FY2015-16
Budget Conference Submission
School/Organization:
Date:
1. Mission Statement
2. FY2015-16 Summary of Accomplishments
(e.g. new programs, student success, research productivity, fundraising, operational efficiencies, select projects,
services, or significant changes)
1
Mid-Year Review
3. Summary of 2015-16 Q2 results
Q2 Budget
Q2 Actual
Variance
$
%
Ending Balance
Fund 19900
Fund 19935
Other General Funds
Indirect Cost Recovery
Other State Funds
PDST
SSDP
Course Materials Fees
Other Source Funds
Sales & Service
Auxiliaries
Total Modified Funds
2
4. FY2015-16 Expected Financial Outlook
See the tables on the next two pages for the Organization’s actuals and FY2015-16 approved budget.
What is your expected financial position for the end of this fiscal year? How is this different from the
2015-16 approved budget? Describe current and/or upcoming financial challenges.
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3-Year Consolidated Income Statement – Total Modified Funds
Total Modified Funds
Actual
2013-14
2014-15
34,182,196 40,499,494
General Fund Source
4,008,760 3,511,882
F&A (OPP/OTT) Source
1,049,836 4,415,775
Education Funds Source
2,230,031 2,174,006
USAP/Tuition Source
106,183
133,274
General Funds - Other Source
1,225,540 1,599,961
Other State Funds Source
2,346,925 3,259,215
Unrestricted-type Funds Source
45,149,473 55,593,608
Subtotal Appropriated
0
0
Student Fees - Other Source
1,320,256 1,430,555
Course Materials Fees Source
793,830 1,026,221
Sales and Service Source
2,114,086 2,456,775
Subtotal Non-Appropriated
47,263,559 58,050,383
Total Revenues
15,587,339 17,104,561
Faculty Ladder
1,028,407 1,015,883
Faculty Temporary
3,920,772 3,652,624
Academic Apprentice
2,725,910 3,247,313
Academic Other
7,287,267 7,785,884
Career Staff
623,509
513,447
Non-Career Staff
31,173,204 33,319,712
Total Salaries & Wages
3,375,383 3,545,461
Medical (Health/Dental/Vision)
2,562,636 3,324,137
UCRS (Employer Contribution)
2,581,035 2,986,005
All Other Benefits
8,519,054 9,855,603
Subtotal Benefits
2,221,629 2,297,304
Fee Remissions
10,740,683 12,152,907
Total Benefits
41,913,887 45,472,619
Total Compensation
709,929
763,898
Material and Supplies - General
1,518,391 1,811,322
Material and Supplies - Scientific
452,942
466,622
Communications
723,473
647,966
Travel and Entertainment
2,441,378 1,860,560
Services
620,769
199,967
Consultants/Temp. Services
591,971
671,006
Information Technology
952,648
677,296
Equipment (non computer)
1,289,452
697,214
Operation and Maintenance of Space
519,757
607,383
Student Support - Underg & Grad
53,002
25,617
Other Expense - Control
0
0
Reserves for Auxiliaries
0
0
Indirect Cost Recovery
9,873,712 8,428,849
Total Operating Expenses
Total Compensation and Operating 51,787,598 53,901,468
(2,357,952) (1,463,471)
Recharges
49,429,647 52,437,997
Total Expenditures
(691,826) (709,044)
Less Summer Session Expenditures*
48,737,821 51,728,953
Total Expenditures less Summer
(1,474,262) 6,321,430
Surplus/(Deficit)
8,716,916 6,625,872
Carryforward (Approp.)
(616,904)
(122)
Carryforward (Non-Approp.)
0
13,574
Adjustments to Unexp. Bal.
6,625,750 12,960,754
Ending Balance
Approved
Budget
FY 2015-16
51,987,393
3,762,449
(2,159,620)
2,377,087
137,962
392,807
5,252,022
61,750,100
799,906
1,721,244
1,259,716
3,780,866
65,530,965
17,756,689
1,136,785
5,013,465
2,422,584
7,342,599
507,581
34,179,704
3,927,709
3,830,592
2,909,011
10,667,311
2,710,044
13,377,355
47,557,059
1,106,058
1,663,025
422,737
571,133
1,825,244
125,843
448,697
1,544,256
2,656,472
486,094
21,961
0
0
10,871,520
58,428,579
(1,047,483)
57,381,096
(790,484)
56,590,612
8,940,353
12,076,375
662,380
0
21,679,108
Budget vs. Prior
Year Actuals
$
%
11,487,899 28%
250,567
7%
(6,575,395) -149%
203,081
9%
4,688
4%
(1,207,154) -75%
1,992,807 61%
6,156,492 11%
799,906
n/a
290,689 20%
233,495 23%
1,324,091 54%
7,480,582 13%
652,128
4%
120,902 12%
1,360,841 37%
(824,729) -25%
(443,285) -6%
(5,866) -1%
859,992
3%
382,248 11%
506,455 15%
(76,994) -3%
811,708
8%
412,740 18%
1,224,448 10%
2,084,440
5%
342,160 45%
(148,297) -8%
(43,885) -9%
(76,833) -12%
(35,316) -2%
(74,124) -37%
(222,309) -33%
866,960 128%
1,959,258 281%
(121,289) -20%
(3,656) -14%
0 #####
0 #####
2,442,671 29%
4,527,111
8%
415,988 -28%
4,943,099
9%
4,861,659
9%
2,618,923 41%
5,450,503 82%
662,502 ######
(13,574) -100%
8,718,354 67%
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2015-16 Approved Budget by Fund Type
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5. Academic Metrics
Please provide a short description of new programs and/or any shifting patterns in student credit hours as
seen in the table below. Are there any individual departments driving the change in student credit hours?
