Title I
Hernando County Schools
All You Need To Know About Hosting a
Title I Annual Meeting
Ivette Vaquer-Mendoza
Coordinator of Family Engagement
Sample information to share with parents:
Invitations, agendas, follow-up handout, parent survey and sign-in
sheets
ALL YOU NEED TO KNOW ABOUT HOSTING A TITLE I ANNUAL MEETING
Administrators and Title I funded positions such as: Title I Facilitators, Parental
Engagement Liaisons, Lab Managers, Resource Teachers and Instructional Practice Coaches
are encouraged to present the following information.
 Provide a presentation to parents about the Title I program and how parents can become
involved in an organized, ongoing and timely way, in the planning, review and improvement
of programs in Title I schools, including the district and the school’s Parental Involvement
Policy/Plan.
 Inform Parent’s of Their Rights to Know – Parents may request, and the school district will
provide certain information on the professional qualifications of the student’s classroom
teachers and paraprofessionals providing services to the child. This information can be
maintained in a binder at the front desk or in the Family Resource Center and would be
available to parents upon request. It is not enough to simply inform parents of the right to
request information; you must also tell parents how to request this information and where
to find it. Parents should also be notified if their child is taught for four or more weeks by a
teacher who is not highly qualified.
 Communicate in a language parents comprehend (avoid educational lingo)
 Conference with parents about the Shared School-Parent Compact for Student
Achievement. Address the importance of communication between teachers and parents on
an ongoing basis. Explain how the school will meet the requirement. (Jointly develop with
parents for all students in the school a Shared School-Parent Compact for Student
Achievement that outlines how parents, the entire school staff and students will share the
responsibility for improving student achievement). Review, discuss and sign the Shared
School-Parent Compact for Student Achievement at a parent conference.
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Provide assistance to parents as appropriate in understanding such topics as the State’s
academic content standards, and local academic assessments.
 Share with parents where they can find a complete report of the School Accountability
Information Report- (SPAR).
 Describe the school’s responsibility to provide high-quality curriculum and instruction in a
supportive and effective learning environment that enables the students to meet the
State’s student performance standards and the ways in which each parent will be
responsible for supporting their children’s learning.
 Provide information about materials and training available to help parents work with their
children to improve their children’s achievement and the use of the Title I Family Resource
Center
The Process
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Select a date, time and location.
Select a format
Publish notice to parent through as many of the following methods as possible:
1. backpack notice;
2. automated telephone call;
3. teacher calls class to invite parents;
4. newspaper notice;
5. marquee notice’
6. website; and
7. print notices posted in community locations
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Make copies of materials to be distributed to parents. (In addition to the materials that are
distributed to parents. If parents are absent, the “Sorry we missed you” packet contains a receipt
that would be signed and returned to the school.)
Make copies of parent receipts to be included in materials for parents.
Meet with faculty to discuss format, procedures and expected outcomes for Annual Meeting.
Prepare and distribute parent sign-in sheets to staff.
Prepare a “Sorry we missed you” packet for each family unable to attend.
Distribute “Sorry we missed you” packets to teachers to be sent home in backpacks.
Collect sign-in sheets after the Annual Meeting.
Follow up on parent requests.
File documentation of evening for program monitoring.
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Documents given to parents should include:
 Agenda/Program
 Notification about Parents Right To Know (teacher and para-professionals’ qualifications)
 School Accountability Data (School Grade)
 Student Academic Achievement and State and Local Assessments
 District and School Parent Involvement Plans
 Sample School-Parent Compact for Student Achievement
 Flyer for an upcoming parent events
 Parent follow-up survey
SAMPLE INVITATION
Title I
Hernando County Schools
Back to School Night/Title I Annual Meeting
You’re invited!
What: (school name) Back to School Night/Title I Annual Meeting
When: (date and time)
Where: (Auditorium, Cafeteria or in Your Child’s First Period Classroom)
Join us for a presentation and then follow your child’s schedule for the evening and spend a
few minutes in each of your child’s classrooms. Teachers in each classroom will make a
short presentation to parents and share information about what your child will be doing
this year.
You will receive important information about how Federal Funds (Title I, Part A and No
Child Left Behind) supports your child in our school and how you should go about
scheduling a Parent/Teacher Conference to learn more about your child’s academic
progress and achievement.
For more information, please contact:
(Parental Engagement Liaisons or Title I Facilitator) at (xxx-xxx-xxxx)
Sample Teacher Information Sheet
Back to School Night/Title I Annual Meeting
Before the Meeting
Set up your room for the Title I Annual meeting. You may want to have a few pencils or
pens available for parents to sign forms.
