AmeriCorps
Education Award Program
Campus Partner Orientation
Presented by: New York Campus Compact
August 2013
Agenda
EAP Background
I.
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Focus areas for 2013-14
Training and Impact Assessment tools
Prohibited activities
II.
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Enrollment, Service, and Exit Process
III.
Applying for 2013-14 EAP slots
Question and Answer
IV.
Memorandum of Understanding
Enrollment packet
Background check/fingerprint guide
Guided tour of My Service Log
Coordination and monitoring
What is EAP?
• EAP is a part-time AmeriCorps program that offers scholarships
(education awards) to college students who serve a minimum 300
hours in their community.
• New York Campus Compact (NYCC) leverages EAP funding for
member institutions to support students with financial need while
serving the Compact’s vision:
NYCC will strengthen the capacity of member institutions to partner
with their communities; increase student involvement in academic
and co-curricular public service; advance engaged scholarship; and
cultivate the knowledge, values, and skills of civic responsibility and
democratic participation.
Member Terms and Benefits
Members must serve 300 hours to earn an $1175 education award,
in 365 days or before November 30, 2014 (whichever is sooner).
Members must:
• Serve with a site that has an agreement with campus in an
allowable education, health, or capacity-building role
• Complete EAP enrollment packet
• Provide fingerprints for FBI criminal history check
• Participate in 90-minute NYCC webinar in first month
• Log hours online, verified monthly by site and campus
• Complete impact assessment with 2 individuals served
(education and health), or 1 organization served (capacity)
• Participate in campus EAP meetings, training, and reflection
• Communicate with NYCC and campus, follow up with requests
in a timely manner (often < 2 week deadlines for response)
• Complete EAP exit packet by exit date
2011-13 EAP Host Campuses
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Binghamton University
Buffalo State College
Cayuga Community College
Cayuga Community College
Cornell University
Corning Community College
Hobart & William Smith Colleges
Nazareth College
New York University
Niagara University
Purchase College
Rochester Institute of Technology
St. Lawrence University
SUNY College at Old Westbury
Syracuse University
University of Rochester
AmeriCorps Service Areas
New for 2013-14, all members must serve in one of these areas:
K-12 Academic Engagement
Includes classroom support, tutoring, mentoring, afterschool
programs, summer programs, youth and parent activities
AS LONG AS participation encourages youth to improve their
attitudes about school, school behavior, or college aspirations
Community Health Education
Includes social work and nursing practice in healthcare and
community settings, health education in schools or nonprofits,
healthy neighborhood projects such as community gardens
AS LONG AS participation improves health knowledge, perceived
community support for healthy behavior, or participant self-efficacy
AmeriCorps Service Areas
Capacity Building
• Community needs assessment
• Outreach to underserved
populations
• On or off-campus volunteer
recruitment/coordination
• Updating policies and procedures
• New program development
• Fundraising (up to 30 hours)
• Volunteer and staff training
• Researching best practices in
similar organizations
• Evaluating service impact
• Organizing stakeholder and contact
databases
• Designing or upgrading websites,
marketing and outreach materials
• Translation of materials into nonEnglish languages
• Identifying opportunities for
partnership/collaboration
Capacity Building projects will improve
the effectiveness of organizations’
intervention-targeted services or
business processes.
NYCC Training Webinars
• Required of all EAP members to establish common understanding
of best practice in volunteering, NYCC AmeriCorps identity.
• 90 minute webinars include: expectations of EAP members
(member contract), best practice and AmeriCorps impact
assessment tools specific to each member service area
(education, health education, or capacity-building), and how to
use My Service Log to record service hours.
• Available at nycampuscompact.org/americorps-ed-award.html.
• Webinar must be completed within 30 days of start date.
• The webinar should be completed after their official start date to
be recorded as part of 60 allowable training hours.
Impact Assessment
• Standard templates are provided in enrollment packets specific to
each service area (education, health, or capacity-building)
• Education and health members are expected to complete
evaluations for 2 children/clients served unless they are assigned
to a single individual for the duration of their term.
• NYCC does not require identifying information for individuals
completing assessments, but they must give permission to
participate in evaluation
• Education assessment requires tracking and reporting at the
individual level to record change between pre- and post-surveys.
• Capacity-building members are expected to complete evaluations
with one organization that they serve for an extended period.