Not applicable for non-instructional units.
Student Credit Hours and Student Headcount
2012-13
2013-14
2014-15
2-Yr Change
#
%
Student Credit Hours
Total Instructional SCH
Undergraduate
Graduate
Professional
Major SCH
Undergraduate
Student Headcount
Undergraduate
Graduate
Professional
6. Employee Headcount
Provide a short description describing 2-year change as seen in table below.
Staff and Faculty FTE
2013-14
2014-15
2015-16
2-Yr Change
#
%
Staff
Categories TBD
Faculty
Categories TBD
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7. Summer Session: Use of net-proceeds in fund 69460
2012-13
2013-14
2014-15
2-Year % Increase
2012-13
2013-14
2014-15
2-Year % Increase
2012-13
2013-14
2014-15
2-Year % Increase
Revenue
Expenditures
Surplus/Deficit
Carryforward
Ending Balance
8. Contracts & Grants
Awarded Dollars
Award Count
Overhead Recovered
Indirect Cost Recovery
9. Gifts & Endowments
New Gifts ($)
Available Balance
Expenditures
10. Capital and Facilities Projects
Provide a short summary of current or future construction, renovation, or renewal plans.
11. Space
Please describe any space needs and how you are currently addressing these needs.
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FY2016-17 Budget
12. Goals for 2016-17
Please provide a short description of your goals and how they will affect your budget plans for 2016-17. This
could include a change in the financial structure, major purchases of equipment, plans for the addition or
elimination of academic programs, staffing level changes, operational efficiencies etc.
13. New Sources of Revenue
Please describe any new sources of revenue that you expect to receive in FY2016-17 that will help support the
Institution’s mission. This can include gifts and endowment revenue, strategic uses of summer session revenue,
self-supporting degree programs, course materials fees, etc.
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Strategic Funding through Chancellorial Resources
Organization/Department:_______________
Project Title: ________________
Amount Requesting:______________
One-Time or Recurring: _____________
Please answer the questions below in order request funding for strategic projects through Chancellorial
resources. All requests should align with the Chancellor’s current initiatives and priorities. Please fill out one
form per individual request.
The Chancellor’s initiatives and priorities include:
1. Promoting academic success through undergraduate teaching
a. Faculty hiring and setups
b. Teaching assistants
2. Services that support student success
a. Admissions
b. Enrollment management
c. Student support services
3. Information technology
a. Cybersecurity
b. Enterprise systems – HR, financial, student systems
4. Capital investments
a. Seismic and life safety
b. Deferred maintenance
c. Classroom improvements
5. Mandatory compliance issues
6. Centennial campaign
As part of the review of a unit’s answers to the questions below, senior leadership will be considering the
following:
 Whether the business or academic need behind the request is concise and understandable.
 Whether a clear case has been made as to why Chancellorial resources and not the Organization’s own
resources should be used to support the request.
 Whether the request will improve the institution’s academic reputation, research profile, enhance the
student experience, or provide operational efficiencies.
Reporting Outcomes: If the request is awarded, the outcomes will need to be reported at the Budget
Conference held in the following year. An update on the spending of the Chancellorial resources provided will
also be required.
Please provide answers to the following questions:
1. Description: Provide a clear and concise description of the project and how it aligns with the Chancellor’s
priorities as listed above.
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2. Budget: Provide a budget for the project along with projected expenditures:
Sample Budget Submission
Year 1
Revenue
Requested Funding
Department Subsidy
Total Revenue
Expenditures
Faculty Salaries
Staff Salaries
Benefits
Total Operating
Total Expenditures
3. Financial Need: If you have significant ending balances as seen on the consolidated income statement in
the budget conference packet, please justify the need to fund the project with Chancellorial resources
rather than with the available resources existing at your Organization/Division.
4. Impact and Outcomes: What are the outcomes of the project? Along with this, how will the project impact
students, the institution, faculty, staff, or the community?
5. Implementation: If awarded the funding, do you have the ability to implement the request given your
current infrastructure and staffing? Are there other areas that need to be considered (e.g. information
technology, staff workload etc.)?
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