PERSON SPECIFICATION
SERVICE AREA: Andrew Marvell College
JOB TITLE: Admin & Organisation Assistant - Level 1
POST NO: S553/1017900
GRADE: 2 Scp 7-10
REQUIREMENTS
RELEVANT
EXPERIENCE
QUALIFICATIONS
ESSENTIAL
Clerical experience in an office
environment
HOW IDENTIFIED
Application Form
DESIRABLE
Experience of dealing with
the public
HOW IDENTIFIED
Application Form
Experience of working in a
college
Application Form
Experience of using SIMS
Application Form
NVQ Qualification or
experience in
Administration.
Application Form
RSA Stage II Word
processing (or equivalent)
Application Form
ECDL
Application Form
RSA CLAIT
Application Form
First Aid Certificate
Application Form
SKILLS
Ability to form and maintain
appropriate relationships with
children and young people.
Motivation to work with
children and young people.
Interview, References
ICT Skills
Application Form
Ability to work as part of a
team
KNOWLEDGE
INTERPERSONAL/
COMMUNICATION
SKILLS
Interview, References
A knowledge and commitment
to safeguarding and promoting
the welfare of children and
young people
Ability to establish good
Professional relationships and
effective working relationships
with a range of
partners/colleagues and pupils
at a variety of levels.
Interview, References
Interview, References
References
Good communication skills
– written
Application Form
Good communication skills
– verbal
Interview, References
Ability to work to deadlines
Interview, References
Accurate and well
organised approach to
work
Interview, References
Ability to work with
minimum supervision
Interview, References
Flexible approach to work
Interview, References
Awareness of the
importance of
confidentiality
Interview, References
Commitment to the
provision of a high quality
service
Interview, References
Understanding of and
commitment to the
college’s aims/objectives
Interview
Cash handling
Application Form
PHYSICAL
CHARACTERISTICS
(If appropriate)
Pleasant, friendly manner
Interview, References
Tact and diplomacy
Interview, References
DISCLOSURE OF
CRIMINAL RECORD
(Please see attached
for further details)
Declaration of full details of
everything on candidate’s
criminal record.
Application Form (after
shortlisting).
The successful candidate's
appointment will be subject to
the College obtaining a
satisfactory Enhanced
Disclosure from the Criminal
Records Bureau.
Criminal Records
Bureau's Disclosure
(successful candidate
only).
Prepared by: ……………………………………………………………………….................
Designation: …………………………………………………………………………..............
DISCLOSURE OF CRIMINAL RECORD
Information Sheet
Level of Disclosure
For Post
Declaration of unspent
convictions
Standard Disclosure
Enhanced Disclosure
What Information the College Requires
If you have a criminal record, you are required to provide, with
your job application form, details of anything on your record
which is unspent1 under the Rehabilitation of Offenders Act.
You are required to provide, with your job application form, full
details of everything on your criminal record, including details of
all spent1 convictions. You are also required to provide the
College with details of any prosecutions pending. In addition,
you are required to declare on your application form whether you
are the subject of a Disqualification Order2 or included on any
Government Department list of people unsuitable or banned
from work with children or vulnerable adults.
If you are offered the post, this will be subject to the College
obtaining a satisfactory3 Standard Disclosure from the Criminal
Records Bureau (CRB)4. The CRB will also send you a copy of
the Disclosure. This will give details of everything on your
criminal record, including cautions, reprimands and final
warnings, as well as convictions and, if relevant, the findings of
checks against Government department lists of people banned
or unsuitable for work with children or vulnerable adults.
You are required to provide, with your job application form, full
details of everything on your criminal record, including details of
all spent1 convictions. You are also required to provide the
College with details of any prosecutions pending. In addition,
you are required to declare on your application form whether you
are the subject of a Disqualification Order2 or included on any
Government Department list of people unsuitable or banned
from work with children or vulnerable adults.