Distribution of Service Time
Up to 10%
(30 hours max) Fundraising
Up to 20%
(60 hours max) Training
> 70% (210 hours minimum)
Direct & Capacity-Building
Service
Allowable Service
• Academic and service-learning
• Unpaid, academic internships with a service-focus
• Practicum hours, such as nursing and counseling
• Community service in the areas of education, public safety,
environmental initiatives, community development, and human
services
• Federal or State-funded Community Service work study positions
• Student Teachers who qualify (Student teaching hours spent
teaching at a Title 1 institutions or student teachers teaching
Special Education, ESL/Bilingual Education, or Math and Science
Education)
• Most direct volunteer work, including mentoring, volunteer
recruitment, etc.
Unallowable Service
• Service that is purely administrative
• Service with a for-profit organization
• International volunteer work or service outside of New York State
• Sleeping time on overnights or travel time
• Paid internships or practicum*
• Service completed at a site that does not provide liability or similar
insurance for its volunteers
• Service that is done solely on campus and does not help the
community in any way
• Any work study student that does not have a community service
w/s position as defined by the college/university financial aid office
• Tutoring programs that don’t comply with the tutoring checklist
Key Prohibited Activities*
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Lobbying
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Engaging in partisan politics
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Assisting, promoting, or deterring union organizing
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Engaging in religious instruction or conducting worship
services
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Providing a direct benefit to a for-profit entity
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Participating in activities that pose a significant safety risk
to participants
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Fundraising for AmeriCorps programs or applying for federal
funding opportunities
* Full list of prohibited activities provided in the Member Contract
3 Phases of Service
1.
2.
3.
Enrollment
Service
Exit
Campus Coordinator: Enrollment
 Sign MOUs with NYCC and participating community sites
 Recruit students, working with college access professionals to encourage
participation by first-generation college students, minority students,
students from disadvantaged backgrounds incl. priority high schools,
veterans, and students with disabilities.
 Facilitate in-person student orientation covering member contract and
service requirements, expectations from campus
 Collect the following paperwork from each student:
o AmeriCorps Enrollment Packet
o FBI Fingerprint Card (multiple copies)
 Print National Sex Offender Registry results with timestamp
 Initiate FBI Criminal History Check:
o Self-managed campuses mail fingerprint card(s), Applicant
Information Form, and $18 to Federal Bureau of Investigation.
RECORD THE DATE OF MAILING IN MEMBER ENROLLMENT PACKET
o NYCC-assisted campuses collect fingerprints for all students and
mail to NYCC. Start dates may be delayed due to mailing time and
NYCC quality check.
Criminal Background Checks
1. All sites will perform the Sex Offender Registry check on all
students and print out the results for your files. National Sex
Offender Public Website: www.nsopr.gov
2. All students must have an FBI Background Check completed
(fingerprint cards).
- Once fingerprints are completed, they can be mailed with
payment to the FBI or sent to NYCC for processing.
3. State Background Checks must be done on any student who will
be having recurring access with vulnerable populations. This
information should be indicated on the Member Position
Description and state checks are always completed by NYCC.
Resource Documents
Review nycampuscompact.org,
enrollment packet, criminal
background check guide, and
My Service Log.
Service
 Obtain User Name & Password for My Service Log
 Familiarize yourself with My Service Log
 Review monthly reports and sign student time logs and on a monthly
basis
 Communicate with students regarding time logs on a monthly basis
Troubleshooting in My Service Log:
• Users can request that their password be emailed to them
• New tutorials on nycampuscompact.org outline logging hours
• Campus reporting features allow you to track student progress
 Facilitate reflection or training sessions
Exit
 Ensure that all hours are complete and in compliance on My Service Log
 Collect impact assessment results from sites
 Collect, scan, and email the AmeriCorps Exit Form to NYCC
 Follow up with student about their final report online
 Follow up with community partner about their final evaluation online
 Facilitate closing reflection with student
Next Steps for Campus Partners
350 slots are available with start dates on or after Sept 1, 2013.
These will be divided among current partners and new campuses
based on proposed assignments, recruitment history.
To begin filling EAP slots:
• Visit nycampuscompact.org/americorps-ed-award.html to
view revised enrollment and impact assessment materials
• 2011-13 partners: Notify NYCC by August 16 of new EAP slots
requested for fall 2013, spring and summer 2014. These must
align with focus areas of education, health or capacity-building.
• New partners: 2-page proposal by August 16 including your
student recruitment plan, description of service sites aligning
with education, health or capacity-building, EAP coordinator’s
related job responsibilities and experience, and number of EAP
slots requested for fall 2013, spring and summer
• Complete 2013-14 MOU with NYCC
For additional information or to access forms,
please refer to the NYCC website:
http://nycampuscompact.org – Programs tab
To access the time log database:
http://www.nycc.myservicelog.org/
Or contact NYCC
nycampuscompact@cornell.edu
607-255-2366
Questions
&
Answers