Excel Lesson 2
Organizing the Worksheet & Formulas
Microsoft Office 2010
Introductory
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Copying and Moving Cells
(continued)
You can quickly move or copy data using the
drag-and-drop method. First, select the cell
or range, then drag them to a new location.
To copy cells, press and hold the Ctrl key.
Filling copies a cell’s contents and/or
formatting into an adjacent cell or range.
You can use the fill handle to help with
copying cells and also to continue a series of
text items, numbers, or dates.
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Microsoft Office 2010 Introductory
Inserting and Deleting Rows,
Columns, and Cells
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To insert a row, click the row heading to
select the row where you want the new row
to appear. Then, click the Insert button on the
Home tab.
To insert a column, click the column heading
to select the column where you want the new
column to appear. Then, click the Insert
button.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Inserting and Deleting Rows,
Columns, and Cells (continued)
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To delete a row or column, click the appropriate
row or column heading and then click the Delete
button on the Home tab.
Use the buttons in the Cells group on the Home
tab to insert and delete cells.
Insert dialog box
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Microsoft Office 2010 Introductory
Freezing Panes in a Worksheet
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You can view two parts of a worksheet at
once by freezing panes.
When you freeze panes, you select which
rows and/or columns of the worksheet
remain visible on the screen as the rest of
the worksheet scrolls.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Checking Spelling in a Worksheet
To find and correct spelling errors, use the
Spelling command on the Review tab.
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Microsoft Office 2010 Introductory
Preparing a Worksheet for Printing
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So far, you have worked in Normal view,
which is the best view for entering and
formatting data in a worksheet.
Page Layout view shows how the worksheet
will appear on paper, which is helpful when
you prepare a worksheet for printing.
The margin is the blank space around the
top, bottom, left, and right sides of a page.
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Microsoft Office 2010 Introductory
Preparing a Worksheet for Printing
(continued)
Margins menu
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Preparing a Worksheet for Printing
(continued)
By default, Excel is set to print pages in
portrait orientation. Worksheets printed in
portrait orientation are longer than they are
wide. In contrast, worksheets printed in
landscape orientation are wider than they are
long.
The print area consists of the cells and
ranges designated for printing.
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Preparing a Worksheet for Printing
(continued)
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By default, gridlines, row numbers, and
column letters appear in the worksheet but
not on the printed page. You can choose to
show or hide gridlines and headings in a
worksheet or on the printed page.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Inserting Headers and Footers
A header is text that is printed in the top
margin of each page. A footer is text that is
printed in the bottom margin of each page.
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Completed Header section
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Microsoft Office 2010 Introductory
What Are Formulas?
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The equation used to calculate values based
on numbers entered in cells is called a
formula.
Each formula begins with an equal sign (=).
The results of the calculation appear in the
cell in which the formula is entered.
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Microsoft Office 2010 Introductory
What Are Formulas? (continued)
Formula and formula reset
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Entering a Formula
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Worksheet formulas consist of two components:
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operands
operators
An operand is a constant (text or number) or cell
reference used in a formula.
An operator is a symbol that indicates the type of
calculation to perform on the operands, such as a
plus sign (+) for addition.
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Microsoft Office 2010 Introductory
Entering a Formula (continued)
Mathematical operators
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Pasewark & Pasewark
Microsoft Office 2010 Introductory
Entering a Formula (continued)
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A formula with multiple operators is calculated
using the order of evaluation.
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Contents within parentheses (beginning with
innermost) are evaluated first.
Mathematical operators are evaluated in a specific
order. (Shown in table on next slide).
If operators have the same order of evaluation, the
equation is evaluated from left to right.
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Microsoft Office 2010 Introductory
Entering a Formula (continued)
Order of evaluation
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Microsoft Office 2010 Introductory
Editing Formulas
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If you enter a formula with an incorrect
structure in a cell, Excel opens a dialog box
that explains the error and provides a
possible correction.
Formula error message
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Microsoft Office 2010 Introductory
Editing Formulas (continued)
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If you discover that you need to make a
correction, you can edit the formula.
Click the cell with the formula you want to
edit. Press the F2 key or double-click the cell
to enter editing mode or click in the Formula
Bar.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Creating Formulas Quickly
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You can include cell references in a formula
by using the point-and-click method to click
each cell rather than typing a cell reference.
Worksheet users frequently need to add long
columns or rows of numbers. To use the
Sum button, click the cell where you want
the total to appear, and then click the Sum
button.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Previewing Calculations
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When you select a range that contains
numbers, the status bar shows the results of
common calculations for the range.
By default, these calculations display the
average value in the selected range, a count
of the number of values in the selected
range, and a sum of the values in the
selected range.
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Microsoft Office 2010 Introductory
Previewing Calculations
(continued)
Summary calculation options for the status bar
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Microsoft Office 2010 Introductory
Showing Formulas in the
Worksheet
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At times you may find it simpler to organize
formulas and detect errors when formulas
are displayed in their cells.
To do this, click the Formulas tab on the
Ribbon, and then, in the Formula Auditing
group, click the Show Formulas button. The
formulas replace the formula results in the
worksheet.
Pasewark & Pasewark
Microsoft Office 2010 Introductory