During the Meeting
 Welcome parents as they arrive and make sure they sign the sign-in sheet.
 Invite parents to take a seat in your classroom for the Title I presentation.
 Invite parents who would like more information about Title I to stop by to see the
Title I Facilitator or Parental Engagement Liaison in the Media Center or Family
Resource Center any time during the evening.
Suggested topics you may wish share with parents:
 Explain your daily routine, academic program and assessments.
 Explain when and how you will communicate with parents.
 Describe your Classroom Discipline Plan.
 Describe your Homework Policy and Grading.
 Invite parents to sign up for a parent/teacher conference. (Sheet is in packet
distributed in homeroom.) More than one teacher can be listed on the
conference request form.
 Ask parents to complete the Survey and Event Response form if this is their last
classroom stop for the evening. Parental Engagement Liaison will collect complete
forms.
Have students whose parents did not attend sign for a Sorry We Missed You packet. Turn in
this signed sheet when all packets have been distributed to students and signed for.
SAMPLE INVITATION
New Title I Annual Meeting Format
When: Monday, October 11, 2014
Time: 6:00 pm
Your Personal Event
Invitation
Join Principals, teachers and staff for
Parrott Middle School’s
Title I Annual Parent
Meeting
and
Teacher Conference Night
No appointment necessary! Just return the
RSVP COUPON
on the back of this invite.
6:00 pm ...Sign-in and report to your
child’s 1st period class
..Meet your child’s 1st period teacher, receive information on
your rights as parents, school accountability data, programs
available to you student as part of the Title I program, as well
as
review and sign the Title I School- Parent
Compact to receive your free dinner tickets.
6:40 pm ..Walk your child’s schedule at your pace and
meet with your child’s teachers.
7:15 pm
Enjoy a FREE CATERED DINNER in Parrott’s
Café
(receive your families tickets through your
child’s teachers.)
Dairy Queen Dilly Bars will be for sale
for $1.00 during the dinner time.
Help us in thanking CPU Enterprises, one of our
Partners in Education, for donating a $50 gift
certificate to be given as a door prize for this event.
This flyer can be printed on Card Stock- half a page
SAMPLE AGENDA
Title I Annual Meeting Agenda
(School Name)
T i t l e I
September 8, 2014
Hernando County Schools
What is Title I?
Title I Parental Involvement Plan
What is the Title I School-Parent Compact?
Student Academic Assessments
Scientifically Research-Based Programs
High Quality Curriculum and Instruction
Highly Qualified Teachers
School Accountability (School Grade) & SPAR
Florida’s Accountability Waiver
How Can Parents Become Involved?
SAMPLE INVITATION
Mark Your Calendars
School Name
Back to School Night
Title I Annual Meeting
Thursday, September 19th
5:00 to 7:00 pm
Learn about the your child’s academic assessments, grade level
expectations and Florida’s Academic Standards
The Title I Program provides extra support to your child’s school
Join us and Sign-up for School Advisory Council (SAC), Title I
Committee and PTSO or PTA
Parents can pick-up schedules and textbooks beginning Monday, August 9th through Friday, August
th
SAMPLE INVITATION
ATTENTION (school name) Parent/Guardians!!
(School name) TITLE I ANNUAL MEETING
WHAT:
WHEN:
WHERE:
TIME:
(School name) Title I Annual Meeting
(Date)
(Location)
6:00 p.m. – 7:30 p.m.
Title I
Hernando County Schools
Kick off an exciting new year at (School name) by participating in a very informative
evening. This is a great opportunity to meet your child’s teacher and explore the many
advantages of being a Title I school.
Title I Annual Meeting Activities:
 Meet and greet with administration.
 Visit your child’s classroom.
 Learn about new programs.
 Be trained on accessing our new online parent portal.
 Visit the specials labs (Art, Music, Science, Math and Computer).
 Explore the Media Center.
 Sign up for the Parent Academy.
 Find out about student achievement tests.
 Explore opportunities for Parental Engagement.
SCHOOL’S ACCOUNTABILITY STATUS REPORT
One of the topics to be shared at our Title I Annual Meeting is how Sunshine Elementary School is doing
with regard to our school’s grade.
Please join us for our Annual Title I Meeting or call the Title I office at 000-0000, ext. 000.
