PRINCE ALFRED PARK ▪COOK+PHILLIP PARK AQUATIC CENTRE ▪ IAN THORPE AQUATIC CENTRE ▪ ANDREW (BOY) CHARLTON ▪ VICTORIA PARK
COSAC Club Meeting Minutes
6:30am January 14, 2014 – ITAC
Attendees
Cha Loh, Sandra Browne, Marion Nicolson, Rita De Michele, Isabelle Mellado, Shanti Hughes, Chris Hughes, Alistaire
Pickles, John Hartill
Apologies
Tony McFadyen, Darren Eckford, Helen Jones, Tiane O’Connor, Matthew Jaukovic
Minutes
1. Acceptance of previous minutes. Accepted by Sandra.
2. Primary and secondary roles. This will follow on from the acceptance of the new constitution, which will
provide the requirements around the primary roles. Secondary positions can then be determined.
3. New constitution subcommittee. Cha advised that the document has been drafted. Alistaire to chase Matt for
distribution to committee members for review.
4. IT infrastructure and management. The website is up and running although there are currently a few issues;
some of the website functionality has not been released yet. Events, timelines and start lists are up and running,
however clubsonline is still not up and running. The website still requires more tabs added to accommodate the
rest of the club web content.
5. Account signatories. Chris advised that he was not able to approve online payments. Sandra advised that Chris
has been set up as an account signatory and the issue only sits with online access. SecureID access to be
transferred to Chris Hughes, Treasureer. Cha advised that we need to check the certificate of currency to
determine who the office bearers are as per NSW swimming. The committee agreed that the following change
be made due to the resignation of current office holders at the AGM and the appointment of new office holders
at the AGM:
a. Removed:
i. Radu Vintila, President
ii. Hamid Mobarrez, Head Coach
iii. Darren Eckford, Treasurer
b. Added
i. Matthew Jaukovic, President
ii. Cha Loh, Vice President
iii. Chris Hughes, Treasurer
iv. Sandra Browne, Race Secretary
6. Friday nights at PAP. John advised that attendance is getting worse; Sandra advised that only 3 people attended
the last time the night was run. Marion advised that we need to look into this more closely. Sandra advised that
we need to target the younger swimmers, especially those that need to get times. Marin and Shanti agreed to
form a working group for Friday night. Cha advised he would find a representative from C&PP.
7. Changing the mailing address to a PO Box. Ongoing, Sandra to chase.
8. Payments to coaches. Sandra has made payments to coaches for club nights. Alistaire to draft payment
requirements.
9. Dolphin Timing. John advised he will put together a one page how-to for the timing system to ensure proper
use. Ownership of the timing system falls with John and Sandra. To ensure proper asset handling, John to look
into:
a. protection of assets, including insurance
b. who has access to the assets
c. possible revenue stream from hiring out the Dolphin Timing equipment
d. purchase of a computer to run meet software and Dolphin Timing equipment.
10. COSAC Storage. Matt to approach Matt MacDonald about storage space at one of the pools for COSAC club
storage. John as asset manager is to determine who has access to club assets.
Ian Thorpe Aquatic Centre, 456 Harris Street, Ultimo, New South Wales 2007, Australia
secretary@cosac.org.au ▪ http://cosac.org.au
PRINCE ALFRED PARK ▪COOK+PHILLIP PARK AQUATIC CENTRE ▪ IAN THORPE AQUATIC CENTRE ▪ ANDREW (BOY) CHARLTON ▪ VICTORIA PARK
11. Club kit – small sizes. Smaller sizes can be ordered provided that funds are collected prior to ordering due to the
small quantities involved. Sandra to email the request for an order to families with swimmers requesting smaller
kit.
12. Treasurer Handover. Cha to help Chris with the treasurer handover and to set up the club budget.
13. Committee meeting schedule. The next meeting will be at 6:00am 18th February at C&PP.
Action Items
1. Alistaire to chase Matt to provide a copy of the new constitution to all committee members.
2. Sandra to ensure current account signatories names are correct and confirm office bearers as per NSW
Swimming.
3. Marion and Shanti to start Friday night working group.
4. Cha to find a representative for Friday night working group from C&PP.
5. Alistaire to draft payment to coaches requirements.
6. John to coordinate asset handling.
7. Sandra to email families with swimmers requesting smaller kit.
8. Cha to help Chris with the Treasurer handover and the club budget.
Ian Thorpe Aquatic Centre, 456 Harris Street, Ultimo, New South Wales 2007, Australia
secretary@cosac.org.au ▪ http://cosac.org.au