VANCOUVER ISLAND UNIVERSITY
JOINT OCCUPATIONAL HEALTH & SAFETY COMMITTEE
MINUTES OF MEETING
Thursday, January 14, 2010
12:00 pm to 1:30 pm
Building 250, Room 308
Name
Mike Mann ©– Admin
Stewart Ralph – Admin
Present
X
X
Absent
Name
Glenys Wood - CUPE
Tara Mitchell – CUPE
Present
X
X
Absent
designate
Ric Kelm – Admin
Kathryn MacLeod - Admin
Glynis Steen - Admin
Dean Cadieux - BCGEU
X
Tom Leavitt – BCGEU
Michael Braun - BCGEU
X
X
X
X
X
Peter Diamente– VIUFA
X
Patrick Barbosa - VIUSU
X
©
HSS
Mark Egan – HSS
Carl Butterworth – HSS
Erin Bascom – HSS
Anne Marie Bjork –
Cowichan - Admin
Sandy Elvy – Powell River
Wanda Erikson – Powell
River designate
Brenda WheatleyParksville
Chelsea Thiele – Recording
Secretary
X
X
X
X
X
X
X
X
= Chairperson for the meeting
= Health and Safety Services
Meeting Commenced at:
12:11pm
1.
APPROVAL OF THE AGENDA
Agenda was approved.
2.
APPROVAL OF THE PREVIOUS MINUTES
Minutes were approved.
3.
BUSINESS ARISING FROM THE PREVIOUS MINUTES
No new business.
4.
FOLLOW-UP ON ACTION ITEMS
 Reorganization of the committee
Bring forward to next meeting where Peter will be available to answer questions
and concerns.
 Follow up on Memo sent to Unions regarding union representation
No response was received from memo. A letter will be sent out to the president of
VIUFA asking for another representative as only one is on the committee at
present. Terms of reference stats that two representatives from each union be
part of the regular membership. All other unions meet requirement on committee.
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 Co-Chairs
Mike will be retiring after our next meeting. Glynis Steen has volunteered to cochair with Tom Leavitt commencing February.
5.
REPORT FROM THE REGIONAL CAMPUS SAFETY COMMITTEES
a.
Cowichan
No Report
b.
Parksville
A panic pendant was set into alarm at a time when no one was near the
mechanism. Facilities is aware and will investigate.
Powell River
No Report.
6.
REPORT FROM FACULTY OF TRADES AND APPLIED TECHNOLOGY SUB
COMMITTEE
No Report. A new chair is hoped to be found next week.
7.
REPORT FROM FACULTY OF SCIENCE AND TECHNOLOGY
No Report.
8.
REPORT FROM HEALTH AND SAFETY SERVICES
The schedule for safety tours was distributed and committee members signed up for
two dates each. Health and Safety will send outlook calendar invites to each individual
for each tour. At the last meeting, the topic of lab occupancy and building code was
discussed; the question arose as to what constitutes a lab. Seating, gas, water, fume
hoods, etc., can all play a part in defining a lab, however a definition is not written in
black and white. Health and Safety will investigate definition and the VP Academic
may have to give input as well.
9.
REVIEW OF SAFETY TOURS
No report.
10.
REVIEW OF ACCIDENT INVESTIGATIONS & SPECIAL REPORTS
A number of accidents were discussed. Any incident where first aid is needed is
documented on these reports.
11.
NEW BUSINESS
Lunch Provided –
Lunch will no longer be provided to the committee as there is no money in the budget
for this.
Guidelines for handling requests to locate a studentFred Jacklin will be attending our next meeting to provide clarification on the guidelines
for locating students on campus. There is currently a document in place outlining the
guidelines which is outdated and has been approved by the JOH&S Committee in
2002. There are no issues, but the document needs to be revisited. The official holder
of the document also needs to be determined.
Meeting concluded at: 12:55 pm
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