*En Español -
Sample Schedule for School Staff
School Name
TITLE I ANNUAL MEETING SCHEDULE
September 30, 2013
This information is for teachers, staff and presenters
SCHEDULE
6:00-6:20 - All staff in cafeteria assemble
quietly behind the stage grouped by grade level (K, 1st , etc.)
Introductions by School Principal
Overview of sessions by Assistant Principal
6:30-7:00-SESSION I (1st child’s teachers) and Title I Video
Turn on your room TV to Sunshine channel 8 to immediately view a brief informational
video about Title I at Sunshine Elementary School. After video continue with your regular
classroom presentation. (See Agenda) Give Survey to Parents, Model, and complete with
parents.
7:10-7:30 p.m. SESSION 2 Parents can visit other children’s teachers to sign up for Spaghetti Night
Conference and/or visit the labs, special teachers, or the Title I table.
Please Note
1. Teachers are to attend Title I Annual Meeting and will be introduced, by grade level groups, at the
general session by (principal’s name).
2. Be lined up behind that stage by 6:00
3. Sessions are group presentations by classroom teachers. Tonight is not an individual conference time.
4. Encourage your families to visit The Family Center (room #), Computer Labs (room #), Fast Lab (room
#) Specials Teachers, and the Media Center.
5. Enjoy the evening and take a moment to absorb how special you are in the lives of (school name)
students.
SAMPLE FOLLOW-UP SURVEY
TITLE I ANNUAL MEETING
PARENT/GUARDIAN SURVEY
Title I
Dear Parents/Guardians:
The purpose of this survey is to gather information on how well the school can improve communication
with parents of children who participate in a Title I school-wide program. Please take a few minutes to
complete the survey. Your feedback will be used to improve our communication and when we schedule
school events. Suggestions on how we can better help you to assist your child are very welcome.
I would like more information on the following topic(s):
[]
[]
[]
[]
[]
[]
Extended learning opportunities for my child
How to help my child with reading, math, science
The Title I Family Center
Academic focused parent workshops
Student Assessment
Other: ___________________________________
[]
[]
[]
[]
[]
Scheduling Parent-Teacher Conferences
Becoming a parent volunteer
Becoming a SAC (School Advisory Council) Member
Becoming a Family Involvement Team Member
Florida Assessment Standards
The best times for me to attend a meeting or parent workshop/training are:
[ ] 9:00 am
[ ] 3:00 pm
[ ] 6:00 pm
[ ] Other: ____________________________
I would like to serve on a school or district committee:
[ ] Title I Committee
[ ] District Family Involvement Team (FIT)
[ ] Parent Teacher Organization (PTO)
[ ] School Advisory Council
[ ] Parent Teacher Association (PTA)
What did you find helpful tonight?
_________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Additional Suggestions or Comments: _
__________________________________________________________________________________________
__________________________________________________________________________________________
_________________________________________________________________________________________
_______________________________________
In order to serve you better, we need the information below to be able to respond to your request.
Parent’s Name: __________________ Phone Number: _________________ Email Address: _____________
_
Child’s Name: ______________________________________ Grade Level: ____________________________
I would like to schedule a conference with the following teachers:
_______________________________,
_______________________________
SAMPLE RECEIPT
Title I
Information Receipt
Title I Annual Meeting/Back to School Night
Hernando County Schools
We missed you at the Title I Annual Meeting (date). Attached is the information you missed. Please review
the enclosed documents carefully. Please sign and return this page to your child’s teacher.
I received the following documents:
[] Parents Right to Know Notification (NCLB)
[] (school name) Florida School Grades Report
[] School and District Parent Involvement Plans
[] Parent Academy Flyer
[] Parent/Guardian Survey and Conference Request Form
_____ Check here if you would like more information about Extended Day Tutoring.
Parent/Guardian Name: ______________________________ Child’s Name (please print): _______________________________
Teacher Name: __________________________________________
Date: _______________________________
Note to Teachers: Please return the completed form to (parental engagement liaison’s name)
Thank You
Information Receipt
Title I
Title I Annual Meeting/Back to School Night
Hernando County Schools
We missed you at the Title I Annual Meeting (date). Attached is the information you missed. Please review
the enclosed documents carefully. Please sign and return this page to your child’s teacher.
