EAST LOS ANGELES COLLEGE FOUNDATION
BOARD OF DIRECTORS MEETING
JUNE 17, 2014
G1-301AB
5:30 p.m.
Members Present: George Almeida, Marissa Castro-Salvati, Raymond
Cheng, Selina S. Chi, Marshal Chuang, Philip A. Cohen, Tina Hwang,
Marvin Martinez, Asif Mahmood, Ericka Smith
Members Absent: Kareem Ahmed (excused), Christine Chui (excused),
Sandy Ho (excused), Helen Romero Shaw (excused)
Staff: Martha Pelayo, Foundation Development Officer/SFP STEAM
Project Director; Michelle Rodriguez, Foundation Development
Assistant and April Aragon, Administrative Support
I.
Call to order: Chairman Cheng called the meeting to order at
6:03 p.m.
II.
Approval of the Minutes: M/S/P (Chuang/Martinez): The minutes of
Feb. 11, 2014 were approved as corrected.
M/S/P (Almeida/Hwang): The minutes of May 8, 2014 were approved
as presented.
III. President’s Report: President Martinez reported on the
following:
a. Graduation: The ELAC Graduation was held on June 10, 2014
with over 1,300 students graduating. Ana Guerrero, Chief of
Staff for Mayor Eric Garcetti’s Office was the keynote
speaker. This year’s graduation included a student
reception with over 900 in attendance and a reception for
faculty/staff which was held after the graduation ceremony
in the ELAC Garden.
b. LACCD Chancellor: The LACCD hired a new Chancellor, Dr.
Francisco Rodriguez. ELAC will host a reception on July 1,
2014 from 9 a.m. – 10 a.m. to welcome Chancellor Rodriguez.
President Martinez extended an invitation to the ELAC
Foundation board members to attend the breakfast reception
which will be held in the ELAC Garden at the east end of
the stadium.
c. Summer Session 2014: The Summer Session began on June 16,
2014 with over 17,000 students enrolled. In preparation for
Fall 2014, ELAC will be reaching out to the community and
advertising in the “Around Alhambra” newspaper and other
local venues.
d. ELAC Initiatives: President Martinez reported on two ELAC
initiatives, “Transfer” and “Go ELA”. The transfer
initiative aims to have more ELAC students transfer to UCLA
and other four year universities. The “GO ELA” initiative
is a multi-agency collaboration which aims to prepare
students to be college bound.
e. Bond Program: The Student Success and Retention Center
along with the Campus Center/Bookstore projects are in
construction. Both projects are scheduled for completion by
next year. Also, the Math and Science Center project
started construction this week.
f. ELAC Website: The ELAC website is undergoing a
modernization as well as the creation of an “ELAC App”. The
new website is scheduled to launch this fall.
President Martinez thanked the board for their help and support
in completing his first year as President of East Los Angeles
College.
IV.
Executive Director’s Report:
S. Chi briefed the Board on the
following:
a. Monthly Fiscal Update: Statement Activities Budget vs.
Actual Report for the period of July 2013 through May 2014.
The Board reviewed the “American Express Allocation” for
billing cycle ending May 10, 2014. All the items in the
fiscal report are within the approved 2013-2014 annual
budget. In review of the fiscal report, there was question
as to the receivable item that is pending from the vending
contract. A subcommittee comprised of board directors
Cohen, Castro-Salvati and Cheng will convene to revisit the
contract.
b. LAUP Audit Findings: The Harrington Group, Certified Public
Accountants, conducted an audit of the Los Angeles
Universal Preschool Grant, which is administered by the
Foundation. The overall audit findings were that the
Foundation is functioning effectively. The audit report was
available for board members to review.
c. 2014-2015 Budget: The Foundation reviewed the projected
operating budget for fiscal year 2014-2015 which is
$1,807,799, based on last year’s expenses.
M/S/P (Chuang/Almeida): Approve the 2014-2015 budget in the
amount of $1,807,799.
