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CE 28: Parent Notification: Letter If Teacher Not
HQT
An LEA receiving Title I, Part A funds hires only
ESEA-compliant teachers to teach in core academic
classes. Parents are notified if their child has been
taught for four or more consecutive weeks by a
teacher. Low-income and minority students are not
taught at higher rates by unqualified, out-of-field,
or inexperienced teachers as are other students.
BUL-Forthcoming
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Copies of the 4 week
letters
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Principal certification
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List of 2015-16 Categorically Funded personnel
(psychologist, nurse, social worker, class size
reduction teacher(s), paraprofessionals, etc.)
from 7S046 and 7E046.
Name
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Position
Funding Source Percentage
Time reporting documentation for each person
on the list (semi-annual certifications or multifunded documentation)
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Duty Statements (1 for each position funded
out of Title I)
 What is the job title?
 What is their role on your campus?
 How do they provide direct services to at-risk
students, families, and the Title I Program?
 How does the position supplement the core
program at your school site?
(Be specific with what they do on your campus. 1
Item for each position.)
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Job Description versus Duty Statement
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Schools are
responsible to
provide
evidence for all
applicable CE
items listed on
the FPM
instrument
tool
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CE 9: Provides Notices in Parents' Primary Languages
The LEA provides parents with information on school and parent
activities in a format and, to the extent practicable, in a language the
parents can understand.
Law:
15%
Rule
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CE 25: LEA Posts SARC
The LEA shall publicize the SARC for each
school, and notify parents or guardians of
students that a hard copy will be provided
upon request. The LEA that is connected to
the Internet shall make the information
contained in the SARC accessible on the
Internet and make the information widely
available through public means.
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2015-16 may not be available until March
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Evidence of availability
Newsletter, Website, Connect Ed Message
REF-5673.3
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CE 30: School Resources for Professional
Development
The school devotes sufficient resources to
high-quality and ongoing professional
development for staff and parents, as
appropriate, that improves instruction and
enables all public school students to reach
proficiency on state academic content
standards.
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PD Calendar for 2015-16 – have 2014-15
available
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Sample from School Site for 2015-16 – 2
Agendas, 2 Evaluations, and 2 Sign-ins. The
key for the samples is to demonstrate the
sharing of data or instructional strategies –
aligned to your SPSA.
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CE 29: Paraprofessionals Meet Qualifications
Paraprofessionals assigned to programs
supported by Title I funds provide instructional
services only under the direct supervision of a
highly qualified teacher.
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List of 2015-16 Categorically Funded
Paraprofessional Assignments (Title I Only)
with funding source and the name of the HQ
Teacher assigned to.
Personnel
Funding Source
Percentage
HQ Assignment
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2015-16 Principal
Certification for HQ
Paraprofessionals –
obtain a copy of the
14-15 as well.
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The SSC annually develops, reviews, updates,
and approves the SPSA, including proposed
expenditures. The SPSA contains elements
(a) through (e).
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All schools selected for the 2016-17 FPM
review have an approved SPSA for 2016-17.
However, it is the SSC’s responsibility to
annually review and update the SPSA, and
align budgets or changes to budgets based
on the SPSA.
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2015-16 SSC agenda, sign-ins, minutes
indicating the SPSA/SPSA Update was
discussed.
2015-16 SSC agenda, sign-ins and minutes
indicating that the school’s budget was
discussed and motion was made including
school’s allocation letters were shared.
2015-16 SSC agenda, sign-ins, and minutes
indicating data was reviewed.
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FPM shouldn’t be an event; it is an ongoing process
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Implement systems that will allow you to
maintain the required evidence
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Systems become a form of on-going
professional development
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