2006-2007
Clerical Training
Census
Independent School District 728
815 Highway 10
Elk River, MN 55330
How to add a person to Campus
To add a person to Campus

Navigate to: Index, Census, Add
Person. In the box, type in the first
3 letters of the person’s last name,
tab, and the first 3 letters of the
person’s first name. ‘Enter’ or click
‘Search’.

If the person could have a nick
name, i.e. Charles/Chuck, search
for both names.
How to add a person to Campus, cont.

The person you are looking for
may already be on Campus, so
look carefully at each of the
search results.

If there is a long number after
the name it indicates a student,
M/F for gender, date of birth
follows gender.

Click on a name to see more
information, i.e. cell phone,
address, etc.

Click the ‘back arrow’ to return
to the list of search names.
How to add a person to Campus, cont.

Once you know for sure the
person is not on Campus, and
that you need to create a new
person, click on the last name
field again and Enter. Now
click on ‘Create New Person’
at the bottom of the screen.
How to add a person to Campus, cont.

Carefully type in all required
information and click ‘Save’.
How to add a person to Campus, cont.

Verify that all info is correct.
Send the rest of the
Household/Census info to
Annette via a Registration
form, Census Change form, etc.
How to change a name on Campus
using the Identities Tab
To Change a Name on Campus
using the Identities Tab

Find the person needing the change.

Navigate to: Index, Census, People.

Click on the ‘Identities’ tab.
How to change a name, cont.

Click ‘New’.

Highlight the area needing
the change.
How to change a name, cont.

Type in the new information.

In the ‘Comments’ box, add a brief
note regarding the change. Initial
and date the note.

Enter the ‘Effective Date’. If you
set an effective date greater than
the current date, the new identity
will still get marked as the current
identity.

Click ‘Save’.
How to change a name, cont.

You will now be able to find the
person by searching for either
the old or new name.
How to change a home phone number
on Campus

To change a home phone
number

Find the household needing the
change

Navigate to: Index, Census,
Households

Click ‘Search’

In the box, type the first three
letters of the last name,
comma, and the first three
letters of the first name.

Enter or click ‘Go’.
To change a home phone number, cont.

In the ‘Comments’ box, type
‘Chgd from the old number,
initial, and date’

Highlight the ‘Phone Number’
boxes needing the change, and
add the new info
How to change work/cell phone
numbers on Campus
To change work or cell phone
numbers on Campus

Find the person needing the phone
number change

Navigate to Index, Census , People

Click on the ‘Demographics’ tab
How to change work/cell phone numbers,
cont.

Find the number needing the change
under Personal Contact Information
(lower screen)

In the ‘Comments’ box, under
Personal Contact Information, type
‘Chgd cell or work from the old
number, initial, and date’

Highlight the ‘Phone Number’ boxes
needing the change, and add the new
info

Click ‘Save’