V.
Consent Agenda:
a. Outdoor Marketplace Contract: An initial copy of the
contract with Newport Diversified was distributed for the
Foundation to review. The next step is meeting with the
City of Monterey Park on mitigating issues related to an
outdoor marketplace. Chairman Cheng, Vice-Chair Smith,
Board Director Martinez, Executive Director Chi and Board
Director Salvati-Castro will convene a subcommittee for
further review and discussion.
b. Community Services Contract: The ELAC Engineering Club will
design and provide fun activities and hands on STEM
projects for kids to learn engineering fundamentals during
the Summer 2014 session. The classes will be offered
through ELAC Community Services with the ELAC Foundation as
the fiscal agent.
c. International Program Contract: East Los Angeles College is
offering a unique teaching opportunity for ELAC instructors
to teach in China. Proceeds from the program will be
allocated to student scholarships and program support.
d. Legacy Society Gift Acceptance:
The Foundation reviewed
the “Planned Gift Agreement” for donor estate planning. The
donor’s proposal includes a gift of $200,000 contingent
upon a 4% return, as to support scholarships. The
Foundation agreed, by consensus, to accept the gift with
said terms. On another note, Chairman Cheng noted that the
Foundation should have fiscal support to make donor
cultivation calls to plan gift prospects.
e. 2014-2015 Budget: This item was covered in the Executive
Director’s report.
f. External CPA Support: The Foundation reviewed the profile
for Catherine Wong, CPA. Ms. Wong is a consultant that
specializes in non-profit organizations. She will assist
with the setup of the Blackbaud system, the operating
system for Foundation fundraising and financials.
g. LAUP WFI Grant: Accept the Los Angeles Universal Preschool
Workforce Initiative grant in the amount of $409,644 for
the 2014-2015 fiscal year.
h. FCCHEA Grant: Accept the Family Child Care Higher Education
Academy grant in the amount of $750,000 for the 2014-2015
fiscal year.
i. Phi Theta Kappa Society Support: The Foundation reviewed
the “Fall 2014-Spring 2015 Phi Theta Kappa Honor Society,
Beta Nu Epsilon Chapter” proposal by Dr. Stuart K. Souki,
Phi Theta Kappa Co-Advisor. The purpose of Phi Theta Kappa
is to recognize and encourage scholarship among two-year
college students. Activities are estimated at $10,000 per
year. A suggestion is to seek donor support to cover
related activity costs.
j. Veteran’s Clay Project Support: Approve $1,200 for the
Veteran’s Clay Project.

M/S/P: (Castro-Salvati/Martinez) Approve items a
- j in the consent agenda. Motion passes unanimously.
VI.
Old Business
a. President’s Gala Fiscal Update: M. Pelayo reported on the
President’s Gala noting that the Foundation will meet its
goal in net profit from the event when all receivables are
complete. The event was well received by the campus
community. Discussion ensued with regard to suggestions for
next year’s gala, which included keeping the “Q&A dialogue
session w/students” as part of the program.
VII. New Business
a. BoardMax: M. Rodriguez gave a presentation on BoardMax, the
board management software that the ELAC Foundation will be
using. The software is a centralized hub for all board
related information and activities. M. Rodriguez will be
sending the board more information on how to setup their
respective accounts for the system.
b. Foundation HR policy review: The Foundation is developing a
HR Manual. The manual will be available for board members
to review and make comments prior to adoption.
c. Strategic Planning Retreat: The Foundation will participate
in a retreat for strategic planning this summer. An email
with the tentative date, Aug. 22nd, will be sent out to the
board.
VIII.
Items from the Floor
a. Meeting Calendar: M. Rodriguez distributed the 2014-2015
Meetings/Events/Conferences Calendar.
IX.
Adjournment
The meeting was called adjourned at 8:05 p.m.
Respectfully Submitted:
April Aragon, Administrative Support