If you are offered the post, this will be subject to the College
obtaining a satisfactory3 Enhanced Disclosure from the Criminal
Records Bureau (CRB)4. The CRB will also send you a copy of
the Disclosure. This will give details of everything on your
criminal record, including cautions, reprimands, final warnings,
convictions and any other information and, if relevant, the
findings of checks against Government department lists of
people banned or unsuitable for work with children or vulnerable
adults.
Notes:
1
The table at the end of this information sheet gives details of what is meant by "spent" and
"unspent". If you are still unclear as to what information you should provide, please contact
Employee Services for advice
2
If a person is convicted of an offence against a child and a qualifying sentence is imposed
by a senior court in respect of the conviction, the court must order the individual to be
disqualified from working with children, unless, given all the circumstances, the court is
satisfied that it is unlikely that the individual will commit any further offence against a child.
The same applies to charges/convictions for equivalent armed forces offences.
The College must not knowingly offer work in a regulated position to anyone who is the
subject of a Disqualification Order. It is also illegal for anyone who is the subject of a
Disqualification Order to apply for work in a regulated position.
3
In this context, "satisfactory" means containing no offences relevant to the post, which
would render you unsuitable
4
The Criminal Records Bureau (CRB) is a Government agency which handles the
Disclosure Service through which criminal record information can be checked by potential
employers and other organisations. Further details about the CRB, including their Code of
Practice, are available from their website at www.crb.gov.uk or from: CRB, PO Box
91,Liverpool L69 2UH.
Government Department Lists
The CRB’s Standard Disclosure and Enhanced Disclosure include, where relevant, a check
against Government Department lists of people unsuitable for work with children and vulnerable
adults e.g. Department for Education and Skills' List 99 or Department of Health's Protection of
Children Act List (PoCAL)
Obtaining A CRB Disclosure
If you are offered the post, the Employee Services Recruitment team will let you know what
needs to be done.
If a Standard or Enhanced Disclosure is required, you will be asked to sign a CRB Disclosure
application form and to provide verification of your identity. You will receive a copy of the
information the CRB discloses to the College.
Costs
The CRB charges a fee for each Disclosure. Where the Disclosure is required by the College,
the College will pay the fee.
SPENT/UNSPENT CONVICTIONS -REHABILITATION PERIODS
The following sentences become spent after fixed periods from the date of the
conviction (not the completion of the punishment).
Sentence1
Rehabilitation
Rehabilitation
Period
Period
People aged 17
People aged 18
or under when
or over when
convicted
convicted
2
Prison sentences of 6 months or less
3½ years
7 years
Prison sentences of more than 6 months to 2½ years
5 years
10 years
Borstal (abolished in 1983)
7 years
7 years
Detention Centres (abolished in 1988)
3 years
3 years
2½ years
5 years
6 months
6 months
Fines, compensation, probation3, community
service/community punishment orders, combination
orders4, action plan, drug treatment and testing and
reparation orders
Absolute discharge
The Crime and Disorder Act 1998 introduced a new custodial sentence for young people
with different rehabilitation periods:
Sentence
Rehabilitation
Rehabilitation
Period
Period
People aged
People aged
12,13 or 14 when
15,16 or 17
convicted
when convicted
Detention and training order of 6 months or less
1 year after the
3½ years
order expires
Detention and training order of more than 6 months
With some sentences the rehabilitation period varies:
Sentence
Probation5, supervision, care order, conditional
discharge and bind-over
Secure training (abolished in 2000) and attendance
centre orders
Hospital order (with or without a restriction order)
Referral order
1
1 year after the
order expires
5 years
Rehabilitation period
1 year or until the order expires
(whichever is longer)
1 year after the order expires
5 years or 2 years after the order
expires (whichever is longer)
Once the order expires
Cautions, reprimands and final warnings become spent immediately
Including suspended sentences, youth custody and detention in a young offender institution
3
For people convicted on or after 3.2.95. Probation orders are now called community rehabilitation orders
4
Combination orders now called community punishment and rehabilitation orders
5
For people convicted before 3.2.95
2