2013-2014
New Employee Orientation
Graduate and Teaching Assistants
Today’s Agenda
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Welcome and Paperwork Catch-up
Housekeeping Items
General Information
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Email & Net ID
Review of My UW System Portal
Earnings Statements Overview
Pay Information and Pay Dates
EO 54, Domestic Partnerships, and EAP
General Information Q&A
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Benefits Information
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Walk to computer lab for electronic benefits enrollment
– Benefits Intro
– Review of benefits programs, eligibility requirements, and cost
– Benefits Q&A
Email & Net ID
• Net ID is used for GoogleApps
(email, calendar, etc.), log in on
campus computer stations, D2L,
Wings, and more
• Activate Net ID and Email by
visiting www.uwlax.edu/password
• Eagle Help Desk Support 785-8774
or helpdesk@uwlax.edu
My UW System (HR) portal
• Use for earnings statements, leave
balances, address changes, annual
tax statements, HR and benefits info,
and more!
• Go to www.uwlax.edu and click on
the UW-L Quicklinks
Earnings Statements
o Pay Period Begin/
End Dates &
Payment Date
o Employee ID #
o Tax Withholding
Allowances
o Earnings and Yearto-Date amounts
(#1)
o Taxes Withheld (#2)
o Deductions (#3,4)
o Totals (#6)
o Direct Deposit (#7)
Pay Information
• Graduate Assistants are paid monthly
• Pay day is on first of the month
– When the first falls on a weekend or holiday, the pay
date is the business day prior to the first
– The first pay check of the year is always after the first
of the month (January 2nd or 3rd)
• Annual pay basis employees receive 12 checks
per year
• Academic pay basis employees receive 9 checks
per year
– One semester appointments receive 4.5 checks
Pay Dates
• Pay dates for 2013-14 Academic year
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October 1st
November 1st
November 29th
January 2nd
January 31st
• One semester appointments get a half check on Jan 31
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February 28th
April 1st
May 1st
May 30th
Legal Holidays
• State Offices are closed in observance of the
following legal holidays:
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New Year’s Day (January 1)
Martin Luther King Day
Memorial Day
Independence Day (July 4)
Labor Day
Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
New Year’s Eve (December 31)
• If a holiday falls on a Sunday, state offices are closed
the following Monday.
Mandatory Reporting Rule
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Executive Order #54
All University of Wisconsin System employees must
immediately report child abuse or neglect if, in the course
of employment, a UWS employee observes an incident or
threat of child abuse or neglect, or learns of an incident or
threat of child abuse or neglect, and the employee has
reasonable cause to believe that child abuse or neglect
has occurred or will occur.
Reports must be made in person or by telephone to the
following
– UW-La Crosse University Police
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789-9000 (office)
789-9999 (for emergencies only) staffed 24 hrs
Call 911 if the child is in imminent danger
FMLA, Worker’s Comp and EAP
• Family Medical Leave Act (FMLA)
– Contact: Deanna Kabliska (608) 785-8601
• Worker’s Compensation
– If employee has been involved in an accident and/or
injured in the course of employment, they should report
the injury to their direct supervisor, complete the required
forms and return them to HR
– Contact: Deanna Kabliska, (608) 785-8601
• Employee Assistance Program (EAP)
– Available to all employees and their immediate family
members
– Provides 5 free consultations
per year
Domestic Partner Benefits
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Coverage for same-sex and opposite sex domestic partners and the domestic
partner’s children is available under most plans.
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Two different types of domestic partnerships
– Unregistered
• Available to both same-sex and opposite-sex couples in a domestic
partnership.
• This is considered a domestic partnership for employee benefits provided by
Chapter 40 of Wisconsin State Statute.
– Registered
• A registered domestic partnership is available only to same-sex couples. A
domestic partner registry was created by Chapter 770 of Wisconsin State
Statute.
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An employee may enroll a domestic partner in an allowable benefit program
and must submit a completed and notarized Affidavit of Domestic Partnership.
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Additional enrollment information and options will be
covered in our Benefit Orientation.
Grad Assistant FAQ’s
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Do I need to work during break periods (i.e. winter break,
spring break, etc.)?
– On holidays during which the university is closed, you do not need
to report to work. However, you are contracted to be here during
break times on non-holidays. It is up to your supervisor to decide
your schedule. They may ask you to work, ask you to make up the
missed hours at other times, or just give you the time off.
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What if I can’t come to work because I am sick or need to
study?
– Again, this is something you need to discuss with your supervisor.
As a GA, you are salaried and have no paid leave to use on those
days. He or she may ask you to make up the hours. Excessive
missed days could lead to the termination of your assistantship.
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Do I need to do a timesheet?
– GA’s are salaried employees so HR does not require timesheets to
be submitted. However, your supervisor may
ask you to complete time sheets to track your
hours or a weekly or monthly basis.
Questions?