I received the following documents:
[] Parents Right to Know Notification (NCLB)
[] (school name) Florida School Grades Report
[] School and District Parent Involvement Plans
[] Parent Academy Flyer
[] Parent/Guardian Survey and Conference Request Form
_____ Check here if you would like more information about Extended Day Tutoring.
Parent/Guardian Name: ______________________________ Child’s Name (please print): _______________________________
Teacher Name: __________________________________________
Date: _______________________________
Note to Teachers: Please return the completed form to (parental engagement liaison’s name)
Thank You
SAMPLE- SIGN-IN SHEET
(School Name)
Title I Annual Meeting
Date
Sign – In Sheet
Parent Name
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Telephone Number
Student Name
Title I
Hernando County Schools
Teacher Name
SAMPLE- SIGN-IN SHEET
Title I Annual Parent Meeting and Conference Night
Title I Program, Parent/Teacher Conferences, and Dinner
Parent/Guardian Name Signing In
Please Print
Monday, October 11, 2014
6:00 pm
TYI Campus
Student’s Name Your Representing
Total # of people in your party
If more than one student, list all names on one line
Adults
Children
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Week Day and Date
Time of Event
Location of Event
KIA-4/6
Title I Parent Involvement
Event Title
Facilitator(s)/Presenter(s) Names
Parent Name
(one name per family)
Please Print
Total Number of People in
Your Party
List the Name of the Student(s)
You are Representing Tonight
If more than one student, list all names on one line please
Totals
# of
Adults
# of DSPMS
Students
# of Other
Children
Sample Agenda
for Middle School
Topic
1.
2.
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4.
Welcome to School Name Title I Annual
Meeting and Conference Night
Presentation:
 What is Title I
 Your Right to Know NCLB Florida’s
Accountability Waiver
 Student academic assessments
 What is the Title I Compact?
 School’s Parent Involvement Plan
 What do Title I Funds Provide?
 How can I find out about my
child’s Progress?
 Become empowered and involved
 Resources and workshops
Review and Complete Title I Compact
Please complete – We need to know what
impact Title I is generating at School Name
Complete the “Event Response Form”
Evaluation and return to classroom
teacher
Presenters
Notes
Title I Facilitator
School Improvement
Facilitator
1st period Teachers
Classroom Teachers
Parents/Guardians
5.
Visit with your student’s teachers
Parents/Guardians
6.
Beginning at 7:15 your FREE catered
Dinner will be available in Parrott’s Café.
Parents/Guardians
Each adult present to complete the
Event Response Form and return to
your student’s classroom teacher.
RECEIVE YOUR FREE DINNER TICKETS.
No appointment necessary. Map and
room numbers enclosed for your
convenience.
Dairy Queen Dilly Bars are on sale for
$1.00 in the Cafe
Si desea que toda información enviada a casa le sea traducida o interpretada al español, por
favor comuníquese con el profesor o la para profesional de ESOL at 000-00, extensión 000.
Please refer to the information below when discussing “Parent’s Right to Know “.
Right to Request Information
Each parent of a student in a Title I school has the right to request information about the professional
qualifications of the student’s teacher(s) and any teacher assistants who serve the student. This information will
be provided by the administrative office at the child’s school upon request. This notice will also be provided by the
school to all parents.
Parent Notification Regarding Non-Highly Qualified Teachers
No Child Left Behind (federal education law) requires the district to notify the parent when a teacher, who is not
highly qualified, teaches your child for four consecutive weeks. If this occurs, your child’s school will send home a
letter giving you information regarding your child’s teacher.
Parent Notification Regarding Individual Student Achievement on State Assessments
Each year a school that receives Title I, Part A funds must provide parents with an individual student report
informing them of their child’s level of achievement on the State’s assessments in at least reading/language arts,
and math. This requirement is covered by the state’s individual student academic assessment report.
Parent’s Right to Know
The Federal No Child Left Behind Act of 2001 requires school districts that receive federal Title I funding to
notify parents of their right to know the professional qualifications of the classroom teachers who instruct
their child. Parents have the right to know if their child has been assigned or has been taught for four or
more consecutive weeks by a teacher who does not meet the Federal requirements of “highly qualified.”
According to the No Child Left Behind Act of 2001 [P.L. 107-110, Section 9505(23)], a highly qualified teacher
is one who:
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Has obtained a Bachelor’s degree;
Has demonstrated competency in the subject area assigned to teach;
Has obtained full State certification as a teacher or has passed the State teacher licensing
examination; and
Has not had certification or licensure requirements waived on an emergency, temporary, or
provisional basis.
Parents may also obtain information about the qualifications and certification of their child’s teachers by
stopping by the front desk where information is available for their review. School staff is available to meet
with parents to review this information.